Final

Elgin Math & Science Academy

EMSA Board of Directors Meeting

Date and Time

Thursday February 20, 2020 at 7:00 PM CST

Location

EMSA Conference Room, 1600 Dundee Ave, Elgin

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 7:00 PM
 
Opening Items
 
  A. Record Attendance and Guests   Doree Haight 1 m
  B. Call the Meeting to Order   Kerin Kelly 1 m
  C. Public Comment   Melanie Gibb 1 m
   

Public comment: The time for public comment is immediately after the meeting is called to order.  We welcome this and consider it seriously, but we cannot respond immediately unless the President or meeting chair decides that an immediate response is needed and can be made during public comment, s/he will refer it to the appropriate person for a brief response.  If you would like to address the Board during public comment, please sign-in.  Each individual will be allotted up to 2 minutes for comment.

In order to allow more public input, the Board welcomes written comments or inquiries submitted before the meeting.

  
  D. Board Member News---Retreat on 2/29, Required Board Trainings   Kerin Kelly 5 m
  E. Approve Minutes Approve Minutes Kerin Kelly 1 m
   
Approve minutes from 1/16/20
  
    Approve minutes for EMSA Board of Directors Meeting on January 16, 2020  
  F. FOIA Report   Frank Bisconti 2 m
  G. Community Crew Discuss Gary Swick 5 m
II. Principal's Report 7:16 PM
 
Board
 
  A. Principal's Report FYI Lezlie Fuhr 2 m
III. PTC Report 7:18 PM
  A. Report of Parent Teacher Crew FYI Colleen Sherman 2 m
IV. Finance 7:20 PM
 
Finance
 
  A. CFO Report Discuss Frank Bisconti 10 m
  B. Finance Committee Recommendation for Debt Capacity and Instruments Vote Adam Gray 10 m
   

If EMSA's CFO requires Board Approval to facilitate his pursuit of debt instruments, then upon proper motion, the Board will vote on debt capacity and/or debt instrument.

  
V. Master Plan Committee 7:40 PM
 
Master Plan Committee
 
  A. Master Plan Update FYI Melanie Gibb 5 m
   
Mel will update the Board on the latest campus plans, programs, and concerns. Initial pricing will be communicated by Leopardo on February 21st. A brief explanation of the A133 contract will be given.
  
  B. Wheeler Kearns Architects and IFF FYI Melanie Gibb 5 m
VI. Development 7:50 PM
 
Development
 
  A. Development Committee Discuss Brian Pinon 10 m
   
Brian will introduce EMSA's new Director of Capacity Building.  He'll provide an update on development progress and next steps.
  
  B. Capacity Builder Update FYI Brian Pinon 2 m
VII. Academic Excellence 8:02 PM
 
Academic Excellence
 
  A. Updates FYI Lezlie Fuhr 2 m
VIII. Outreach: Families and Community 8:04 PM
 
Outreach: Families and Community
 
  A. Update from the outreach commitee FYI Melanie Gibb 5 m
   

Mel will give an update on lottery and waitlist applications to date.

  
  B. General Print and Web Communications FYI Melanie Gibb 3 m
IX. Principal Support and Evaluation 8:12 PM
 
Principal Support and Evaluation
 
  A. Update on Principal Support and Evaluation FYI Brian Pinon 1 m
X. Governance 8:13 PM
 
Governance
 
  A. Policies final read FYI Lezlie Fuhr 5 m
   
Policies final read for approval
  • Waiver of Student Fees
  • Abused and Neglected Child Reporting
  • Administering Medication to Students
  • Convicted Child Sex Offender; Screening; Notification
  • Food Allergy Management Program
  • Health, Eye, and Dental Examinations; Immunizations; and Exclusion of Students
  • Student Athlete Concussion and Head Injuries
  • Suicide and Depression Awareness and Prevention
  • Communicable and Chronic Infectious Diseases
  • Green Cleaning-Low Environment Impact Cleaning
  • Hazardous Materials Training
  • Integrated Pest Management Policy
  
  B. Approval of Policies Vote Lezlie Fuhr 5 m
  C. Upcoming Board Retreat Discuss Kerin Kelly 5 m
   
The Board Retreat is Saturday, February 29, 8-12:00, at EMSA's Art Barn.  Line-up includes:
  • Finance "school"--importance of cashflow
  • Development Do's
  • Master Plan Decision Time
  • Goal Setting
Social time and a variety of refreshments are planned.
  
XI. Other Business
XII. Closing Items
  A. Adjourn Meeting Vote Kerin Kelly