Elgin Math & Science Academy
Minutes
Board of Directors Meeting
Date and Time
Wednesday October 25, 2023 at 4:00 PM
Location
Art Barn
1600 Dundee Ave
Elgin, IL 60120
Join Zoom Meeting
https://us06web.zoom.us/j/6308835013
Meeting ID: 630 883 5013
Our Mission:
The Elgin Math and Science Academy is an EL Education public charter school.
We strive to support the whole child and develop socially responsible leaders who aspire to create a better world.
Directors Present
A. Gray, B. Lane, D. Haight (remote), G. Swick, K. Kelly, K. Shaw, M. Toth, P. Stagen
Directors Absent
S. Bennett
Guests Present
Akash.Gandhi@nsc.org, Cassie Grabowski, D. Alexander, D. DeJong (remote), K. Coventry, R. Manderschied, S. Egger (remote), S. Ismond
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
II. Board Meeting
A.
Public Comment
B.
Approve Minutes from August 23, 2023 Board Meeting
| Roll Call | |
|---|---|
| K. Shaw |
Aye
|
| P. Stagen |
Aye
|
| S. Bennett |
Absent
|
| M. Toth |
Aye
|
| D. Haight |
Aye
|
| A. Gray |
Aye
|
| K. Kelly |
Aye
|
| G. Swick |
Aye
|
| B. Lane |
Aye
|
III. Executive Session
A.
Motion to Enter Executive Closed Session
B.
Executive Session
C.
Motion to Exit Executive Closed Session
IV. Financial Report
A.
Finance & Operations Committee Report
| Roll Call | |
|---|---|
| M. Toth |
Aye
|
| K. Kelly |
Aye
|
| K. Shaw |
Aye
|
| A. Gray |
Aye
|
| D. Haight |
Aye
|
| G. Swick |
Aye
|
| B. Lane |
Aye
|
| P. Stagen |
Aye
|
| S. Bennett |
Absent
|
B.
Financial Statements - September 30, 2023
D. DeJong discussed the Financial Statements as of September 30, 2023, including the Dashboard Report.
V. Construction & General Operations Report
A.
Update on General Operations
D. Alexander discussed his attached report including the transition to Black Hawk Bank and additional construction items.
B.
FOIA Report
D. Alexander discussed the FOIA letter and explained FOIA is a records request.
VI. Principal's Report
A.
Principal's Report
R. Manderschied presented attendance and demographics information.
B. Lane presented positions to be filled and highlights from the Principal's report.
VII. EMSA Committee and Parent-Teacher Crew Reports
A.
Development and Community Outreach
R. Manderschied presented information from the Development Community on fundraising, and an increase in social media posts.
B.
EMSA PTC Update
M. Toth presented the following information on EPTC:
- Standardization and processes for EPTC.
- Specific roles for board members.
- Communication with staff - streamlined.
- Monthly newsletters
- Fundraising - Nightmare
- Great turnout for grade-level events and parent involvement.
C.
Academic Excellence Committee
B. Lane presented data from Academic Excellence regarding IAR, NWEA, and Fastbridge.
VIII. Closing Items
A.
Public Comment
M. Rodriguez had a few questions about sub-groups and fundraising.
B.
New Business--Feedback from Board Meeting
K. Kelly advised that we received an Elgin Image Award.
K. Kelly provided information about the consultant groups, costs, and how these groups would present at another Board Meeting. Invite HYA and IASB to a Special Board Meeting to present.
G. Swick provided the Public Comment information.