Elgin Math & Science Academy
Minutes
EMSA Board of Directors Meeting
Date and Time
Friday February 22, 2019 at 8:00 AM
Location
EMSA CAMPUS Main Building A, 1600 Dundee Ave, Elgin
Directors Present
A. Gray, B. Lopez (remote), B. Pinon, D. Haight, G. Swick, K. Kelly, M. Gibb
Directors Absent
D. Verges
Ex Officio Members Present
L. Fuhr
Non Voting Members Present
L. Fuhr
Guests Present
F. Bisconti, Kimberly Shaw, Kingdom of God Education Director
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
D. Haight called a meeting of the board of directors of Elgin Math & Science Academy to order on Friday Feb 22, 2019 at 8:02 AM.
C.
Welcome guests
D.
Approve Minutes
D. Haight made a motion to approve minutes from the Board Meeting on 01-18-19 Board Meeting on 01-18-19.
M. Gibb seconded the motion.
The board VOTED unanimously to approve the motion.
E.
Community Circle
G. Swick led the discussion
F.
Principal's Report
L. Fuhr led discussion
Pieces of Me successful attendance
Parent Teacher Conferences
PTO coming together
Open House for new students- good turn out
EMSA Fast Facts
New Staff Recruitment
Pieces of Me successful attendance
Parent Teacher Conferences
PTO coming together
Open House for new students- good turn out
EMSA Fast Facts
New Staff Recruitment
G.
How Can Board Support the Principal
The CEO Evaluation Committee will discuss roles of Principal and Superintendent.
Discussion ensued about future library funding.
Discussion ensued about future library funding.
H.
Board on Track "OnTrack" Score
Discussion about regular board on track involvement ensued.
II. Executive Session (optional)
A.
Enter Executive Session
NONE
B.
End Executive Session
III. Finance
A.
Report of Treasurer
Pass to CFO
B.
Report of EMSA CFO
CFO delivered up-to-date numbers and confirmed 5/3 Bank account is closed.
See CFO packet for full report.
CFO confirmed positive cash balance through the end of the year.
See CFO packet for full report.
CFO confirmed positive cash balance through the end of the year.
C.
FOIA Report
NONE
D.
Financial Policy Review
NONE
IV. Facility
A.
Report on Main Building Repairs & Renovation
Internet upgrade is underway.
Utilities and facilities cost discussion ensued.
Road systems and patching continues to be addressed.
PA systems are in and functional.
Utilities and facilities cost discussion ensued.
Road systems and patching continues to be addressed.
PA systems are in and functional.
B.
Barn Renovation
A. Gray made a motion to Approve $7,500 for architectural drawings and engineering consultation with Kearns Wheeler Architecture.
G. Swick seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| A. Gray |
Aye
|
| D. Haight |
Absent
|
| K. Kelly |
Aye
|
| B. Lopez |
Absent
|
| M. Gibb |
Aye
|
| D. Verges |
Absent
|
| B. Pinon |
Aye
|
| G. Swick |
Aye
|
C.
Master Plan
Melanie reviewed RFQ response from Kearns & Wheeler and subsequent meeting on Tuesday. K & W appears to have the ability to bring a wealth of information, contacts and expertise to the table. They will be coming back to Board for approval of a proposal.
V. Governance
A.
Report on Governance Committee
B.
Policy Change Regarding "Acceptance of Offer" Timing
G. Swick made a motion to change the waitlist "approve or decline offer" deadline to 48hrs after offer has been made.
A. Gray seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| B. Lopez |
Absent
|
| D. Haight |
Absent
|
| M. Gibb |
Aye
|
| K. Kelly |
Aye
|
| A. Gray |
Aye
|
| G. Swick |
Aye
|
| D. Verges |
Absent
|
| B. Pinon |
Aye
|
C.
Join Association of School Boards
G. Swick made a motion to join the Illinois Association of School Boards.
A. Gray seconded the motion.
The board VOTED unanimously to approve the motion.
VI. Principal Support and Evaluation
A.
Report from Committee Chair
Committee provided recap of CEO evaluation process and discussion about the timeline of the evaluation ensued.
March meeting planning for Board Chair to assign committee members.
March meeting planning for Board Chair to assign committee members.
VII. Development
A.
Chairperson needed
Brief discussion about development committee participation ensued.
VIII. Academic Excellence
A.
Next meeting needs to be set
Report on continuing development ensued.
IX. Closing Items
A.
Adjourn Meeting
M. Gibb made a motion to adjourn the meeting.
G. Swick seconded the motion.
The board VOTED unanimously to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 9:42 AM.
Respectfully Submitted,
D. Haight