Elgin Math & Science Academy
Minutes
Master Plan Meeting to Review Contracts
Date and Time
Thursday January 14, 2021 at 9:00 AM
Location
Meeting ID
Phone Numbers
(US)
+1 401-903-9548
PIN: 541 603 936#
Committee Members Present
D. Alexander (remote), D. Haight (remote), G. Swick (remote), K. Kelly (remote), L. Fuhr (remote), M. Gibb (remote), R. Wilson (remote), S. Bennett (remote)
Committee Members Absent
A. Gray
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
M. Gibb called a meeting of the Master Plan & Facilities Committee Committee of Elgin Math & Science Academy to order on Thursday Jan 14, 2021 at 9:03 AM.
C.
Approve Minutes
K. Kelly made a motion to approve the minutes from Master Plan Meeting on 12-23-20.
S. Bennett seconded the motion.
The committee VOTED to approve the motion.
II. Master Plan Business
A.
Financing Update
B.
Recommendation of Gym Project Development Budget to Board
K. Kelly made a motion to recommends to the Finance Committee & The Board a project development budget for construction of a $7.20 million loan/budget from IFF approval. With terms of loan being: 5.25%, fully amortizing 15-year loan, no-prepayment penalties, interest rates to reset at 5, 10 years. 1.0% financing fee.
G. Swick seconded the motion.
The committee VOTED to approve the motion.
C.
Bulley and Andrew Contract
K. Kelly made a motion to recommend to the Finance Committee & The Board to approve the A102 contract from Bulley and Andrew.
R. Wilson seconded the motion.
The committee VOTED to approve the motion.
D.
Approval of Wheeler Kearns Architects Contract
S. Bennett made a motion to recommend to the Finance Committee & The Board to approve the B101 contract with Wheeler Kearns Architects.
K. Kelly seconded the motion.
The committee VOTED to approve the motion.
III. Construction--Specific Items
A.
Phase 1 Environmental and Alta Survey Updates
M. Gibb & D. Alexander led the discussion:
Phase 1 and ALTA Survey field work completed. These documents are expected to be complete the week of 1.18.21.
Phase 1 and ALTA Survey field work completed. These documents are expected to be complete the week of 1.18.21.
B.
Value Engineering Update and Space and Storage Planning
M. Gibb. & D. Alexander led the discussion.
- Update on V.E. options
- Best option for teacher work & lunch area; storage options
- Future space needs--general conversation
IV. Environmental Subcommittee and Grounds Issues
A.
Subcommittee update
G.Swick led the discussion.
- Update on Oaks & plantings plus new damage to sod
- Update on Swingset location
- Parking for Construction by dorm works well
- Visit by Conservation Foundation 2/12
- Meeting times
V. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 10:50 AM.
Respectfully Submitted,
D. Haight
IFF loan approval process going well. We have an official word on Friday 1.15.21.
Board to vote to approve $7.20 million development budget