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Youth Policy Institute Charter Schools (YPICS)

Minutes

Special Board Meeting

Date and Time

Monday May 11, 2020 at 6:00 PM

Location

Meeting ID: 989 0304 9550
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Trustees Present

C. Lopez (remote), D. Cho (remote), M. Green (remote), M. Keipp (remote), W. Njboke (remote)

Trustees Absent

S. Mendoza

Guests Present

D. Gamez (remote), Edwin Cruz, I. Castillo (remote), R. Duenas (remote), R. Quon (remote), Rommel Ruiz, Y. King-Berg (remote), Y. Zubia (remote)

I. Opening Items

A.

Record Attendance and Guests

B.

Call the Meeting to Order

M. Keipp called a meeting of the board of trustees of Youth Policy Institute Charter Schools (YPICS) to order on Monday May 11, 2020 at 6:10 PM.

C.

Flag Salute

D.

Additions/Corrections to Agenda

Section III, item A, medical insurance review,  will be presented by Ruben Duenas instead of Yvette King-Berg. 

E.

Previous April 27, 2020 Minutes

II. Communications

A.

Presentations from the Public

There were no presentations from the Public. 

B.

Modified Meeting Procedures During COVID-19 Pandemic

III. Items Scheduled For Information

A.

Medical Insurance Review

YPICS has chosen to change Kaiser plans from a HMO High $10 to HMO High $20.  The cost of keeping the current plan would have been about 3.43%  increase or $28,000.  Because YPICS has chosen a plan with a few higher co-pays, YPICS will be offsetting those higher co-pays with an employer paid Aflac plan called BenExtend - an effort to keep the change impact at a minimal with still decreasing costs for YPICS.  BenExtend will pay employees directly for medical visits involving accidents, hopitalization, and critical illnesses which may result in getting paid more than what the co-pays cost. The total increase in benefits for the FY 20-21 will be 0.74% or roughly $6,100. 
 
The Board has requested the benefits work-up with exact figures and the plan summary of benefits. 

B.

Paycheck Protection Program

YPICS is now in receipt of the funds and a Board Resolution will be presented now that the funds have been issued. 

C.

Committee/ Council Reports

There were no committee reports.

D.

Board Committee Reports

There were no board reports. 

E.

Bert Corona Executive Administrator Report

The report will be part of the next regular board meeting. 

F.

Monsenor Oscar Romero Executive Administrator Report

The report will be part of the next regular board meeting. 

G.

Bert Corona Charter High School Executive Administrator Report

The report will be part of the next regular board meeting. 

H.

Executive Director's Report

The report will be part of the next regular board meeting. 

IV. Items Scheduled For Action

A.

Board Resolution #2020-04

C. Lopez made a motion to approve Board Resolution #2020-04 giving the Executive Director authority to reopen the schools when clear to do so following LACOE, CDE, CDC and state guidelines.
W. Njboke seconded the motion.
The Executive Director will clearly communicate to the Board when this will happen. 
The board VOTED to approve the motion.
Roll Call
W. Njboke
Aye
D. Cho
Aye
C. Lopez
Aye
M. Keipp
Aye
S. Mendoza
Absent
M. Green
Aye

B.

Budget Reductions for FY 2020-21

The Board expressed their concerns about making a decision on budget reductions without a budget being presented for review and have asked for a budget to be provided to the Board no later than May 22, 2020. 
C. Lopez made a motion to approve the proposed budget reductions for FY 2020-21 with a caveat of the next year's decision only being made in the context of the provided budget.
W. Njboke seconded the motion.
The board VOTED to approve the motion.
Roll Call
C. Lopez
Aye
W. Njboke
Aye
M. Keipp
Aye
S. Mendoza
Absent
D. Cho
Aye
M. Green
Aye

C.

Reduction in Force Policy

Board Chair, Mary Keipp has directed YPICS to provide school budgets by May 1st of each year. If reductions are to be considered, it will be in the context of the budget. 
D. Cho made a motion to approve the Reduction in Force Policy.
M. Green seconded the motion.
The board VOTED to approve the motion.
Roll Call
S. Mendoza
Absent
C. Lopez
Aye
W. Njboke
Aye
M. Green
Aye
M. Keipp
Aye
D. Cho
Aye

V. Announcements

A.

Closing Announcements

The next board meeting is Tuesday, May 26, 2020 at 6:00pm via Zoom. 

VI. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:50 PM.

Respectfully Submitted,
Y. Zubia