Final

Elgin Math & Science Academy

Master Plan Meeting to Review Contracts

Date and Time

Thursday January 14, 2021 at 9:00 AM CST

Location

Phone Numbers
PIN: ‪541 603 936#‬

Agenda

Section Number Topic Number Details
I. Opening Items
 
Opening Items
  A. Record Attendance and Guests
  B. Call the Meeting to Order
  C. Approve Minutes
    Approve minutes for Master Plan Meeting on December 23, 2020
II. Master Plan Business
 
Master Plan Committee
  A. Financing Update
   
IFF loan approval process has three steps:  Internal Credit Committee, External Credit Committee, Board of Directors.
Their Internal Credit Committee approved on 1.7, External Credit Committee approved on 1.12.  Board of Directors will vote on 1.14/15 (straggler votes allowed up until noon 1.15).  Approval expected.  

 
  B. Recommendation of Gym Project Development Budget to Board
   
Recommendation to Board to approve $7.20 million development budget, to be financed with a $7.20 million loan from IFF.  Terms of loan:  5.25%, fully amortizing 15-year loan, no prepayment penalties, interest rates to reset at 5, 10 years.  1.0% financing fee.  

 

  
  C. Bulley and Andrew Contract
  D. Approval of Wheeler Kearns Architects Contract
   
For recommendation to the Board
III. Construction--Specific Items
  A. Phase 1 Environmental and Alta Survey Updates
   
Phase 1 and ALTA Survey field work completed.  These documents are expected to be complete the week of 1.18.21.
  B. Value Engineering Update and Space and Storage Planning
   
  • Update on V.E. options
  • Best option for teacher work & lunch area; storage options
  • Future space needs--general conversation

 

 
IV. Environmental Subcommittee and Grounds Issues
  A. Subcommittee update
   
  • Update on Oaks & plantings plus new damage to sod
  • Update on Swing set location
  • Parking for Construction
  • Visit by Conservation Foundation 2/12
  • Meeting times
V. Closing Items
  A. Adjourn Meeting