Final

Elgin Math & Science Academy

Board of Directors

Date and Time

Tuesday October 25, 2022 at 6:00 PM CDT

Location

Virtual

 

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Meeting ID: 630 883 5013
 

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Meeting ID: 630 883 5013

 

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 6:00 PM
 
Opening Items
 
  A. Record Attendance and Guests   Doree Haight 1 m
  B. Call the Meeting to Order   Gary Swick 1 m
  C. Public Comment   Gary Swick 1 m
   
Public comment: The time for public comment will take place at the end of the meeting due to the online nature of our gathering. If anyone would like to participate, we ask that you comment with your first and last name, your comment/question and the best way for us to contact you (if you want feedback) in the comments bar provided on screen. We welcome this and consider it seriously, but we cannot respond immediately unless the President or meeting chair decides that an immediate response by the board is needed and can be made during public comment, s/he will refer it to the appropriate person for a brief response. Due to this virtual format, individual comments and questions submitted will be read into record at the end of the meeting.

In order to allow more public input, the Board welcomes written comments or inquiries submitted before the meeting to board@emsacharter.org.
  
  D. Approve Minutes from September 27, 2022 Board Meeting Approve Minutes Doree Haight 2 m
     
  E. FOIA Report   Dan Alexander 1 m
   

No FOIA requests have been received by EMSA in the past month.  

  
  F. Remote Meeting due to ongoing pandemic and health concerns   1 m
II. Community Crew--Revisit
III. Financial Report 6:07 PM
  A. Finance & Operations Committee Report Discuss Adam Gray, Dan Alexander 20 m
   

Dan will report on:

 

1.  EMSA Financial and Compliance Audits - status.   

 

2.  Point of information - it is time to sign the annual renewal of EMSA's $250,000 Line of Credit with Elgin State Bank (Wintrust).  

 

3.  Longhouse Capital Advisors - update to Committee.

 

4.  Financial Projections

  
  B. Financial Statements - September 30, 2022 Discuss Shanan Egger, Douglas DeJong, Dan Alexander 15 m
  C. ELEducation National Conference in Chicago Dec. 7-9 Discuss Kerry Kelly 2 m
   

This expense is now included in EMSA's budget and the Board encourages all staff to attend at least a part of the conference.  Interested Board members may want to attend as well.

  
IV. Principal's Report 6:44 PM
  A. Principal's Report FYI Jacquelyn Willer 5 m
  B. Charter Renewal Process Check-In FYI Jacquelyn Willer & Dan Alexander 10 m
   

ISBE has scheduled its on-site review of the School for October 27th  This will also be the date of ISBE's Public Meeting on EMSAs Charter Renewal Application, to be held at EMSA's Gymnasium, from 4:00 - 5:00pm, with speaker registration at 3:30pm.  Parents, staff, and Board members are encouraged to attend the Meeting on the 27th, and to speak on EMSA's behalf (for up to two minutes)!

 

Supporters of EMSA's Charter Renewal Application are encouraged to write to ISBE to express support for EMSA.  Comments can be sent to ISBE at charterrenewals@isbe.net.    

  
V. EMSA Parent Teacher Crew Report 6:59 PM
  A. EMSA PTC Update FYI Sue Bennett & Bethea Lane 5 m
VI. Principal & COO Support & Evaluation Committee 7:04 PM
  A. Principal's SY2023 Goals Vote Bethea Lane 2 m
  B. COO Evaluation Discuss Adam Gray 3 m
   

Update and next steps.  

  
VII. Governance 7:09 PM
  A. Board Training FYI
   

Training session #1: Measuring Board Performance "Assessing Your Board..."

https://pages2.boardontrack.com/maybs-arewethereyet-typ?submissionGuid=66df4585-2fbf-4164-9e9d-a6a14be11e83

 

1. This Board on Track online webinar can be completed at your convenience. 

2. Please have this training session complete by November 15th.

3. Once complete, email: leo@boardontrack.com and CC: mgibb@emsacharter.org to request your 1 hour certificate of training for the session "Measuring Board Performance". (Please mention you are an EMSA board member in the email).

4. Upload your certificate to Board Documents > _GOVERNANCE > Board Training > FY23

 

*** These instructions are in your "Action Items" on your dashboard! See attached screen snap: 

  
  B. Committee Membership FYI 5 m
VIII. Master Planning Committee Report 7:14 PM
  A. Report on Architects August Meeting Discuss Kerry Kelly 5 m
  B. Environmental Work Group Discuss Kerry Kelly 2 m
IX. Operations and Construction Report 7:21 PM
  A. COO Operations Report Discuss Dan Alexander 2 m
   

Besides Charter Renewal and Expansion/financing planning work, and contribution to Interim ED search, COO has been/is working on the following:

 

1.   Insurance renewals - besides standard forms and renewals at this time, working with Carla Peralta on getting improved Cyber Security insurance protection.

2.  Food Program improvements.  

 

 

 

  
X. Outreach: Families and Community 7:23 PM
 
Outreach: Families and Community
 
  A. Update on Outreach Activities FYI Kimberly Shaw 5 m
XI. Development Committee 7:28 PM
  A. Report of Development Committee FYI Doree Haight & Katie Taylor 2 m
XII. Other Business 7:30 PM
  A. Motion to Enter Executive Closed Session Vote Gary Swick 1 m
  B. Executive Session Discuss Gary Swick 15 m
   

The EMSA Board proposes a closed session to discuss specifically items enumerated below and in accordance with the Open Meetings Act which provides:

(c) Exceptions. A public body may hold closed meetings to consider the following subjects:
        (1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees, specific individuals who serve as independent contractors in a park, recreational, or educational setting,***

 

 

  
  C. Motion to Exit Executive Closed Session Vote Gary Swick 1 m
XIII. Closing Items 7:47 PM
  A. New Business Discuss 5 m
  B. Audience Comments and Questions FYI Doree Haight 2 m
   
Audience Comments and Questions will be read into record at this time.
  
  C. Adjourn Meeting Vote Gary Swick