Elgin Math & Science Academy
Minutes
EMSA Master Plan Committee
Date and Time
Thursday February 11, 2021 at 10:00 AM
Location
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Meeting ID: 630 883 5013
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Committee Members Present
D. Alexander (remote), D. Haight (remote), G. Swick (remote), K. Kelly (remote), L. Fuhr (remote), M. Gibb (remote), R. Wilson (remote)
Committee Members Absent
A. Gray, S. Bennett
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
M. Gibb called a meeting of the Master Plan & Facilities Committee Committee of Elgin Math & Science Academy to order on Thursday Feb 11, 2021 at 10:06 AM.
C.
Approve Minutes
R. Wilson made a motion to approve the minutes from Master Plan Meeting to Review Contracts on 01-14-21.
D. Haight seconded the motion.
The committee VOTED unanimously to approve the motion.
II. Master Plan Business
A.
COO report
D Alexander summarized his report on status of closing and construction.
He expects closing to be next week.
Construction on schedule on budget except: only significant unexpected cost is severe water damage on 2d floor, south side classroom. Could be up to a $50K additional cost--only revealable after all materials removed. Being bid by subs. This cost will come out of owner contingency.
To date, a few small change orders (Lula, entry) offset by savings of painting pool ceiling (vs sandblasting).
III. Construction--Specific Items
A.
Phase 1 Environmental and Alta Survey Updates
Alta survey is complete.
Asbestos management plans for Neil and Art barn complete and shared with the State.
The other buildings will also have asbestos management plans when complete. C Flaherty and Tito trained along with D Alexander in asbestos management.
B.
Kitchen Equipment
EMSA received massive donation of lights and light fixtures via its architects Wheeler Kearns Architects. A. Scimeca helped make this possible by providing a truck and driver-- who made several back and forth trips. C Flaherty helped make room in the garage for storage of the lights.
ISBE hasn't posted kitchen equipment grant opportunity yet. EMSA's deadline to order kitchen equipment by early March.
D Alexander will look into dishwasher capabilities for reuse of trays, silverware, etc.
D Haight will reach out to Middleby again for equipment.
IV. Campus Strategic Planning
A.
Residential building
With ownership, comes the residential own currently occupied by an EPD employee.
The house needs improvements to the roof, furnace and driveway.
D Alexander is negotiating the lease. Discussion ensued re timing and source of funds.
B.
Art Barn
Holding tank at Art Barn will be looked at for purposes of hooking up to City sewer.
This is an at least $76K cost. Tank has only been emptied twice.
Road to Art Barn needs repaired.
C.
“Warm Safe and Dry” Update
Pool mural has been photographed by a professional photographer.
Will release Bulley & Andrew photo links to EMSA community--M Gibb l to coordinate use of program. She will present at next EMSA PTC meeting.
V. Environmental Subcommittee and Grounds Issues
A.
Subcommittee update
G Swick updated committee on status of grants, oak tree understory plantings, student participation. Discussed swing set location recommendation and ground cover under swings.
Discussed possible hiking/jogging path.
VI. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 11:32 AM.
Respectfully Submitted,
K. Kelly