Elgin Math & Science Academy
Minutes
Outreach Committee Meeting
Date and Time
Thursday August 8, 2019 at 3:15 PM
Location
EMSA Campus 1600 Dundee Ave, Elgin
Committee Members Present
K. Kelly, M. Gibb, S. Said
Committee Members Absent
K. Shaw, L. Sterba, S. Young
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
M. Gibb called a meeting of the Outreach: Families and Community Committee of Elgin Math & Science Academy to order on Thursday Aug 8, 2019 at 3:23 PM.
C.
Approve Minutes
K. Kelly made a motion to approve minutes from the Outreach Committee Meeting on 06-13-19 Outreach Committee Meeting on 06-13-19.
S. Said seconded the motion.
The committee VOTED unanimously to approve the motion.
II. Outreach: Families and Community
A.
2019/2020 New Student Population and Waitlist Status
Still have 206 on waitlist--continues to grow even as we pull from it.
Over 70 kindergartners on the waitlist.
Over 70 kindergartners on the waitlist.
B.
Community Outreach
Project Backpack: 24 applications
HopeFest: 25-30 applications
National Night Out: 3, but many families already on the list or attending the school
HopeFest: 25-30 applications
National Night Out: 3, but many families already on the list or attending the school
C.
Upcoming Events and Ideas
To Do: set Open House dates ASAP
To Do: Arrange school tour with Hispanic community leader, such as Armida.
August 17, Summer BBQ Back to School Bash 12-4, Sarah to head-up, Kerry to bring table.
Salvation Army Fall Fest
Salvation Army Christmas Give Away
HAE Bike Give Away--what would be best "give-away" for kids/families; check with Martell
Preschool visits and Head Start (we have several families from 2 Rivers Head Start), The Centre, preschool on Raymond St
IDEA: invite preschool directors to visit & tour EMSA
TO DO: sign up for Elgin Hispanic Network--attend lunches
Look at partnering with churches, mosques, temples.
--Kimberly, Sarah, Kerry/Mel follow up with connections
Dia del niños--Typically April 30 (Tuesday), but considering hosting on a Saturday, bring in a few community partners, reward MPAC members for bringing in a new family
To Do: Arrange school tour with Hispanic community leader, such as Armida.
August 17, Summer BBQ Back to School Bash 12-4, Sarah to head-up, Kerry to bring table.
Salvation Army Fall Fest
Salvation Army Christmas Give Away
HAE Bike Give Away--what would be best "give-away" for kids/families; check with Martell
Preschool visits and Head Start (we have several families from 2 Rivers Head Start), The Centre, preschool on Raymond St
IDEA: invite preschool directors to visit & tour EMSA
TO DO: sign up for Elgin Hispanic Network--attend lunches
Look at partnering with churches, mosques, temples.
--Kimberly, Sarah, Kerry/Mel follow up with connections
Dia del niños--Typically April 30 (Tuesday), but considering hosting on a Saturday, bring in a few community partners, reward MPAC members for bringing in a new family
Message from Board 2019 waiting for final approval--then will send to parents and put on website.
III. Closing Items
A.
Adjourn Meeting
S. Said made a motion to adjourn the meeting.
K. Kelly seconded the motion.
The committee VOTED unanimously to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 4:21 PM.
Respectfully Submitted,
K. Kelly
Sarah will update the numbers when SIS reports complete--around 1st week of school.