Final

Elgin Math & Science Academy

EMSA Board of Directors Meeting

Date and Time

Thursday December 19, 2019 at 8:00 AM CST

Location

EMSA Conference Room, 1600 Dundee Ave, Elgin

Agenda

Section Number Topic Number Details
I. Opening Items
 
Opening Items
  A. Record Attendance and Guests
  B. Call the Meeting to Order
  C. Public Comment
   

Public comment: The time for public comment is immediately after the meeting is called to order.  We welcome this and consider it seriously, but we cannot respond immediately unless the President or meeting chair decides that an immediate response is needed and can be made during public comment, s/he will refer it to the appropriate person for a brief response.  If you would like to address the Board during public comment, please sign-in.  Each individual will be allotted up to 2 minutes for comment.

In order to allow more public input, the Board welcomes written comments or inquiries submitted before the meeting.
  D. Board Member News---Future Meeting Dates, Retreat
  E. Approve Minutes
   
Approve minutes from 10/31/19 Special Meeting
    Approve minutes for EMSA Board of Directors Meeting on November 21, 2019
  F. FOIA Report
  G. Community Crew
II. Principal's Report
 
Board
  A. Principal's Report
III. PTC Report
  A. Report of Parent Teacher Crew
IV. Finance
 
Finance
  A. CFO Report
  B. IFF and Other Funding Mechanisms
   
Update on status of funding mechanisms.  Vote: Board Resolution 1) approving IFF loan and acknowledging that the president is authorized to sign debt instruments and 2) a Secretary's Certificate acknowledging that Doree is the Secretary at EMSA.
  C. Finance Committee Recommendation for Debt Capacity and Instruments
   

If EMSA's CFO requires Board Approval to facilitate his pursuit of debt instruments, then upon proper motion, the Board will vote on debt capacity and/or debt instrument.
V. Master Plan Committee
 
Master Plan Committee
  A. Master Plan Update
   

Mel will update the Board on the latest campus plans, programs, and concerns.  We'll review options per construction budget.
  B. Wheeler Kearns Architects and IFF
   
Mark your calendars for January 7, 7 pm, for community meeting on the Master Plan!
  C. Landmarking & Historic Tax Credit, ComEd Energy Efficiency Program & Grant Opportunities
VI. Development
 
Development
  A. Development Committee
   

Members of the Development Committee, chaired by Brian Pinon, include:  Melanie Gibb, Doree Haight, Kerry Kelly, Laura Sterba, Administration.  
  B. Capacity Builder Update
VII. Academic Excellence
 
Academic Excellence
  A. Updates
VIII. Outreach: Families and Community
 
Outreach: Families and Community
  A. Update from the outreach commitee
  B. General Print and Web Communications
IX. Principal Support and Evaluation
 
Principal Support and Evaluation
  A. Update on Principal Support and Evaluation
X. Governance
 
Governance
  A. Policies second read
   
Policies first read
  • Community Use of School Facilities
  • Waiver of Student Fees
  • Abused and Neglected Child Reporting
  • Administering Medication to Students
  • Convicted Child Sex Offender; Screening; Notification
  • Food Allergy Management Program
  • Health, Eye, and Dental Examinations; Immunizations; and Exclusion of Students
  • Student Athlete Concussion and Head Injuries
  • Suicide and Depression Awareness and Prevention
  • Communicable and Chronic Infectious Diseases
  • Green Cleaning-Low Environment Impact Cleaning
  • Hazardous Materials Training
  • Integrated Pest Management Policy
XI. Other Business
  A. End of Year Gifts
XII. Closing Items
  A. Adjourn Meeting