Elgin Math & Science Academy

Outreach

Strategic planning for 2021/2022

Date and Time

Wednesday September 16, 2020 at 3:30 PM CDT

Location

Virtual Meeting via Google Meet:
 
Phone Numbers
(‪US‬) ‪+1 631-729-0535‬
 
PIN: ‪624 082 385#‬

Agenda

Section Number Topic Number Details
I. Opening Items
 
Opening Items
  A. Record Attendance and Guests
  B. Call the Meeting to Order
  C. Approve Minutes
II. Strategic Planning for 2020-2021
  A. Virtual Outreach ideas
   
School operations:
Online applications open: October 1
Applications due: March 1, 2021
Lottery date: March 4, 2021
• Virtual Open houses not yet scheduled.

 

How do we reach our hard to reach families if in person events are limited?

 

Social media?
E-newsletter?
Canvassing neighborhoods?
Word of mouth?
Engaging current EMSA families?
Printed materials?
III. Outreach: Families and Community
 
Outreach: Families and Community
  A. 2020/21 New Student Population and Waitlist Status
   
2020/2021 Waitlist: 237
49% Free and Reduced Lunch

 

  B. PAST Events and Ideas
   
ATTENDED EVENTS

1. HopeFest @ Newlife: Saturday July 27 from 10am-2pm
Needs: At least 2 full time adults. One must be Spanish speaking.
Joseph and Armida Dominguez: armjoedom@wowway.com
Thank You Trish Ortiz! We received approximately 30 student applications. All applications need a follow up phone call to confirm information. Families that identified wanting to be on the waitlist need to be uploaded into school mint.
TASKED TO:

2. Project Backpack@ECC, Saturday, August 3 from 9a.m. to 1pm
Needs: At least 3 full time adults. One must be Spanish speaking.
"Agency Registration" coming soon
Megan Highland, mhighland@elgin.edu
Thank You Sarah Said and Kimberly Shaw! We received approximately 20 student applications and made connections with neighbor agencies. All applications need a follow up phone call to confirm information. Families that identified wanting to be on the waitlist need to be uploaded into school mint.
TASKED TO:

3. National Night Out @ Spring Street, Tuesday, August 6 from 6pm to 8pm
Needs: At least 2 full time adults. One must be Spanish speaking.
(Do we add presence at Festival Park?)
ROPE Officer Heather Farrell.
Thank You Trish Ortiz and Kerry Kelly. We received approximately ___ student applications and made connections with neighbor agencies, showed local community support and built existing family relationships. All applications need a follow up phone call to confirm information. Families that identified wanting to be on the waitlist need to be uploaded into school mint.
TASKED TO:

4. Back to School, BBQ BASH @ Wing Park, Saturday, August 17 from Noon to 4PM
Needs: At least 2 full time adults. One must be Spanish speaking.
Corey Dixon, Dixon_C@cityofelgin.org
Representatives: Sarah Said, Kimberly Shaw, Kerry Kelly and Trish Ortiz?
Student ambassador participation?

5. Gail Borden Hispanic Heritage Month Celebration, Saturday, October 5 from 2-4:30PM
Sarah Said, Andrea Fiebig, Additional MPAC Families

6. Salvation Army Fall Fest: October 29 at 4PM.
Sarah Said and Melanie Gibb.


UPCOMING EVENTS:

7. Salvation Army Christmas Give-Away: Saturday DEC. 21st. 9am - 3pm. Need Spanish speaking volunteers at all shifts.

8. HAE Bike Give-Away: Date?
What items do we need to bring to the event? How many volunteers do we need?


OUTLETS
  1. Table at Library $$
  2. Summit School
  3. BGCE
  4. Local Churches
  5. Laundromats
  6. Centro
  7. HAE
  8. EHN
  9. The Centre Preschool
  10. Head Start
  11. East Side Rec Centre
  12. Laotian community
  13. Testimonials--share on FB

OPEN HOUSES
    Fall: NOVEMBER 19, 6-7:30PM
  
  Winter: JANUARY 30, 6-7:30PM
  C. Lottery Administration
   

Items to prepare for lottery:
• Gail Borden space rental: Tasked to —
• Paper Application upload and parent follow up: Tasked to —
• Application verification (Ensure no duplicates, ensure existing students are not in lottery, etc...): Tasked to —
• Lottery administrators: Tasked to —

IV. Other Business
  A. Goals of the Outreach Committee
   
***What are our diversity goals?***

 

2018/2019 Student Demographics
13.9% Asian
14.4% African American
36.6% Hispanic
34.2% White
Free/Reduced: 46%
Homeless: 3%

2019/2020
13% Asian
17% African American
34% Hispanic
36% White
Free/Reduced: 42%

2020/2021 CURRENT STATS: 09/16/20
11% Asian
15% African American
26% Hispanic
38% White
2orMore 6%
American Indian: 3%
Pacific Islander: 1%

Free/Reduced: 49%

 


Neighboring School Demographics (2018/2019)
1.2% Asian
4% African American
80% Hispanic
9% White
3.2% 2 or more/Other
  B. Future Meetings
   

 
V. Closing Items
  A. Adjourn Meeting