Final

Elgin Math & Science Academy

Board of Directors

Date and Time

Tuesday December 20, 2022 at 6:00 PM CST

Location

Virtual

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Meeting ID: 630 883 5013
 

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Meeting ID: 630 883 5013

 

Agenda

      Purpose Presenter Time
I. Opening Items 6:00 PM
 
Opening Items
 
  A. Record Attendance and Guests   Doree Haight 1 m
  B. Call the Meeting to Order   Gary Swick 1 m
  C. Remote Meeting due to ongoing pandemic and health concerns   1 m
II. Other Business 6:03 PM
  A. Motion to Enter Executive Closed Session Vote Gary Swick 1 m
  B. Executive Session Discuss Gary Swick 15 m
   

The EMSA Board proposes a closed session to discuss specifically items enumerated below and in accordance with the Open Meetings Act which provides:

(c) Exceptions. A public body may hold closed meetings to consider the following subjects:
        (1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees, specific individuals who serve as independent contractors in a park, recreational, or educational setting,***

 

 

  
  C. Motion to Exit Executive Closed Session Vote Gary Swick 1 m
III. Continuation of Board Meeting 6:20 PM
  A. Public Comment FYI Gary Swick 1 m
   
Public comment: The time for public comment will take place at the end of the meeting due to the online nature of our gathering. If anyone would like to participate, we ask that you comment with your first and last name, your comment/question and the best way for us to contact you (if you want feedback) in the comments bar provided on screen. We welcome this and consider it seriously, but we cannot respond immediately unless the President or meeting chair decides that an immediate response by the board is needed and can be made during public comment, s/he will refer it to the appropriate person for a brief response. Due to this virtual format, individual comments and questions submitted will be read into record at the end of the meeting.

In order to allow more public input, the Board welcomes written comments or inquiries submitted before the meeting to board@emsacharter.org.
  
  B. Approve Minutes from November 29, 2022 Board Meeting Approve Minutes Gary Swick 2 m
     
  C. FOIA Report FYI Dan Alexander 2 m
   

One FOIA request was made by Ms. Laurie McDevitt.  See attached response.  

  
IV. EMSA New Leadership Position 6:25 PM
  A. Chief Strategy Officer Vote Gary Swick 5 m
V. Financial Report 6:30 PM
  A. Finance & Operations Committee Report Vote Adam Gray, Dan Alexander 6 m
   

See attached Minutes of the Nov. 15, 2022 Meeting of the Finance & Operations Committee, Nov. 23, 2022 Special Meeting of the Finance & Operations, and Master Planning Committees, and Dec. 20, 2022 Finace & Operations Committee.  

 

See attached COO Report.  Presented as part of the Committee report given the focus has been on supporting Expansion.  

 

Board is asked to pass a Resolution authorizing any one of the two co-Chairs or Treasurer to sign documents to effect the renewal of the Line of Credit with Wintrust bank.

  
  B. Campus Expansion Vote Ron Manderschied, Dan Alexander, Lindsay Wall/Akshai Patel, Board 60 m
   

Board will review information, discuss, and Vote on which Expansion Option to pursue.

 

Documents attached:

 

1.  Expansion Option Summary worksheet.

2.  Summary of Financial Outcomes for Admin, Mobile/Purchase scenarios.

3.  Principal's Memo on management of financial risk.

4.  RBC Capital Markets pricing document on bonds.

5.  Value Engineering ideas for Admin Building to achieve/beat construction cost target of $4.9 million.

6.  Explanation of Mobile Project costs.

7.  Summary of Mobile Project option capital costs.

8.  Nadler proposal to EMSA for purchase or lease of mobile buildings.

9.  Wilscot proposal to EMSA for lease of mobile buildings.

  
  C. Resolutions for consideration in event of a decision for Administration Building Vote Dan Alexander 10 m
  D. Resolutions for consideration in event of a decision for Mobiles Expansion Vote Dan Alexander 10 m
  E. Financial Statements - November 30, 2022 Discuss Shanan Egger, Dan Alexander 20 m
VI. Principal's Report 8:16 PM
  A. Principal's Report FYI Jacquelyn Willer
   

No New Report

  
  B. Charter Renewal Process Check-In FYI Jacquelyn Willer & Dan Alexander 2 m
   

EMSA was approved on Dec. 14, 2022 for a five-year charter renewal with no new conditions.  ISBE's Board also approved EMSA's request to raise the enrollment ceiling to 504 students.  EMSA's PCTC payment rate will remain at 100%.

 

Congratulations EMSA!

  
VII. EMSA Parent Teacher Crew Report 8:18 PM
  A. EMSA PTC Update FYI Sue Bennett & Bethea Lane 5 m
VIII. Principal & COO Support & Evaluation Committee 8:23 PM
  A. Principal-- Approval of Goals Vote Bethea Lane 2 m
  B. COO--Approval of Goals Vote Adam Gray 3 m
IX. Master Planning Committee Report 8:28 PM
  A. Environmental Work Group Vote Kerry Kelly 2 m
  B. Update of Master Planning Committee Activity Discuss Kerry Kelly & Gary Swick 2 m
   

The minutes of the Dec. 14, 2022 Meeting of the Master Planning Committee are attached.  

  
X. Governance 8:32 PM
  A. New Board Membership Vote Melanie Gibb 5 m
   

The Governance Committee is excited to recommend candidate, Marcia Rodriguez, to the board of Directors.

  
  B. Board Training FYI Melanie Gibb 2 m
   

Reminder: Upon completion of both training webinars, email mgibb@emsacharter.org to receive a certificate of completion. 

 

  
XI. Operations and Construction Report 8:39 PM
  A. COO Operations Report Discuss Dan Alexander
   

This item blank due to heavy agenda.  

  
XII. Academic Excellence Committee 8:39 PM
  A. Update from Academic Excellence Committee FYI Bethea Lane 2 m
XIII. Outreach: Families and Community 8:41 PM
 
Outreach: Families and Community
 
  A. Update on Outreach Activities FYI Kimberly Shaw 2 m
XIV. Development Committee 8:43 PM
  A. Report of Development Committee FYI Doree Haight & Katie Taylor 2 m
XV. Closing Items 8:45 PM
  A. New Business Discuss 5 m
  B. Audience Comments and Questions FYI Doree Haight 2 m
   
Audience Comments and Questions will be read into record at this time.
  
  C. Adjourn Meeting Vote Gary Swick