Elgin Math & Science Academy
Minutes
Master Planning Committee Meeting
Date and Time
Wednesday June 21, 2023 at 4:00 PM
Location
Neil Building Commons / Hybrid
1600 Dundee Ave.; Elgin, IL 60120
Zoom Link: https://us06web.zoom.us/j/83909541907?pwd=VU04M3NxVW9FT01yRDFCY0NDTmpIUT09
Meeting ID: 839 0954 1907
Passcode: MS53jw
Our Mission:
The Elgin Math and Science Academy is an EL Education public charter school.
We strive to support the whole child and develop socially responsible leaders who aspire to create a better world.
Committee Members Present
G. Swick, K. Kelly, S. Bennett (remote)
Committee Members Absent
D. Haight
Guests Present
A. Anderson (remote), D. Alexander, J. Willer (remote), Kim Grigsby (remote), R. Manderschied, kconzelman@emsacharter.org (remote)
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
Approve Minutes
II. Master Plan & Facilities Committee
A.
Decision-making Protocols for Construction
B.
COO Report on Construction
C.
Back Patio Issue
Staff recommends shoring patio at cost of $26K.
D.
Campus Planning--Update on Parking Focus
G Swick brought arborist to campus who recommended area adjacent to campus house. Failing Silver Maple trees would be better to remove--since they'd have to be removed soon anyways. To solve electricity concern, could use ground level illumination. This would create 10 spots and could add 5 spots on the side of the silo. C Flaherty recommends asphalt instead gravel, as reported by D Alexander.
E.
Committee Recommendations - Potential Use of Unspent Contingency
- Up to $30K for new parking spaces with ground lighting
- Up to $11K for rain gardens--to include classroom participation/learning
- Up to $24K for new asphalt for entry road
- Up to $6.5K for door strengthening
- Up to $2.5K for deterrence signage
Defer decision on additional security cameras pending other options.
Explore natural playground features and location. Discuss possibilities with J Wiegle, A Anderson, N Lapak
- Up to $30K for new parking spaces with ground lightingÂ
- Up to $11K for rain gardens--to include classroom participation/learning
- Up to $24K for new asphalt for entry roadÂ
- Up to $6.5K for door strengthening
- Up to $2.5K for deterrence signage
F.
Sustainability
G.
Facilities Reserve Fund
III. Campus Environment & Historical Character Advisory Group
A.
Proposal
The committee discussed creating an ad hoc work group to review and make recommendations for new plans/projects/etc that could impact the campus' natural and/or historical environment. K Kelly, G Swick, D Alexander and possibly C Flaherty
Discussed that each grade level could be responsible for a certain section of campus and/or heritage oaks. Teachers would like to be more on board with outdoor/nature maintenance. D Alexander & C Flaherty will work to create list of projects (will need at least 9 areas) for grades to adopt.
D Alexander updated the committee on construction. We are on schedule and within budget. Windows and some doors will be installed next week. ComEd has been cooperative and electricity should be on schedule. 8/14 teachers arrive 8/21 students arrive.