Elgin Math & Science Academy
Minutes
Master Plan Meeting
Construction Update
Date and Time
Wednesday October 21, 2020 at 9:00 AM
Location
Virtual Meeting via Google Meet
Dial-in: (US) +1 619-880-7723
PIN: 327 629 368#
Committee Members Present
A. Gray (remote), D. Haight (remote), F. Bisconti (remote), G. Swick (remote), K. Kelly (remote), L. Fuhr (remote), M. Gibb (remote), R. Wilson (remote)
Committee Members Absent
B. Pinon
Guests Present
D. Alexander (remote)
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
M. Gibb called a meeting of the Master Plan & Facilities Committee Committee of Elgin Math & Science Academy to order on Wednesday Oct 21, 2020 at 9:03 AM.
C.
Approve Minutes
K. Kelly made a motion to approve the minutes from Master Plan Meeting on 09-16-20.
G. Swick seconded the motion.
The committee VOTED to approve the motion.
II. Master Plan
A.
Sitework Update
Sitework is almost complete
B.
Master Planning Finances
• New Account for MP funds when we close October it will be $33,544.
• Update on loan / financing.
1. Loan Application- submit to IFF pending board approval
2. Existing bridge loan payments
3. Financing "warm, safe, and dry" work for buildings to get to a place of insurability.
4. Appraisal
Start in January in order to complete by August
• GC approach and options
• Update on loan / financing.
1. Loan Application- submit to IFF pending board approval
2. Existing bridge loan payments
3. Financing "warm, safe, and dry" work for buildings to get to a place of insurability.
4. Appraisal
Start in January in order to complete by August
• GC approach and options
K. Kelly made a motion to have the Master Planning committee recommend to the board that EMSA submit the loan application to IFF.
A. Gray seconded the motion.
The committee VOTED to approve the motion.
C.
Strategic Planning Update
D.
Capital Project Finance and Owner's Rep consultant/hire
E.
Property Ownership
K. Kelly made a motion to have EMSA make a recommendation to the board to get concessions on the contract otherwise, we accept it as is and move forward.
A. Gray seconded the motion.
The committee VOTED to approve the motion.
F.
New Grant Award and Potential Grants/Funding
III. Facilities
A.
Subcommittee
B.
Facilities Policy
Kerry & Lezlie to flush out
IV. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 11:17 AM.
Respectfully Submitted,
D. Haight