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Boston Preparatory Charter Public School

SY26 Governance Committee Meeting #3

Published on January 22, 2026 at 2:55 PM EST

Date and Time

Monday January 26, 2026 at 11:00 AM EST

Location

https://bostonprep-org.zoom.us/j/7171526696 

The public is welcome to attend any meeting of Boston Prep’s Board of Trustees or its subcommittees. If communication assistance or any other accommodations are needed to ensure equal participation, please contact Lily Jewell at ljewell@bostonprep.org at least two (2) business days prior to the meeting.  Any changes in the agenda will be posted on Boston Prep's website and will be electronically filed with the secretary of state at least forty-eight (48) hours in advance of the meeting.

 

Boston Prep does not discriminate on the basis of race or color, religion, sex, sexual orientation, gender identity or expression, disability, age, country of ancestral origin, or veteran status in administration of its admissions or educational policies, curricular programs, other school-administered programs, or in its hiring and employment practices in accordance with applicable Federal and Massachusetts laws and regulations

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 11:00 AM
  A. Record Attendance   Sarah James 1 m
  B. Call the Meeting to Order   Sarah James 1 m
  C. Approve Minutes Approve Minutes Sarah James 1 m
    Approve minutes for SY26 January Additional Governance Meeting on January 21, 2026  
II. Board Planning 11:03 AM
  A. New Trustee Recruitment Discuss Sarah James 4 m
   

Purpose: Review and advance proposed trustee candidate(s).

Materials: Candidate profile(s), interview summary.

Action: Vote to recommend candidate(s) to the full Board.

  
  B. Vote to Recommend Trustees Vote Sarah James 1 m
III. Governance 11:08 AM
  A. Trustee Onboarding System Approval Vote Lily Jewell 5 m
   

Purpose: Ensure consistent, high-quality onboarding for new trustees.

Materials: Draft Trustee Onboarding Checklist.

Action: Vote to approve onboarding checklist.

  
  B. Trustee Roles & Responsibilities Update Vote Sarah James 5 m
   

Purpose: Clarify expectations and reinforce strong governance norms.

Materials: Revised Trustee Roles & Responsibilities document.

Action: Vote to approve updated roles and responsibilities

  
  C. Previewing 2.6 Board Meeting Agenda FYI Sarah James 8 m
   

Purpose: Lock agenda flow, time allocations, and decision items

Confirm:

  • Required votes vs. discussion items
  • Presenters/owners per agenda item
  • Pre-read expectations and deadlines

Output: final Board agenda ready for BoardOnTrack upload

  
  D. Preview Board Retreat Agenda & Desired Outcomes Discuss Sarah James 20 m
   

Purpose: Align on retreat objectives, themes, and draft run-of-show

Confirm:

  • Primary outcomes (e.g., strategic alignment, board development, priorities)
  • Proposed agenda blocks + timing
  • Any pre-work required from trustees

Output: refined retreat agenda direction + next iteration owner

  
  E. Preview DESE Visit FYI Meekerley Sanon/Sarah James/Lily Jewell 10 m
   

Purpose: Ensure Governance is aligned on visit priorities, trustee roles, and visit pre-work. 

Action:  Decide on Board representatives for DESE Focus Group

 

  
IV. Closing Items 11:56 AM
  A. Adjourn Meeting Vote Sarah James 1 m