Final

Elgin Math & Science Academy

EMSA Board of Directors Meeting

via Google HangOuts

Date and Time

Thursday April 16, 2020 at 8:00 AM CDT

Location

meet.google.com/drr-njwv-kks
Up to 250 participants
Phone Numbers
(‪US‬) ‪+1 510-939-0459‬
PIN: ‪253 678 143#‬

Agenda

      Purpose Presenter Time
I. Opening Items 8:00 AM
 
Opening Items
 
  A. Record Attendance and Guests   Doree Haight 1 m
  B. Call the Meeting to Order   Kerin Kelly 1 m
  C. Public Comment   Melanie Gibb 1 m
   
Public comment: The time for public comment will take place at the end of the meeting due to the online nature of our gathering. If anyone would like to participate, we ask that you sign-in with your first and last name, subject of your comment/question and the best way for us to contact you (if you want feedback) in the comments bar provided on screen. We welcome this and consider it seriously, but we cannot respond immediately unless the President or meeting chair decides that an immediate response is needed and can be made during public comment, s/he will refer it to the appropriate person for a brief response. Each individual will be allotted up to 2 minutes for comment.

In order to allow more public input, the Board welcomes written comments or inquiries submitted before the meeting to board@emsacharter.org.
  
  D. Approve Minutes Approve Minutes Kerin Kelly 3 m
   
Also needs approval:
3/31/20 Special Meeting to Approve Architect Fees
2/20/20 Board of Directors Meeting

 

Check to see if we approved minutes from 1/16/20.

 

  
    Approve minutes for EMSA Board of Directors Meeting on March 19, 2020  
  E. FOIA Report   Frank Bisconti 1 m
  F. Community Crew Discuss Gary Swick 5 m
II. Principal's Report 8:12 AM
 
Board
 
  A. Principal's Report FYI Lezlie Fuhr 5 m
   
Lezlie will have much to report.  We can go beyond the suggested time if we want to ask questions at this part of the meeting.
  
  B. Remote Learning Discuss Lezlie Fuhr 5 m
III. PTC Report 8:22 AM
  A. Report of Parent Teacher Crew FYI Colleen Sherman 5 m
   
Colleen can update us on what role the EPTC is playing during this challenging time.  We can go over suggested time if we have questions for Colleen.
  
IV. Governance 8:27 AM
 
Governance
 
  A. Open Meetings Act Suspension Continues FYI Kerin Kelly 1 m
   

 

  
  B. Succession Planning--Board Policy Proposals Discuss Kerin Kelly & Lezlie Fuhr 5 m
  C. Governance During Covid-19 Pandemic Discuss Kerin Kelly and Lezlie Fuhr 5 m
   
Check-in on priorities.
  
  D. Board Resolution to Amend Charter Agreement Vote Lezlie Fuhr
   
1. To increase capacity from 400
2.  To request use of other campus buildings
  
V. Finance 8:38 AM
 
Finance
 
  A. CFO Report Discuss Frank Bisconti 8 m
  B. Finance Committee Update and/or Recommendation for Debt Capacity and Instruments Discuss Frank Bisconti 2 m
   
Update on financing options.
No vote today, but we'll keep this for future meetings:  If EMSA's CFO requires Board Approval to facilitate his pursuit of debt instruments, then upon proper motion, the Board will vote on debt capacity and/or debt instrument.
  
  C. Budget 2020-21 FYI Frank Bisconti 5 m
VI. Master Plan Committee 8:53 AM
 
Master Plan Committee
 
  A. Master Plan Update Discuss Melanie Gibb 10 m
   
Mel will update and take questions from the Board on the latest campus plans, programs, and concerns. 
  
  B. Wheeler Kearns Architects and IFF FYI Melanie Gibb 1 m
   
WKArch and IFF (owner's rep) have been retained to continue to work with EMSA.
  
VII. Development 9:04 AM
 
Development
 
  A. Development Committee Update Discuss Siobhan Cottone and Brian Pinon 5 m
  B. Capital Campaign Discuss Brian Pinon 5 m
   
The Board will determine the capital campaign goal with recommendations from the Master Plan and Development Committees.
  
VIII. Academic Excellence 9:14 AM
 
Academic Excellence
 
  A. Updates FYI Lezlie Fuhr 2 m
IX. Outreach: Families and Community 9:16 AM
 
Outreach: Families and Community
 
  A. Update from the outreach committee FYI Melanie Gibb 5 m
   
Why we focus our outreach efforts on reaching FRL students and how our approach will change this year.
  
  B. General Print and Web Communications FYI Melanie Gibb 1 m
X. Principal Support and Evaluation 9:22 AM
 
Principal Support and Evaluation
 
  A. Update on Principal Support and Evaluation FYI Brian Pinon 1 m
XI. Board Goals 9:23 AM
  A. Board on Track Success Goals Discuss Kerin Kelly 5 m
   
Recruit New Board Members
Due on Jun 18

Begin Tracking Goals in BoardOnTrack
Due on Jun 18 
  
  B. Other Board Goals Discuss Lezlie Fuhr 10 m
  C. Board Assessment Results Discuss Lezlie Fuhr 3 m
XII. Other Business
XIII. Closing Items
  A. Adjourn Meeting Vote Kerin Kelly