Elgin Math & Science Academy
Outreach Committee Meeting
Date and Time
Thursday October 10, 2019 at 3:15 PM CDT
Location
EMSA Campus 1600 Dundee Ave, Elgin
Agenda
I. | Opening Items | |
Opening Items
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A. | Record Attendance and Guests | |
B. | Call the Meeting to Order | |
C. | Approve Minutes | |
II. | Outreach: Families and Community | |
Outreach: Families and Community
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A. | 2019/2020 New Student Population and Waitlist Status | |
Paper applications (approximately 80) have been filled out at outreach events.
Hopefest: 25 Project Backpack: 25 National Night Out: 4 BBQ Bash: 25 Hispanic Heritage Month/Gail Borden: 4 Online applications now available. Current total: 13 2019/2020 Waitlist: 199 |
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B. | Community Outreach | |
3. Press 4. Donors (working on wish for wonder campaign with Development). *** 5. We need to reach out with Open House Dates. What is the best avenue to get this info to our hard to reach families? |
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C. | Upcoming Events and Ideas | |
ATTENDED EVENTS
1. HopeFest @ Newlife: Saturday July 27 from 10am-2pm Needs: At least 2 full time adults. One must be Spanish speaking. Joseph and Armida Dominguez: armjoedom@wowway.com Thank You Trish Ortiz! We received approximately 30 student applications. All applications need a follow up phone call to confirm information. Families that identified wanting to be on the waitlist need to be uploaded into school mint. TASKED TO: 2. Project Backpack@ECC, Saturday, August 3 from 9a.m. to 1pm Needs: At least 3 full time adults. One must be Spanish speaking. "Agency Registration" coming soon Megan Highland, mhighland@elgin.edu Thank You Sarah Said and Kimberly Shaw! We received approximately 20 student applications and made connections with neighbor agencies. All applications need a follow up phone call to confirm information. Families that identified wanting to be on the waitlist need to be uploaded into school mint. TASKED TO: 3. National Night Out @ Spring Street, Tuesday, August 6 from 6pm to 8pm Needs: At least 2 full time adults. One must be Spanish speaking. (Do we add presence at Festival Park?) ROPE Officer Heather Farrell. Thank You Trish Ortiz and Kerry Kelly. We received approximately ___ student applications and made connections with neighbor agencies, showed local community support and built existing family relationships. All applications need a follow up phone call to confirm information. Families that identified wanting to be on the waitlist need to be uploaded into school mint. TASKED TO: 4. Back to School, BBQ BASH @ Wing Park, Saturday, August 17 from Noon to 4PM Needs: At least 2 full time adults. One must be Spanish speaking. Corey Dixon, Dixon_C@cityofelgin.org Representatives: Sarah Said, Kimberly Shaw, Kerry Kelly and Trish Ortiz? Student ambassador participation? 5. Gail Borden Hispanic Heritage Month Celebration, Saturday, October 5 from 2-4:30PM Sarah Said, Andrea Fiebig, Additional MPAC Families UPCOMING EVENTS: 6. Salvation Army Fall Fest: October 29 at 4PM. Need Spanish speaking volunteers. 7. Salvation Army Christmas Give-Away 8. HAE Bike Give-Away: Date? What items do we need to bring to the event? How many volunteers do we need? OUTLETS
OPEN HOUSES Fall: NOVEMBER 19, 6-7:30PM Winter: JANUARY 30, 6-7:30PM |
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III. | Other Business | |
A. | Goals of the Outreach Committee | |
Last Year's Student Demographics
13% Asian 17% African American 34% Hispanic 36% White Free/Reduced: Homeless: Current Demographics 8% Asian (-5) 12% African American (-5) 40% Hispanic (+6) 37% White (+1) 2% 2 or more/Other (+2) Free/Reduced: Homeless: Neighboring School Demographics 1.4% Asian 5.5% African American 80% Hispanic 7.4% White 3.2% 2 or more/Other |
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B. | Future Meetings | |
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IV. | Closing Items | |
A. | Adjourn Meeting |