Elgin Math & Science Academy
Minutes
EMSA Board of Directors Meeting
Date and Time
Thursday March 19, 2020 at 8:00 AM
Location
meet.google.com/byq-nsgz-zsk
Meeting ID
Phone Numbers
(US)
+1 470-273-8420
PIN: 703 715 559#
Directors Present
A. Gray, B. Pinon, C. Sherman, D. Haight, G. Swick (remote), K. Kelly, K. Shaw, M. Gibb
Directors Absent
D. Verges
Directors who arrived after the meeting opened
G. Swick
Ex Officio Members Present
L. Fuhr
Non Voting Members Present
L. Fuhr
Guests Present
F. Bisconti
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
K. Kelly called a meeting of the board of directors of Elgin Math & Science Academy to order on Thursday Mar 19, 2020 at 8:04 AM.
C.
Public Comment
D.
Board Member News---Completion of Surveys
E.
Approve Minutes
F.
FOIA Report
No FOIA requests for the month of February.
G.
Community Crew
II. Principal's Report
A.
Principal's Report
L. Fuhr led the discussion
Lottery results- all seats filled + waitlist
Working on re-enrollment & registration for next year
COVID-19- monitoring state mandates/recommendations:
- sending meals home
- started distance learning/e-learning
- sent out letter to parents about hosting crew at home
- put together a list of resources
- filled out technology report with regards to getting all students online
- SPED still providing services
- waiting more information on additional closings
- continuing with interviews, IEPs
Lottery results- all seats filled + waitlist
Working on re-enrollment & registration for next year
COVID-19- monitoring state mandates/recommendations:
- sending meals home
- started distance learning/e-learning
- sent out letter to parents about hosting crew at home
- put together a list of resources
- filled out technology report with regards to getting all students online
- SPED still providing services
- waiting more information on additional closings
- continuing with interviews, IEPs
G. Swick arrived.
III. PTC Report
A.
Report of Parent Teacher Crew
Supporting the staff at EMSA with lunch & cookies
300 Butterbraids sold!
Plans/ideas:
Earth Day
Savers Drop-Off- may cancel
Art project to paint rocks
Spreadsheet with people that are available to provide childcare
300 Butterbraids sold!
Plans/ideas:
Earth Day
Savers Drop-Off- may cancel
Art project to paint rocks
Spreadsheet with people that are available to provide childcare
IV. Governance
A.
Open Meetings Act Suspension
B.
Succession Planning
C.
Governance During Covid-19 Pandemic
K. Kelly led the discussion.
- How we’ll conduct the board’s business.
- Board deadlines
- Prioritize goals between now & the end of the school year
How to keep the board informed: CEO & Board President filter information as well as adding us to the parent communication
Set a COVID-19 update meeting 3/27
What is our communication tree- emergency and/or official communications
- How we’ll conduct the board’s business.
- Board deadlines
- Prioritize goals between now & the end of the school year
How to keep the board informed: CEO & Board President filter information as well as adding us to the parent communication
Set a COVID-19 update meeting 3/27
What is our communication tree- emergency and/or official communications
V. Finance
A.
CFO Report
F. Bisconti led the discussion
B.
Finance Committee Update and/or Recommendation for Debt Capacity and Instruments
VI. Master Plan Committee
A.
Master Plan Update
M. Gibb led the discussion
B.
Wheeler Kearns Architects and IFF
VII. Development
A.
Development Committee Update
Golf outing postponed until October
Capacity builder on board
Capacity builder on board
VIII. Outreach: Families and Community
A.
Update from the outreach commitee
M. Gibb led the discussion
Lottery went very well
Lottery went very well
B.
General Print and Web Communications
IX. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 10:20 AM.
Respectfully Submitted,
D. Haight