City on a Hill Charter Public School
February 2019 Board Retreat
Date and Time
Wednesday February 27, 2019 at 9:00 AM EST
Location
City Year, 287 Columbus Ave, Boston, MA 02116, USA
Agenda
| Purpose | Presenter | Time | |||
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| I. | Opening Items | 9:00 AM | |||
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Opening Items
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| A. | Record Attendance and Guests | Cara Stillings Candal | 1 m | ||
| B. | Call the Meeting to Order | Cara Stillings Candal | 1 m | ||
| II. | Consent Agenda | 9:02 AM | |||
| A. | Approve January 2019 Meeting Minutes | Approve Minutes | Cara Stillings Candal | 1 m | |
| B. | Vote to Reaffirm Policy on Remote Participation | Vote | Cara Stillings Candal | 1 m | |
| C. | Vote to Renew the Terms of Greg Vasey and Karin Wall | Vote | Cara Stillings Candal | 1 m | |
| D. | Vote to Approve Physical Restraint Policy | Vote | Cara Stillings Candal | 1 m | |
| III. | Updates | 9:06 AM | |||
| A. | The COAH Effect | Discuss | Kevin Taylor | 30 m | |
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Review the progress monitoring dashboard ("The COAH Effect") and discuss appropriate next steps.
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| B. | New Bedford Charter Renewal Reflection | Discuss | Jackie Hayes | 20 m | |
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Jackie Hayes, Chief of Staff & General Counsel, leads the Board through a reflection on the results of our New Bedford Charter Renewal and next steps.
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| C. | Circuit Street Renewal Preview | FYI | Jordan Pina | 25 m | |
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Jordan Pina, Executive Assistant, walks us through our charter renewal for which City on a Hill Circuit Street will apply in August 2019.
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| IV. | Organizational SWOT Analysis | 10:21 AM | |||
| A. | SWOT Analysis | Discuss | Kevin Taylor | 25 m | |
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Kevin Taylor, Chief Executive Officer, and Amber Donell, Chief Academic Officer, present the CEO Cabinet's SWOT (Strengths, Weaknesses, Opportunities, Threats) analysis activity for the organization to the Board and lead a discussion of the findings.
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| B. | Big Rocks Discussion | Discuss | Kevin Taylor | 10 m | |
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Kevin Taylor, Chief Executive Officer, leads a discussion connecting our SWOT exercise and his "Big Rocks" as identified at the August 2018 Board Retreat.
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| V. | Lever 1: Strengthening the Organization | 10:56 AM | |||
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Development
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| A. | Enrollment Challenges | FYI | Nadine Abraham | 20 m | |
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Nadine Abraham, Chief of Strategy and Operations, and Liz Dignan, Senior Director of Finance, talk through FY19 and FY20 enrollment challenges.
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| B. | 2020 Organizational Priorities | Discuss | Kevin Taylor | 30 m | |
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Kevin Taylor, Chief Executive Officer, and Elizabeth Dignan, Senior Director of Finance, lead a discussion about organizational priorities in school year 2019-2020 as they relate to cost-cutting strategies.
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| C. | Lever 1 Discussion | Discuss | Cara Stillings Candal | 15 m | |
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The Board discusses how to maximize the effectiveness of this lever.
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| VI. | Lever 2: Fundraising | 12:01 PM | |||
| A. | City on a Hill Gala Update | FYI | Cara Stillings Candal | 10 m | |
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Cara Stillings-Candal, Board Chair, and Nadine Abraham, Chief of Strategy & Operations, provide an update on the status of the City on a Hill Gala as well as updates to the Development Committee.
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| B. | Circuit Street and New Bedford Facilities Opportunities | FYI | Kevin Taylor | 15 m | |
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Kevin Taylor, Chief Executive Officer, and Jonathan Garland provide an update on facilities opportunities for Circuit Street and New Bedford.
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| C. | Philanthropy Priorities and Investment Needs | Discuss | Elizabeth Dignan | 25 m | |
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Liz Dignan, Senior Director of Finance, presents list of the CEO Cabinet's philanthropy priorities and investment needs.
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| D. | Lever 2 Discussion | Discuss | Cara Stillings Candal | 15 m | |
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The Board discusses how to maximize the effectiveness of this lever.
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| VII. | Lever 3: Improving Academic Results | 1:06 PM | |||
| A. | MCAS Strategy Update | FYI | Amber Donell | 20 m | |
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Amber Donell, Chief Academic Officer, and Sonya Pratt, Chief Schools Officer, provide an update on the SY19 MCAS Prep Strategy.
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| B. | SY20 Recommitment and Hiring Processes | FYI | Jackie Hayes | 15 m | |
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Jackie Hayes, Chief of Staff & General Counsel, provides an update on hiring strategy and the SY20 recommitment process. |
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| C. | Lever 3 Discussion | Discuss | Cara Stillings Candal | 15 m | |
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The Board discusses how to maximize the effectiveness of this lever.
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| VIII. | Closing Items | 1:56 PM | |||
| A. | Feedback and Next Steps | Discuss | Jordan Pina | 3 m | |
| B. | Adjourn Meeting | Vote | Cara Stillings Candal | 1 m | |