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Elgin Math & Science Academy

Minutes

Board of Directors Meeting

Date and Time

Wednesday February 26, 2025 at 4:00 PM

Location

Admin Building - SS Classroom

1600 Dundee Avenue

Elgin, IL 60120

Our Mission:


The Elgin Math and Science Academy is an EL Education public charter school.

 

We strive to support the whole child and develop socially responsible leaders who aspire to create a better world.

 

Directors Present

A. Gandhi, A. Scimeca, J. Delgado, K. Kelly, P. Stagen, S. Beck, S. Bennett

Directors Absent

B. Lane, D. Haight

Guests Present

K. Coventry, K. Martinez

I. Opening Items

A.

Record Attendance and Guests

B.

Call the Meeting to Order

S. Beck called a meeting of the board of directors of Elgin Math & Science Academy to order on Wednesday Feb 26, 2025 at 4:01 PM.
A. Scimeca made a motion to call this meeting to order at 4:01 PM on February 26, 2025.
A. Gandhi seconded the motion.
The board VOTED unanimously to approve the motion.

II. Board Meeting

A.

Public Comment

S. Bennett provided the statement on public comment.

B.

Approve Minutes from the December 18th Board Meeting

P. Stagen made a motion to approve the minutes from Board of Directors Meeting on 01-29-25.
A. Scimeca seconded the motion.
The board VOTED unanimously to approve the motion.

III. Administrative Reports

A.

Executive Director's Report

K. Martinez presented student work to Board Members of what students are working on demonstrating high-quality work (Kindergarten, 7th-8th Grade). K. Martinez made the Board aware of any updates and presented her Executive Director's report. 

  • IAR and ISA Assessments
  • Expedition Planning with Staff
  • Enrollment
  • Community Engagement

 

IV. Financial Report

A.

Finance Committee Report

P. Stagen provided an overview of the financials. 

B.

Financial Statements

P. Stagen presented the January Financials with any updates. 

V. EMSA Committee and Parent-Teacher Crew Reports

A.

EMSA PTC Update

J. Delgado presented the EPTC report for February.

  • Math Night
  • Day of school Treats 1/31
  • Student-Led Conferences 2/13-2/14
  • Derby Day 2/20
  • All School EPTC meeting 2/25

B.

Executive Committee

K. Kelly made a motion to approve the Law Enforcement and Government Agency Policy.
A. Gandhi seconded the motion.

K. Martinez presented an overview of this policy.

The board VOTED unanimously to approve the motion.
K. Kelly made a motion to approve the Post Issuance Compliance Policy.
A. Gandhi seconded the motion.
The board VOTED unanimously to approve the motion.

S. Bennett shared that an assessment would go out to the Board on what the Board needs, and skills that are needed.

C.

Master Planning Committee

K. Kelly provided updates and presented the Master Planning Committee report.

  • Grant opportunity.
  • Meeting next month.

D.

Governance

A. Gandhi discussed updates with the Governance Committee. 

  • Seeking additional board members - process. 
  • Meeting next month.

E.

Academic Excellence

No updates from Academic Excellence.

F.

Development Committee

K. Martinez discussed fundraising ideas with the Board. 

 

S. Beck will be joining the Development Committee.

 

VI. Closing Items

A.

Public Comment

B.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 5:29 PM.

Respectfully Submitted,
K. Coventry