Smith - Our food service application prepared by Steven Huff was approved by the state, and it is now open for bids. On May 19th we will have an open house as part of the bid process. We posted a public notice in the Tulsa World last Thursday, May 8th. I also emailed the proposal opportunity to 5 specific vendors. So far, we have 4 vendors reach out about the proposal. Only one has declined, but it is possible for more people to show interest at the open house.   On June 19, 2025, we will open the bids. There is a scoring rubric so that we can make decisions quickly, and be in the position to make a decision to approve a contract with one of the vendors. Therefore, we plan to hold a special meeting in July to approve the food service contract. I have a proposal for both groundskeeping and custodial services I will present later on the agenda.  We had a meeting with TPS leadership that Dr. Emily Mortimer, Mickey Peercy, Cricket Moore, Cathy Denton and Daniel Sharples attended.  It was really positive and TPS was very responsive. TPS made inquiries about our desire to purchase the TPS buildings currently occupied by charter schools, and it is my understanding that they would like to work through this process next year and perhaps have a sale completed by this time next year. There is a lot of work on both sides as we begin working toward this decision.  The conversation is very early and in the exploration phase. Level Field is a company that works with charter schools nationwide to help them purchase facilities, and they are now contracted with the OPSRC to be engaged in this process. If there is a purchase next year, the school itself cannot purchase the building. However, the schools' foundation can.  Over the last last few weeks we have been working to renew the work of our foundation and bring new excitement to it by inviting another 4 or 5 people to consider joining. Daniel Sharples is also working to relaunch our PTA. I did complete the Indian education grant and, if approved, would provide funds for 43 Native American students at TSAS totaling a little over $10,000.00. We will find out sometime this summer if we will receive those funds. Our history teacher, John Turner, will head that program. I was able to finalize the retainer with the attorney, and it is $250.00 per hour.  That contract has been signed for the duration of this year. With discussions for the next year to follow.  

Hahn - State and WIDA testing are complete for the year. Our testing scores are always high enough to meet benchmarks.  Testing is necessary but complicated and our school scores are at or just below magnet school, yet higher than TPS. We were able to test all of our students this year, which is a good thing as it aids in the scoring.  The biggest issue with standardized testing is that they are really slow at reporting data.  Commencements for Middle and High School are approaching.  High school commencement will be held at Will Rogers High.  At the beginning of the year, we hold Senior Sunrise, which is breakfast and a goal-setting ceremony, and on the last day of school we will hold Senior Sunset, which consists of a BBQ, slip & slide, and a review of the goals they have set.  We are also gearing up for our end-of-year trips as well, and you are all welcome to attend if you would like. We are currently fully staffed and there are over 100 applications on file for multiple positions. A Summer Symposium is also getting underway. We will take an intense look at literacy in the areas of how to diagnose literacy and how to improve it.  We will also look at how teachers are experiencing literacy loss in the classroom and how parents are experiencing it as well. It is 100% grant-funded; 80% from OSDE and 20% from the 918 Fund.  We are also planning a curriculum for next year. Mainly looking at what needs to stay the same or change with respect to our classes, graduation plans and student progress to make sure we are setting students up for success. A lot of that has to do with observation. I was able to meet my observation goals, which were to see each of the teachers 5 times.

No Faculty Council Report 

Smith - We started this year at the end of June 30, 2024, with a budget of -$162,000.00. The current projected budget is $297,000.00.  The budget is still very tight, and we are watching our spending, but we are in an upward direction. During this process we have learned to look for missing numbers and have identified items that were not included, but have since been corrected. Moving some of the Redbud funds over and not spending the school resource officer funding has helped. The budgeted carryover is $38,0000.00, but our actuals project a $393,000.00 carryover. We know the final number will be somewhere in between those numbers. We are hoping our carryover will be more than $38,000.00, and we are projecting that it will. Most of it is due to moving some of the RedBud funding.  We just learned this week that the practice of paying the lease out of those RedBud funds is now being legally contested, and we may have to do some things differently, like coding other building expenses instead of the lease, such as utilities. All of this is unclear as we are still waiting for guidance from OSDE and the OPSRC. 

Motion to approve Activity Fund purchase orders has been tabled for the next board meeting.