Clarksville Charter School
Minutes
Regular Scheduled Board Meeting
Date and Time
Thursday March 25, 2021 at 6:30 PM
The mission of Clarksville Charter School is to develop the individual gifts of students in El Dorado County and adjacent counties to become critical thinkers, responsible citizens and innovative leaders prepared for academic and real-life achievement in the 21st Century. The mission will be accomplished through quality, personalized, standards-based education which could include online coursework, offline textbook work, project-based learning, and unique hands‐on and experiential learning experiences facilitated in partnership with students, parents, staff, and community.
Directors Present
Emily Allen (remote), Kathleen Burwell-Callero (remote), Kelley Laliberte (remote), Keri Dalebout (remote), Lisa Jobe (remote)
Directors Absent
None
Guests Present
Darcy Belleza (remote), Jenell Sherman (remote), Kathy Fagundo (remote)
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
Emily Allen called a meeting of the board of directors of Clarksville Charter School to order on Thursday Mar 25, 2021 at 6:33 PM.
C.
Approval of the Agenda (p. 1-3)
Kathleen Burwell-Callero made a motion to approve the agenda.
Lisa Jobe seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Keri Dalebout |
Aye
|
| Lisa Jobe |
Aye
|
| Kelley Laliberte |
Aye
|
| Kathleen Burwell-Callero |
Aye
|
| Emily Allen |
Aye
|
D.
Public Comments
No public comments.
E.
Approve Minutes (p. 4-11)
Lisa Jobe made a motion to approve the minutes from Regular Scheduled Board Meeting on 02-25-21.
Kelley Laliberte seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lisa Jobe |
Aye
|
| Keri Dalebout |
Aye
|
| Kelley Laliberte |
Aye
|
| Emily Allen |
Aye
|
| Kathleen Burwell-Callero |
Aye
|
F.
Approve Minutes (p. 12-16)
Lisa Jobe made a motion to approve the minutes from Special Board Meeting on 03-10-21.
Kathleen Burwell-Callero seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Kathleen Burwell-Callero |
Aye
|
| Keri Dalebout |
Aye
|
| Lisa Jobe |
Aye
|
| Emily Allen |
Aye
|
| Kelley Laliberte |
Aye
|
G.
Closed Session
Lisa Jobe made a motion to move to closed session at 6:37pm.
Keri Dalebout seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Emily Allen |
Aye
|
| Kathleen Burwell-Callero |
Aye
|
| Keri Dalebout |
Aye
|
| Kelley Laliberte |
Aye
|
| Lisa Jobe |
Aye
|
H.
Announcement of Any Action Take in Closed Session
Keri Dalebout made a motion to authorize Jenell Sherman to continue to work with Young, Minney & Corr on the current litigation in closed session.
Lisa Jobe seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Emily Allen |
Aye
|
| Kelley Laliberte |
Aye
|
| Kathleen Burwell-Callero |
Aye
|
| Keri Dalebout |
Aye
|
| Lisa Jobe |
Aye
|
Lisa Jobe made a motion to return to open session at 7:18pm.
Kelley Laliberte seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Kelley Laliberte |
Aye
|
| Lisa Jobe |
Aye
|
| Keri Dalebout |
Aye
|
| Emily Allen |
Aye
|
| Kathleen Burwell-Callero |
Aye
|
I.
Executive Director's Report (p. 17-32)
Jenell Sherman presented the Executive Director's report.
II. Finance
A.
February Financials (p. 33-55)
Keri Dalebout made a motion to approve the February Financials as presented.
Lisa Jobe seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Kathleen Burwell-Callero |
Aye
|
| Keri Dalebout |
Aye
|
| Emily Allen |
Aye
|
| Lisa Jobe |
Aye
|
| Kelley Laliberte |
Aye
|
B.
Budget Considerations (p. 56-58)
Keri Dalebout made a motion to not release any rollover funds based on the budget considerations with the understanding that there should always be a process for families to request items above their planning amounts.
Kelley Laliberte seconded the motion.
Darlington Ahaiwe shared with the board that releasing the rollover funds would result in a negative fund balance for the year. Jenell Sherman shared with the board that they have looked at creative options for handling the issue. They looked at the impact on releasing a limited amount of funds. Another option is creating a system with a survey for a family to request access to funds.
| Roll Call | |
|---|---|
| Keri Dalebout |
Aye
|
| Lisa Jobe |
Aye
|
| Kathleen Burwell-Callero |
Aye
|
| Kelley Laliberte |
Aye
|
| Emily Allen |
Aye
|
C.
Budget Meeting - Report Out
Emily Allen reported that she has been attending weekly budget meetings. Discussions include rollover funds, growth numbers, and student fund amounts. Emily noted that some of the coding of items may need to be adjusted. Emily feels confident in the work that has gone into the budget and that the 2021-2022 budget is solid.
D.
Growth Projections 2021-2022 (p. 59-60)
Lisa Jobe made a motion to approve the Growth Projections for 2021-2022.
Kathleen Burwell-Callero seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lisa Jobe |
Aye
|
| Keri Dalebout |
Aye
|
| Kathleen Burwell-Callero |
Aye
|
| Emily Allen |
Aye
|
| Kelley Laliberte |
Aye
|
E.
Discussion and Potential Action on the 2019-2020 Audit Report (p. 61)
The board chose to table the discussion of the audit report and will schedule a special board meeting to discuss.
III. Academic Excellence
A.
Local Control and Accountability Plan (LCAP) & Timeline (p. 62-74)
Darcy Belleza presented information on the Local Control and Accountability Plan (LCAP) & Timeline
IV. Operations
A.
School Pathways Bids (p. 75-77)
Keri Dalebout made a motion to approve the School Pathways bid for 2021-2022.
Kelley Laliberte seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lisa Jobe |
Aye
|
| Kathleen Burwell-Callero |
Aye
|
| Emily Allen |
Aye
|
| Keri Dalebout |
Aye
|
| Kelley Laliberte |
Aye
|
V. Closing Items
A.
Board of Director's Comments & Requests
Lisa Jobe mentioned that the slide templates for the Executive Director's Report and LCAP slides are very attractive and would like to know where to find the templates.
The Board expressed their appreciation for the amazing people working on all the great programs.
Emily Allen let the Board know that they will be doing the Executive Director evaluation. Emily requests that the document for evaluation be sent out to the board members. Each member will fill out the document and the board will go over the documents together at the next board meeting..
Emily Allen would like all the board members to complete their Governance Academy training by the May Board Meeting.
B.
Announcement of Next Regular Scheduled Board Meeting
The next regularly scheduled board meeting is April 29, 2021 at 6:30 pm.
C.
Adjourn Meeting
Kathleen Burwell-Callero made a motion to adjourn the meeting at 9:19pm.
Lisa Jobe seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Kathleen Burwell-Callero |
Aye
|
| Emily Allen |
Aye
|
| Lisa Jobe |
Aye
|
| Keri Dalebout |
Aye
|
| Kelley Laliberte |
Aye
|
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 9:19 PM.
Respectfully Submitted,
Kathleen Burwell-Callero