Board of Directors Meeting Minutes

May 22, 2024, 4:00-6:00 PM

Minutes Approved

Elgin Math & Science Academy

Minutes

Board of Directors Meeting

Date and Time

Wednesday May 22, 2024 at 4:00 PM

Location

Admin Building - SS Classroom

1600 Dundee Ave

Elgin, IL 60120

Our Mission:

The Elgin Math and Science Academy is an EL Education public charter school.

We strive to support the whole child and develop socially responsible leaders who aspire to create a better world.

Directors Present

A. Gandhi, A. Gray, D. Haight, G. Swick, H. Sennholtz, K. Kelly, K. Shaw, M. Toth, P. Stagen, S. Bennett

Directors Absent

B. Lane

Ex Officio Members Present

J. Willer

Non Voting Members Present

J. Willer

Guests Present

D. Alexander, D. DeJong (remote), K. Coventry, R. Manderschied, hsennholtz@yahoo.com

I. Opening Items

A. Record Attendance and Guests

B. Call the Meeting to Order

K. Kelly called a meeting of the board of directors of Elgin Math & Science Academy to order on Wednesday May 22, 2024 at 4:01 PM.

II. Board Meeting

A. Public Comment

B. Approve Minutes from April 24th Board Meeting

D. Haight made a motion to approve the minutes from Board of Directors Meeting on 04-24-24.

A. Gandhi seconded the motion.

The board VOTED unanimously to approve the motion.

III. Financial Report

A. Finance & Operations Committee Report

The Board discussed financial aspects and the FY2025 budget.

G. Swick made a motion to Resolved, that the Elgin Math & Science Academy Board of Directors authorizes the Chief Strategy Officer and/or Chief Operating Officer to execute any and all documents necessary to establish the $250,000 Line of Credit facility with First Mid Bank and Trust.

S. Bennett seconded the motion.

The board VOTED unanimously to approve the motion.

Roll Call
K. Kelly	Aye
D. Haight	Aye
G. Swick	Aye
M. Toth	Aye
K. Shaw	Aye
A. Gandhi	Aye
S. Bennett	Aye
P. Stagen	Abstain
A. Gray	Aye
B. Lane	Absent
H. Sennholtz	Aye

B. Financial Statements - April 30, 2024

D. DeJong discussed the Financial Statements as of April 30, 2024, focusing on the projections including answering any questions the Board may have for clarification on these projections.

C. Discussion of FY25 Budget Planning

IV. General Operations Report

A. Operations Report

D. Alexander provided his Operations report.

V. Principal's Report

A. Principal's Report

J. Willer provided her Principal's Report including the following information:

8th Grade Graduation partnering with EPTC
Kindergarten Orientation last night went very well
Summer School Programming
Hires
SOS Training
Suspension Data

B. Approval of 2024-2025 CDP

M. Toth made a motion to approve the 2024-2025 CDP (Consolidated District Plan).

S. Bennett seconded the motion.

The board VOTED unanimously to approve the motion.

VI. Governance

A. Governance

A. Gandhi provided updates from the Governance committee:

Board Draft Report including By-Laws ensuring Compliance.
Board Members to check the meeting dates.
Final Copy ready next Board Meeting in June.

VII. EMSA Committee and Parent-Teacher Crew Reports

A. Development Report

No updates to report.

B. EMSA PTC Update

M. Toth provided an update on the EMSA PTC Update.

C. Master Planning Committee

No updates - Meeting was cancelled due to the Award Ceremony. The next meeting is June 19th.

D. Academic Excellence

S. Bennett made a motion to approve the minutes from Academic Excellence Meeting on 05-14-24.

M. Toth seconded the motion.

The board VOTED unanimously to approve the motion.

VIII. Closing Items

A. Public Comment

B. Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 5:33 PM.

Respectfully Submitted,

K. Coventry