Elgin Math & Science Academy
Board of Directors
Date and Time
Location
Virtual Meeting
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Meeting ID: 630 883 5013
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Meeting ID: 630 883 5013
Agenda
Purpose | Presenter | Time | |||
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I. | Opening Items | 6:00 PM | |||
Opening Items
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A. | Record Attendance and Guests | Kaitlyn Coventry | 1 m | ||
B. | Call the Meeting to Order | Kerry Kelly | 1 m | ||
C. | Remote Meeting due to ongoing pandemic and health concerns | 1 m | |||
D. | Board Community Crew | Discuss | Kerry Kelly | 10 m | |
EMSA Board Co-chair Gary Swick is the hero in this internationally-released short film! He and Jenni Kempf-Schiavone, who is the heroine, both have taught EMSA students for Friday Field Studies for years! We are lucky--and proud--of our EMSA Watershed Warriors! |
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II. | Board Meeting | 6:13 PM | |||
A. | Public Comment | FYI | Gary Swick | 1 m | |
Public comment: The time for public comment will take place at the end of the meeting due to the online nature of our gathering. If anyone would like to participate, we ask that you comment with your first and last name, your comment/question and the best way for us to contact you (if you want feedback) in the comments bar provided on screen. We welcome this and consider it seriously, but we cannot respond immediately unless the President or meeting chair decides that an immediate response by the board is needed and can be made during public comment, s/he will refer it to the appropriate person for a brief response. Due to this virtual format, individual comments and questions submitted will be read into record at the end of the meeting. |
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B. | Approve Minutes from March 28, 2023 Board Meeting | Approve Minutes | Kerry Kelly | 2 m | |
C. | FOIA Report | FYI | Dan Alexander | 2 m | |
There have been no FOIA requests as of April 21, 2023. |
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III. | Financial Report | 6:18 PM | |||
A. | Finance & Operations Committee Report | FYI | Adam Gray, Dan Alexander | 3 m | |
Minutes of the April 18, 2023 Meeting are attached.
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B. | Financial Statements - March 31, 2023 | Discuss | Shanan Egger | 13 m | |
EMSA closed on the bond financing on March 30, 2023. Quatrro has accounted for this on the Balance Sheet of the March 31, 2023 financials; however, subject to potential revision in the April 30, 2023 interim financial statements. |
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IV. | Construction & General Operations Report | 6:34 PM | |||
A. | Update on Construction Progress | FYI | Dan Alexander | 3 m | |
Construction continues at a strong pace inside the Administration Building. At present, there are no known material shortages/delays which would delay opening, and of course the bond closing allows EMSA to pay for construction, through construction escrow. Regular updates are being sent to staff and parents, approximately bi-monthly.
Exterior construction will become noticeable in May, with interior construction continuing and in fact, picking up pace once the structural shoring elements have been fully removed (late April). A lot to get done!
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B. | Update on General Operations | FYI | Dan Alexander | 4 m | |
ISBE approved EMSA's Food Program RFP for SY 2023-24. The bid process is thus, underway with notification of potential vendors underway.
ISBE will be doing an Audit of our CACFP (after school snack program) in May.
The Illinois Department of Revenue approved EMSA's application for property tax exemption for the entire 19+ acre School property. This exemption should be renewable every year provided the use of the property does not change.
Interviews for Director of Technology candidates are in progress. |
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V. | Principal's Report | 6:41 PM | |||
A. | Principal's Report | Vote | Jacquelyn Willer | 10 m | |
VI. | EMSA Parent Teacher Crew Report | 6:51 PM | |||
A. | EMSA PTC Update | FYI | Sue Bennett & Bethea Lane | 5 m | |
VII. | EMSA Website, Other Social Media | 6:56 PM | |||
A. | Status and next steps | Discuss | Ron Manderschied and Melanie Gibb | 10 m | |
Ownership, posting, and transfer of knowledge, etc |
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VIII. | EMSA Committee Reports | 7:06 PM | |||
A. | Development and Community Outreach | FYI | Katie Taylor, Doree Haight & Kimberly Shaw | 10 m | |
B. | Master Planning Committee and Enviro Work Group Subcommittee | FYI | Kerry Kelly and Gary Swick | 10 m | |
Attached are the minutes from the previous Master Planning Committee and Environmental Work Group. |
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C. | Governance Committee | FYI | Melanie Gibb and Ron Manderschied | 10 m | |
D. | Academic Excellence Committee | FYI | Bethea Lane | 5 m | |
E. | School Leader Support and Evaluation Committee | FYI | Kerry Kelly | 2 m | |
Search committee for Executive Director |
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IX. | Closing Items | 7:43 PM | |||
A. | New Business | Discuss | 5 m | ||
B. | Audience Comments and Questions | FYI | Doree Haight | 2 m | |
Audience Comments and Questions will be read into record at this time.
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C. | Adjourn Meeting | Vote | Gary Swick | ||
If no Executive Session, adjourn meeting. |
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X. | Executive Session | 7:50 PM | |||
A. | Motion to Enter Executive Closed Session | Vote | Gary Swick | 1 m | |
B. | Executive Session | Discuss | 15 m | ||
The EMSA Board proposes a closed session to discuss specifically items enumerated below and in accordance with the Open Meetings Act which provides: (c) Exceptions. A public body may hold closed meetings to consider the following subjects:
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C. | Motion to Exit Executive Closed Session | Vote | Gary Swick | 1 m | |
XI. | Adjourn Meeting |