Sarah Thurlow-San Jose Prep

Lyndsey Renaud-San Jose Primary

Dr. Martin Carter- San Jose Early College at Cecil

Background:
Bold City Education, Inc. has received an audit engagement letter dated April 6, 2026, from HLB Gravier, LLP to conduct the annual financial audit for the fiscal year ending June 30, 2026. The audit will include all charter schools under the organization, including San Jose Prep and San Jose Primary, and will be conducted in accordance with generally accepted auditing standards (GAAS) and Government Auditing Standards.

Fiscal Impact:
Audit fees are outlined in the engagement letter, including:

• San Jose Prep: $19,000
• San Jose Primary: $11,300

Recommendation:
Administration recommends approval of the audit engagement letter with HLB Gravier, LLP.

Proposed Board Action:
Approve the Audit Engagement Letter for FY 2025–2026 and authorize the Chief Executive Officer to execute the agreement.

The 2023 Florida Legislature passed, and Governor Ron DeSantis signed into law, House Bill (HB) 5101. This bill amends the MHAA found in section (s.) 1011.62(13), Florida Statutes (F.S.), so that the allocation funds school-based mental health assistance programs established under s. 1006.041, F.S. 

Section 1006.041, F.S., was created by HB 5101. It requires each school district to implement a school based mental health assistance program that includes training to detect and respond to mental health issues. The school district must develop a plan that is approved by the district school board. The plan must be focused on a multi-tiered system of supports that includes: 

• Direct employment of school-based mental health services providers; 

• Contracts or interagency agreements with local community behavioral health providers or Community Action Team services; and • Policies and procedures for timelines for services, parental/household notification, at-risk students, early identification, de-escalation, and requirements for contacting mental health professionals. 

School district plans must include all district schools, including charter schools, unless a charter school elects to submit a plan independently from the school district. 

Board Resolution

OF BOLD CITY EDUCATION F/K/A RIVER CITY EDUCATION ORGANIZATION, INC. SOLE MEMBER OF SAN JOSE SCHOOLS SUPPORT, LLC AUTHORIZING DISSOLUTION OF SAN JOSE SCHOOLS SUPPORT, LLC

WHEREAS, Bold City Education, Inc., a Florida not-for-profit corporation, operates San Jose Preparatory pursuant to a charter granted by The School Board of Duval County, Florida; and

WHEREAS, The School Board of Duval County, Florida has presented a Florida Standard Charter Renewal Contract for the continued operation of San Jose Preparatory; and

WHEREAS, said Charter Renewal Contract establishes the terms and conditions under which the school will operate for a five (5) year term beginning July 1, 2026 and ending June 30, 2031 ; and

WHEREAS, the Governing Board has reviewed the terms of the Charter Renewal Contract and finds that entering into said contract is in the best interest of the school, its students, and the community served;

NOW, THEREFORE, BE IT RESOLVED THAT:

1. Approval of Charter Contract
   The Governing Board of Bold City Education, Inc. hereby approves the Charter Renewal Contract between Bold City Education, Inc. and The School Board of Duval County, Florida for the operation of San Jose Preparatory.
2. Authorization to Execute
   The Chair of the Governing Board, or their designee, is hereby authorized and directed to execute the Charter Renewal Contract and any related documents necessary to effectuate this approval.
3. Implementation
   The Board directs school leadership to take all necessary actions to ensure compliance with the terms and conditions of the Charter Renewal Contract.
4. Effective Date
   This Resolution shall take effect immediately upon its adoption.

Public Comments Submitted Have Been Added.  

**Regarding the Disposition and Relocation of Furniture, Fixtures, and Equipment

from San Jose Early College at Cecil’s Charter School**

WHEREAS, the Board of Directors of San Jose Early College at Cecil’s Charter School recognizes that the charter agreement for San Jose Early College at Cecil’s Charter School may be terminated or cancelled; and

WHEREAS, the organization has invested in furniture, fixtures, and equipment (“FFE”) to support instructional programming, student services, and career and technical education; and

WHEREAS, it is in the best interest of the organization and its students to preserve and efficiently utilize these assets across its remaining campuses;

NOW, THEREFORE, BE IT RESOLVED that in the event the contract for San Jose Early College at Cecil’s Charter School is cancelled or terminated for any reason, all furniture, fixtures, and equipment located at that site shall be inventoried, secured, and relocated for continued educational use at other organizational campuses, including but not limited to San Jose Prep and San Jose Primary.

BE IT FURTHER RESOLVED that such assets shall include, but are not limited to:

• Promethean Boards and related interactive display systems
• Desktop and laptop computers
• Student and staff desks and tables
• Makerspace and instructional equipment, including flight simulators, 3D printers, and CNC-related tools
• Maple work tables and instructional surfaces
• Projectors and projection systems
• Fire safety cabinets and related instructional or lab storage equipment
• Any other applicable instructional or operational furniture, fixtures, and equipment located at the campus

BE IT FURTHER RESOLVED that the Chief Executive Officer or his/her designee is hereby authorized and directed to oversee the inventory, removal, transportation, and reassignment of said assets, ensuring proper documentation and accountability in accordance with applicable policies and accounting standards.

BE IT FURTHER RESOLVED that all actions taken consistent with this resolution prior to its adoption are hereby ratified, confirmed, and approved.

ADOPTED this ____ day of _________, 20.

WHEREAS, the Board of Directors of San Jose Early College at Cecil’s Charter School (the “School”) recognizes the importance of maintaining proper oversight, accountability, and compliance in the event of any termination or cancellation of the School’s operating contract; and

WHEREAS, the Board seeks to ensure an orderly and transparent transition of operations, including financial, asset, and record reconciliation, should such contract termination occur;

NOW, THEREFORE, BE IT RESOLVED that in the event the operating contract for San Jose Early College at Cecil’s Charter School is cancelled, terminated, or otherwise discontinued for any reason:

1. Audit Requirement
   A full independent financial and operational audit of the School shall be initiated and completed within thirty (30) days following the cessation of all School operations.
2. Scope of Audit
   The audit shall include, at a minimum, a review of financial records, fixed assets, inventory (including but not limited to furniture, fixtures, and equipment), grant expenditures, contractual obligations, and any other records necessary to ensure full accountability and compliance.
3. Custody of Records and Assets
   All financial records, student records, and physical assets shall be secured and made available to the appointed auditor and the Board or its designee(s) as required.
4. Reporting
   The results of the audit shall be presented to the Board of Directors and any applicable authorizing or regulatory agencies promptly upon completion.
5. Authority
   The Board Chair, Chief Executive Officer, or their designee is authorized to take all necessary actions to engage an independent auditor and ensure compliance with this resolution.

ADOPTED this ___ day of _______, 20, by the Board of Directors of San Jose Early College at Cecil’s Charter School.

WHEREAS, the Board of Directors of Bold City Education, Inc. recognizes the importance of maintaining compliance with all federal tax laws and regulations, including those related to payroll taxes; and

WHEREAS, the organization may from time to time need to communicate directly with the Internal Revenue Service (IRS) regarding payroll tax matters, filings, notices, and related information; and

WHEREAS, it is in the best interest of the organization to designate authorized representatives to communicate with the IRS on its behalf;

NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors hereby authorizes Ryan Rewey, Chief Executive Officer, and Samantha Flynn, Director of Human Resources, to act as authorized representatives of Bold City Education, Inc. for the purpose of communicating with the Internal Revenue Service regarding payroll taxes and any related IRS matters;

BE IT FURTHER RESOLVED, that this authorization includes, but is not limited to, the ability to:

• Speak directly with IRS representatives;
• Receive and discuss confidential tax information;
• Respond to IRS inquiries and notices; and
• Provide information necessary to resolve payroll tax matters on behalf of the organization;

BE IT FURTHER RESOLVED, that this authorization shall remain in effect until revoked or modified by subsequent action of the Board of Directors.