Elgin Math & Science Academy
Outreach: Families and Community Committee Meeting
Date and Time
Wednesday November 18, 2020 at 5:00 PM CST
Location
Agenda
| I. | Opening Items | |
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Opening Items
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| A. | Record Attendance and Guests | |
| B. | Call the Meeting to Order | |
| C. | Approve Minutes | |
| II. | Strategic Planning for 2020-2021 | |
| A. | Virtual Outreach ideas | |
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School operations:
Online applications open: October 1
Applications due: March 1, 2021
Lottery date: March 4, 2021
• Virtual Open houses not yet scheduled.
How do we reach our hard to reach families if in person events are limited?
Social media?
E-newsletter?
Canvassing neighborhoods?
Word of mouth?
Engaging current EMSA families?
Printed materials?
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| III. | Outreach: Families and Community | |
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Outreach: Families and Community
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| A. | 2020/21 New Student Population and Waitlist Status | |
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2020/2021 Waitlist: 237
49% Free and Reduced Lunch
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| B. | PAST Events and Ideas | |
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ATTENDED EVENTS
1. HopeFest @ Newlife: Saturday July 27 from 10am-2pm Needs: At least 2 full time adults. One must be Spanish speaking. Joseph and Armida Dominguez: armjoedom@wowway.com Thank You Trish Ortiz! We received approximately 30 student applications. All applications need a follow up phone call to confirm information. Families that identified wanting to be on the waitlist need to be uploaded into school mint. TASKED TO: 2. Project Backpack@ECC, Saturday, August 3 from 9a.m. to 1pm Needs: At least 3 full time adults. One must be Spanish speaking. "Agency Registration" coming soon Megan Highland, mhighland@elgin.edu Thank You Sarah Said and Kimberly Shaw! We received approximately 20 student applications and made connections with neighbor agencies. All applications need a follow up phone call to confirm information. Families that identified wanting to be on the waitlist need to be uploaded into school mint. TASKED TO: 3. National Night Out @ Spring Street, Tuesday, August 6 from 6pm to 8pm Needs: At least 2 full time adults. One must be Spanish speaking. (Do we add presence at Festival Park?) ROPE Officer Heather Farrell. Thank You Trish Ortiz and Kerry Kelly. We received approximately ___ student applications and made connections with neighbor agencies, showed local community support and built existing family relationships. All applications need a follow up phone call to confirm information. Families that identified wanting to be on the waitlist need to be uploaded into school mint. TASKED TO: 4. Back to School, BBQ BASH @ Wing Park, Saturday, August 17 from Noon to 4PM Needs: At least 2 full time adults. One must be Spanish speaking. Corey Dixon, Dixon_C@cityofelgin.org Representatives: Sarah Said, Kimberly Shaw, Kerry Kelly and Trish Ortiz? Student ambassador participation? 5. Gail Borden Hispanic Heritage Month Celebration, Saturday, October 5 from 2-4:30PM Sarah Said, Andrea Fiebig, Additional MPAC Families 6. Salvation Army Fall Fest: October 29 at 4PM. Sarah Said and Melanie Gibb. UPCOMING EVENTS: 7. Salvation Army Christmas Give-Away: Saturday DEC. 21st. 9am - 3pm. Need Spanish speaking volunteers at all shifts. 8. HAE Bike Give-Away: Date? What items do we need to bring to the event? How many volunteers do we need? OUTLETS
OPEN HOUSES Fall: NOVEMBER 19, 6-7:30PM Winter: JANUARY 30, 6-7:30PM |
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| C. | Lottery Administration | |
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Items to prepare for lottery: |
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| IV. | Other Business | |
| A. | Goals of the Outreach Committee | |
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***What are our diversity goals?***
2018/2019 Student Demographics
13.9% Asian 14.4% African American 36.6% Hispanic 34.2% White Free/Reduced: 46% Homeless: 3% 2019/2020 13% Asian 17% African American 34% Hispanic 36% White Free/Reduced: 42% 2020/2021 CURRENT STATS: 09/16/20 11% Asian 15% African American 26% Hispanic 38% White 2orMore 6%
American Indian: 3%
Pacific Islander: 1%
Free/Reduced: 49%
Neighboring School Demographics (2018/2019) 1.2% Asian 4% African American 80% Hispanic 9% White 3.2% 2 or more/Other |
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| B. | Future Meetings | |
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| V. | Closing Items | |
| A. | Adjourn Meeting | |