Elgin Math & Science Academy

Board of Directors

Date and Time

Tuesday April 25, 2023 at 6:00 PM CDT

Location

Virtual Meeting

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Meeting ID: 630 883 5013

 

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 6:00 PM
 
Opening Items
 
  A. Record Attendance and Guests   Kaitlyn Coventry 1 m
  B. Call the Meeting to Order   Kerry Kelly 1 m
  C. Remote Meeting due to ongoing pandemic and health concerns   1 m
  D. Board Community Crew Discuss Kerry Kelly 10 m
   

EMSA Board Co-chair Gary Swick is the hero in this internationally-released short film!  He and Jenni Kempf-Schiavone, who is the heroine, both have taught EMSA students for Friday Field Studies for years!  We are lucky--and proud--of our EMSA Watershed Warriors!

https://riversarelife.com/hero-overview-watershed-warriors/ 

 
II. Board Meeting 6:13 PM
  A. Public Comment FYI Gary Swick 1 m
   

Public comment: The time for public comment will take place at the end of the meeting due to the online nature of our gathering. If anyone would like to participate, we ask that you comment with your first and last name, your comment/question and the best way for us to contact you (if you want feedback) in the comments bar provided on screen. We welcome this and consider it seriously, but we cannot respond immediately unless the President or meeting chair decides that an immediate response by the board is needed and can be made during public comment, s/he will refer it to the appropriate person for a brief response. Due to this virtual format, individual comments and questions submitted will be read into record at the end of the meeting.

In order to allow more public input, the Board welcomes written comments or inquiries submitted before the meeting to board@emsacharter.org.

 
  B. Approve Minutes from March 28, 2023 Board Meeting Approve Minutes Kerry Kelly 2 m
     
  C. FOIA Report FYI Dan Alexander 2 m
   

There have been no FOIA requests as of April 21, 2023.  

 
III. Financial Report 6:18 PM
  A. Finance & Operations Committee Report FYI Adam Gray, Dan Alexander 3 m
   

Minutes of the April 18, 2023 Meeting are attached.  

 

 

 

 

 
  B. Financial Statements - March 31, 2023 Discuss Shanan Egger 13 m
   

EMSA closed on the bond financing on March 30, 2023.  Quatrro has accounted for this on the Balance Sheet of the March 31, 2023 financials; however, subject to potential revision in the April 30, 2023 interim financial statements.  

 
IV. Construction & General Operations Report 6:34 PM
  A. Update on Construction Progress FYI Dan Alexander 3 m
   

Construction continues at a strong pace inside the Administration Building.  At present, there are no known material shortages/delays which would delay opening, and of course the bond closing allows EMSA to pay for construction, through construction escrow.  Regular updates are being sent to staff and parents, approximately bi-monthly.

 

Exterior construction will become noticeable in May, with interior construction continuing and in fact, picking up pace once the structural shoring elements have been fully removed (late April).  A lot to get done! 

 

 
  B. Update on General Operations FYI Dan Alexander 4 m
   

ISBE approved EMSA's Food Program RFP for SY 2023-24.  The bid process is thus, underway with notification of potential vendors underway.  

 

ISBE will be doing an Audit of our CACFP (after school snack program) in May.

 

The Illinois Department of Revenue approved EMSA's application for property tax exemption for the entire 19+ acre School property.  This exemption should be renewable every year provided the use of the property does not change.  

 

Interviews for Director of Technology candidates are in progress.

 
V. Principal's Report 6:41 PM
  A. Principal's Report Vote Jacquelyn Willer 10 m
VI. EMSA Parent Teacher Crew Report 6:51 PM
  A. EMSA PTC Update FYI Sue Bennett & Bethea Lane 5 m
VII. EMSA Website, Other Social Media 6:56 PM
  A. Status and next steps Discuss Ron Manderschied and Melanie Gibb 10 m
   

Ownership, posting, and transfer of knowledge, etc

 
VIII. EMSA Committee Reports 7:06 PM
  A. Development and Community Outreach FYI Katie Taylor, Doree Haight & Kimberly Shaw 10 m
  B. Master Planning Committee and Enviro Work Group Subcommittee FYI Kerry Kelly and Gary Swick 10 m
   

Attached are the minutes from the previous Master Planning Committee and Environmental Work Group. 

 
  C. Governance Committee FYI Melanie Gibb and Ron Manderschied 10 m
  D. Academic Excellence Committee FYI Bethea Lane 5 m
  E. School Leader Support and Evaluation Committee FYI Kerry Kelly 2 m
   

Search committee for Executive Director 

 
IX. Closing Items 7:43 PM
  A. New Business Discuss 5 m
  B. Audience Comments and Questions FYI Doree Haight 2 m
   
Audience Comments and Questions will be read into record at this time.
 
  C. Adjourn Meeting Vote Gary Swick
   

If no Executive Session, adjourn meeting.

 
X. Executive Session 7:50 PM
  A. Motion to Enter Executive Closed Session Vote Gary Swick 1 m
  B. Executive Session Discuss 15 m
   

The EMSA Board proposes a closed session to discuss specifically items enumerated below and in accordance with the Open Meetings Act which provides:

(c) Exceptions. A public body may hold closed meetings to consider the following subjects:
        (1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees, specific individuals who serve as independent contractors in a park, recreational, or educational setting,***

 

 

 
  C. Motion to Exit Executive Closed Session Vote Gary Swick 1 m
XI. Adjourn Meeting