Elgin Math & Science Academy
Outreach Committee Meeting
Date and Time
Thursday August 8, 2019 at 3:15 PM CDT
Location
EMSA Campus 1600 Dundee Ave, Elgin
Agenda
| I. | Opening Items | |
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Opening Items
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| A. | Record Attendance and Guests | |
| B. | Call the Meeting to Order | |
| C. | Approve Minutes | |
| Approve minutes for Outreach Committee Meeting on June 13, 2019 | ||
| II. | Outreach: Families and Community | |
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Outreach: Families and Community
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| A. | 2019/2020 New Student Population and Waitlist Status | |
| B. | Community Outreach | |
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1. Share successes with community, "State of the School" (Message from the Board)
2. Promotional materials (Fast Facts in Eng and Span) 3. Press 4. Donors |
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| C. | Upcoming Events and Ideas | |
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ATTENDED EVENTS
1. HopeFest @ Newlife: Saturday July 27 from 10am-2pm Needs: At least 2 full time adults. One must be Spanish speaking. Joseph and Armida Dominguez: armjoedom@wowway.com Thank You Trish Ortiz! We received approximately 30 student applications. All applications need a follow up phone call to confirm information. Families that identified wanting to be on the waitlist need to be uploaded into school mint. TASKED TO: 2. Project Backpack@ECC, Saturday, August 3 from 9a.m. to 1pm Needs: At least 3 full time adults. One must be Spanish speaking. "Agency Registration" coming soon Megan Highland, mhighland@elgin.edu Thank You Sarah Said and Kimberly Shaw! We received approximately 20 student applications and made connections with neighbor agencies. All applications need a follow up phone call to confirm information. Families that identified wanting to be on the waitlist need to be uploaded into school mint. TASKED TO: 3. National Night Out @ Spring Street, Tuesday, August 6 from 6pm to 8pm Needs: At least 2 full time adults. One must be Spanish speaking. (Do we add presence at Festival Park?) ROPE Officer Heather Farrell. Thank You Trish Ortiz and Kerry Kelly. We received approximately ___ student applications and made connections with neighbor agencies, showed local community support and built existing family relationships. All applications need a follow up phone call to confirm information. Families that identified wanting to be on the waitlist need to be uploaded into school mint. TASKED TO: UPCOMING: 4. Back to School, BBQ BASH @ Wing Park, Saturday, August 17 from Noon to 4PM Needs: At least 2 full time adults. One must be Spanish speaking. Corey Dixon, Dixon_C@cityofelgin.org Representatives: Sarah Said, Kimberly Shaw, Kerry Kelly and Trish Ortiz? Student ambassador participation? 5. Salvation Army Fall Fest 6. Salvation Army Christmas Give-Away 7. HAE Bike Give-Away OUTLETS
DETERMINE OPEN HOUSES Fall: Winter: |
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| III. | Other Business | |
| A. | Goals of the Outreach Committee | |
| B. | Future Meetings | |
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September 12
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| IV. | Closing Items | |
| A. | Adjourn Meeting | |