Youth Policy Institute Charter Schools (YPICS)
Minutes
Regular Board Meeting
Date and Time
Monday August 31, 2020 at 6:00 PM
Location
Virtual Meeting held via Zoom.
Meeting ID: 955 5917 1383
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Meeting ID: 955 5917 1383
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+1 669 219 2599 US (San Jose)
Meeting ID: 955 5917 1383
You may join the meeting via your computer and/or phone.
Trustees Present
C. Lopez (remote), D. Cho (remote), M. Green (remote), W. Njboke (remote)
Trustees Absent
M. Keipp, S. Mendoza
Guests Present
D. Gamez (remote), I. Castillo (remote), R. Duenas (remote), R. Quon (remote), Y. King-Berg (remote), Y. Zubia (remote)
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
C. Lopez called a meeting of the board of trustees of Youth Policy Institute Charter Schools (YPICS) to order on Monday Aug 31, 2020 at 6:10 PM.
C.
Additions/Corrections to Agenda
M. Green made a motion to move agenda action item F (meal program) to an informational item and action items E (homeless education policies), H (parent involvement/ code of conduct), and J (final YPICS rosters) to the consent calendar.
D. Cho seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| M. Green |
Aye
|
| M. Keipp |
Absent
|
| W. Njboke |
Aye
|
| D. Cho |
Aye
|
| S. Mendoza |
Absent
|
| C. Lopez |
Aye
|
D.
Approval of August 14, 2020 Board Meeting Minutes
C. Lopez made a motion to approve the minutes from Regular Board Meeting on 08-14-20.
M. Green seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| M. Green |
Aye
|
| W. Njboke |
Aye
|
| C. Lopez |
Aye
|
| S. Mendoza |
Absent
|
| D. Cho |
Aye
|
| M. Keipp |
Absent
|
II. Communications
A.
Presentations from the Public
There were no communications from the Public.
B.
Modified Meeting Procedures During COVID-19 Pandemic
III. Items Scheduled For Information
A.
Executive Director's Report
The ED report is from the previous month and a new report will be given at the next board meeting.
B.
School Food Authority Meal Program Change in Offering Parameters
This item was moved from an action item to an information item as an update from the School Food Authority was announced after the agenda posted.
Schools can now apply for a waiver until December 31, 2020 to be able to provide students and the community with free meals. Originally, the action item would have addressed the need for guidance from the Board on changing to a percentage school, allowing YPICS to charge families for their students who do not qualify for free meals as budgets can no longer sustain the lost in revenue. This change will need to be considered in the future.
Schools can now apply for a waiver until December 31, 2020 to be able to provide students and the community with free meals. Originally, the action item would have addressed the need for guidance from the Board on changing to a percentage school, allowing YPICS to charge families for their students who do not qualify for free meals as budgets can no longer sustain the lost in revenue. This change will need to be considered in the future.
IV. Consent Agenda Items
A.
Background
B.
Consent Items
Action Items E, H, and J were moved from Action to Consent.
E. Homeless Education Policies for BCCS, MORCS, and BCCHS
H. Parent Involvement and Code of Conduct
J. YPICS Final Rosters
E. Homeless Education Policies for BCCS, MORCS, and BCCHS
H. Parent Involvement and Code of Conduct
J. YPICS Final Rosters
M. Green made a motion to approve the consent agenda items.
D. Cho seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Mendoza |
Absent
|
| M. Green |
Aye
|
| D. Cho |
Aye
|
| C. Lopez |
Aye
|
| W. Njboke |
Aye
|
| M. Keipp |
Absent
|
V. Items Scheduled For Action
A.
YPICS June 2020 Financials
C. Lopez made a motion to approve the YPICS June 2020 financials and check registers as submitted.
M. Green seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| M. Green |
Aye
|
| D. Cho |
Aye
|
| S. Mendoza |
Absent
|
| C. Lopez |
Aye
|
| M. Keipp |
Absent
|
| W. Njboke |
Aye
|
B.
YPICS FY19-20 Unaudited Actuals
C. Lopez made a motion to approve the YPICS FY19-20 unaudited actuals.
W. Njboke seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| C. Lopez |
Aye
|
| W. Njboke |
Aye
|
| D. Cho |
Aye
|
| M. Keipp |
Absent
|
| M. Green |
Aye
|
| S. Mendoza |
Absent
|
C.
YPICS FY 19-20 Spring Consolidated Application
C. Lopez made a motion to approve the submission of the YPICS FY19-20 Spring Consolidated Application.
W. Njboke seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| W. Njboke |
Aye
|
| M. Keipp |
Absent
|
| S. Mendoza |
Absent
|
| C. Lopez |
Aye
|
| M. Green |
Aye
|
| D. Cho |
Aye
|
D.
J-13A Forms for BCCS and BCCHS
C. Lopez made a motion to approve submitting applications to request allowance for attendance due to the wildfires that prompted school closures(J-13 forms) for Bert Corona Charter School and Bert Corona Charter High School.
W. Njboke seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| M. Green |
Aye
|
| W. Njboke |
Aye
|
| M. Keipp |
Absent
|
| S. Mendoza |
Absent
|
| D. Cho |
Aye
|
| C. Lopez |
Aye
|
E.
YPICS Homeless Education Policy 20-21 for BCCS, BCCHS, and MORCS
This item was moved to the consent calendar.
F.
School Food Authority Meal Program Change in Offering Parameters
This item was moved to the informational section.
G.
YPICS FY20-21 CCU and Home Depot Credit Card Changes
C. Lopez made a motion to approve the proposed changes to the CCU and Home Depot credit cards.
W. Njboke seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| S. Mendoza |
Absent
|
| W. Njboke |
Aye
|
| M. Keipp |
Absent
|
| C. Lopez |
Aye
|
| M. Green |
Aye
|
| D. Cho |
Aye
|
H.
YPICS FY20-21 Parent Involvement and Code of Conduct Policies
This item was moved to the consent agenda.
I.
Authority to Pay GEAR UP Invoices
C. Lopez made a motion to approve GEAR UP payments over the spending authority of the Executive Director.
M. Green seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| M. Keipp |
Absent
|
| C. Lopez |
Aye
|
| W. Njboke |
Aye
|
| D. Cho |
Aye
|
| S. Mendoza |
Absent
|
| M. Green |
Aye
|
J.
Final YPICS FY20-21 Rosters
This item was moved to the consent agenda.
VI. Announcements
A.
Closing Announcements
On September 14, 2020 there will be a public hearing to discuss the schools' learning continuity and attendance plans and the September 21, 2020 board meeting will be rescheduled for September 28, 2020.
VII. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:20 PM.
Respectfully Submitted,
Y. Zubia