Elgin Math & Science Academy
Board of Directors
Date and Time
Tuesday April 26, 2022 at 6:00 PM CDT
Location
Virtual Meeting
At EMSA, students and teachers will reach their highest potential through active exploratory learning and social responsibility.
Agenda
| Purpose | Presenter | Time | |||
|---|---|---|---|---|---|
| I. | Opening Items | 6:00 PM | |||
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Opening Items
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| A. | Record Attendance and Guests | Doree Haight | 1 m | ||
| B. | Call the Meeting to Order | Gary Swick | 1 m | ||
| C. | Public Comment | Gary Swick | 1 m | ||
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Public comment: The time for public comment will take place at the end of the meeting due to the online nature of our gathering. If anyone would like to participate, we ask that you comment with your first and last name, your comment/question and the best way for us to contact you (if you want feedback) in the comments bar provided on screen. We welcome this and consider it seriously, but we cannot respond immediately unless the President or meeting chair decides that an immediate response by the board is needed and can be made during public comment, s/he will refer it to the appropriate person for a brief response. Due to this virtual format, individual comments and questions submitted will be read into record at the end of the meeting.
In order to allow more public input, the Board welcomes written comments or inquiries submitted before the meeting to board@emsacharter.org. |
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| D. | Approve Minutes from March 22, 2022 Board Meeting | Approve Minutes | Doree Haight | 2 m | |
| II. | Community | 6:05 PM | |||
| A. | Community Crew | Discuss | 5 m | ||
| III. | Financial Report | 6:10 PM | |||
| A. | Financial Statements | Discuss | Shanan Egger | 15 m | |
| IV. | Principal's Report | 6:25 PM | |||
| A. | Principal's Report | FYI | Jacquelyn Willer | 10 m | |
| B. | Consolidated Plan | Vote | Jacquelyn Willer/Sarah Said | 5 m | |
| C. | 22-23 School Year Calendar | Vote | Jacquelyn Willer | 5 m | |
| V. | EMSA Parent Teacher Crew Report | 6:45 PM | |||
| A. | EMSA PTC Update | FYI | Sue Bennett & Bethea Lane | 5 m | |
| VI. | Operations and Construction Report | 6:50 PM | |||
| A. | COO Operations Report | Vote | Dan Alexander | 5 m | |
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Board Resolution to appoint Dan Alexander as EMSA's Registered Agent (for IL Secretary of State).
Highlights of COO activity since our March Board meeting are described in the attached April COO Repo |
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| B. | Finance & Operations Committee Report | Vote | Adam Gray | 5 m | |
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The Finance & Operations Committee voted to recommend that the Board of Directors vote to adopt the attached EMSA Internal Control Policy manual, to become effective July 1, 2022.
The Minutes of the April 19, 2022 Meeting of the Finance & Operations Committee, are attached. |
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| VII. | Master Planning Report | 7:00 PM | |||
| A. | Master Planning Update | Discuss | Kerry Kelly | 5 m | |
| B. | Environmental Work Group | FYI | Gary Swick | 5 m | |
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| VIII. | Academic Excellence | 7:10 PM | |||
| A. | Report | FYI | Bethea Lane | 5 m | |
| IX. | Governance | 7:15 PM | |||
| A. | Mission, Vision, Goals | Discuss | Melanie Gibb | 5 m | |
| B. | Charter Renewal Process Check-In | FYI | Jacquelyn Willer & Dan Alexander | 1 m | |
| C. | Board Assessment Survey | FYI | Melanie Gibb | 1 m | |
| D. | Board and Committee Member Recruitment | Discuss | Gary Swick & Kerry Kelly | ||
| E. | Illinois Association of School Boards Update, if any | Discuss | Kerry Kelly | ||
| X. | Outreach: Families and Community | 7:22 PM | |||
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Outreach: Families and Community
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| A. | Update on Outreach Activities | FYI | Kimberly Shaw | 5 m | |
| XI. | Development Committee | 7:27 PM | |||
| A. | Report of Development Committee | FYI | Doree Haight | 2 m | |
| XII. | Principal & COO Support & Evaluation Committee | 7:29 PM | |||
| A. | Report | Discuss | Bethea Lane & Adam Gray | ||
| XIII. | Other Business | 7:29 PM | |||
| A. | Audience Comments and Questions | FYI | Doree Haight | 2 m | |
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Audience Comments and Questions will be read into record at this time.
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| B. | Motion to Enter Executive Closed Session | Vote | Gary Swick | 1 m | |
| C. | Executive Session | Discuss | Gary Swick | 2 m | |
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The EMSA Board proposes a closed session to discuss specifically items enumerated below and in accordance with the Open Meetings Act which provides:
(c) Exceptions. A public body may hold closed meetings to consider the following subjects:
(1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees, specific individuals who serve as independent contractors in a park, recreational, or educational setting,***
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| D. | Motion to Exit Executive Closed Session | Vote | Gary Swick | 1 m | |
| XIV. | Closing Items | 7:35 PM | |||
| A. | Adjourn Meeting | Vote | Gary Swick | ||