Final

Elgin Math & Science Academy

Board of Directors Meeting

Date and Time

Wednesday May 22, 2024 at 4:00 PM CDT

Location

Admin Building - SS Classroom

1600 Dundee Ave

Elgin, IL 60120

Our Mission:


The Elgin Math and Science Academy is an EL Education public charter school.

 

We strive to support the whole child and develop socially responsible leaders who aspire to create a better world.

 

Agenda

      Purpose Presenter Time
I. Opening Items 4:00 PM
 
Opening Items
 
  A. Record Attendance and Guests   Kaitlyn Coventry 1 m
  B. Call the Meeting to Order   Kerry Kelly 1 m
II. Board Meeting 4:02 PM
  A. Public Comment FYI Kerry Kelly 1 m
   

Public comment: The time for public comment will take place at the end of the meeting If anyone would like to participate, we ask that you comment with your first and last name, your comment/question and the best way for us to contact you.  We take public comment seriously, but we cannot respond immediately unless the President or meeting chair decides that an immediate response by the board is needed and can be made during public comment, s/he will refer it to the appropriate person for a brief response. 

In order to allow more public input, the Board welcomes written comments or inquiries submitted before the meeting to board@emsacharter.org.

  
  B. Approve Minutes from April 24th Board Meeting Approve Minutes Kerry Kelly 2 m
     
III. Financial Report 4:05 PM
  A. Finance & Operations Committee Report Vote Adam Gray, Paul Stagen, Douglas De Jong 8 m
   

The Committee met on May 17th, will have a Special Meeting on June 21st, and a regular Meeting on June 25th.

 

The Committee asks that the Board vote to approve a Resolution authorizing the Chief Strategy Officer and the Chief Operating Officer to execute any and all documents required to establish a $250,000 Line of Credit with First Mid Bank.

  
  B. Financial Statements - April 30, 2024 Discuss Douglas DeJong 15 m
   

The financial statements for April 30, 2024, are attached.  

  
  C. Discussion of FY25 Budget Planning Discuss Adam Gray, Paul Stagen 7 m
   

The Finance Committee and Board will be reviewing and approving the FY25 Budget at our June Meetings.  

 

There is important information we do not have at present, and will have in June, for example about transportation revenue.  

  
IV. General Operations Report 4:35 PM
  A. Operations Report Discuss Dan Alexander (in absentia) 2 m
   

See attached COO Report.

  
V. Principal's Report 4:37 PM
  A. Principal's Report FYI Jacquelyn Willer 10 m
  B. Approval of 2024-2025 CDP Vote Jacquelyn Willer 5 m
   

Attached is the 2024-2025 CDP (Consolidated District Plan). 

  
VI. Governance 4:52 PM
  A. Governance Discuss Kerry Kelly, Akash Gandhi 5 m
   
  • Board Calendar 2024-2025
  • Governance Draft 2024-2025
  
VII. EMSA Committee and Parent-Teacher Crew Reports 4:57 PM
  A. Development Report FYI Katie Taylor & Doree Haight 10 m
  B. EMSA PTC Update FYI Melanie Toth 5 m
   
  • EPTC Report attached.
  
  C. Master Planning Committee FYI Gary Swick 5 m
   

The Committee Meeting was cancelled to allow for a tour of the Admin Building requested by the Elgin Heritage Commission, and because there was no pressing Committee business.

 

The June Meeting will feature a first review of the Preston Consulting Report.  

 

 

  
  D. Academic Excellence Approve Minutes Bethea Lane 10 m
   
  • Approval of Academic Excellence Meeting Minutes
    • May 14, 2024
  
    Approve minutes for Academic Excellence Meeting on May 14, 2024  
VIII. Closing Items 5:27 PM
  A. Public Comment Discuss Those Who Wish To Make Public Comments 1 m
  B. Adjourn Meeting Vote Kerry Kelly