Shining Rock Classical Academy
Minutes
SRCA Regular Board Meeting
Date and Time
Wednesday September 25, 2024 at 6:30 PM
Location
2150 Russ Ave, Waynesville NC 28786
Directors Present
A. Adeleke (remote), A. Weimar, A. Wilkins, B. Mullinix, J. Schleifer (remote), L. Davis (remote), S. Messer
Directors Absent
None
Ex Officio Members Present
J. Morgan
Non Voting Members Present
J. Morgan
Guests Present
C. White, Josh Simms, K. White, Mr. White, S. Jenkins, T. Inman, Travis Gresham
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
SRCA Mission Statement and Pledge of Allegiance
D.
Approve minutes
II. Presentation of potential board member
A.
Robert Gevjan
III. Old Business
A.
Policies for approval
B.
Retirement portal
August meeting, the board voted to approve moving forward with the new retirement portal for faculty and staff. Update on status.
60-90 day turn around on the update. In progress.
C.
Communication policies (handbook) – SportsYou and ProCare - Addendum update
- Board suggested an update to the faculty handbook 8.28
Board recommends - an addendum to the handbook -faculty must submit a request for administrative overview and approval of additional applications.
J. Morgan handbook will be updated. (updated on 9/25/24 following meeting)
Parent Square is the primary mode of communication between the school and parents.
D.
Sports Fundraising Update
Will continue to use SportsYou for fall sports. P Morgan has joined group. Trial of this.
Continue to develop a fundraising policy
IV. Head of School Report
A.
Academic Review 2024
Academic Test Summary 2024.pdf J Morgan reviewed report with board.
A Weimar- what are we doing to remediate math scores?
-Inman, White, Morgan - tutoring on virtual school, proctor in room, IXL, peer tutoring.
A Wilkins - are we requiring tutoring
Inman- not required but encouraged
SRCA has a 23% EC population
V. Financial Updates
A.
August report
SRCA August Finance Report 2024.pdf
Morgan - review of August report
ADM- budgeted 650
Actual - 614
Infinite campus issues - cannot bill for ADMs - we have cash reserve
VI. SBG update
A.
SBG Update
Final Proposal for Board Meeting--SBG.pdf
K White presents.
4 year timeline for implementation with pilot year 2026-27 for core subjects.
Weimar- do you have buy in from teachers?
K. W - yes, they. want training and support, and time to do it effectively.
Weimar - Estimated cost for training? K.White - Not yet.
T. Gresham - We have Title 1 funding for PD -we could cover this.
A Wilkins - Is there a school in our area that has done this?
-Jenkins- yes we have a contact in another district.
B. Mullinix- What are the challenges?
K White - Explaining to parents how to interpret and the benefits (suggestion info nights, 1:1 meetings with report cards).
Refer to May meeting notes for SBG presentation.
Academic Committee - SBG subcommittee seeking approval of initial timeline to proceed with professional development to prepare for SBG implementation.
VII. NEST
A.
NEST updates
NEST report -September
- Restocked HS girls & boys bathrooms with hygiene products (the products were left in the office for allocation)
- Lending libraries
- HS wants a lending library
- As of Sep 12, NEST was ordering a bookshelf and asked for a book wishlist
- K-8 campus already has 2 lending libraries and 1 more is on the way as of Sep 12 and we planned to have it installed after the book fair
- Book donations are welcome
- Book fair (Sep 16-20)
- Number of volunteers exceeded expectations (in a good way!)
- Total funds raised: $10,600 of which NEST receives 25% ($2,650) plus 1 point per $5 in scholastic dollars (2,120 points) to put toward things for teachers or students (selected from a catalog -- like bookshelves, books, playground equipment, picnic tables, etc.)
- Snacks
- NEST received a generous donation of $3,000 from an SRCA guardian for open use
- NEST & SRCA administration determined that one of the best current use of the funds would be snacks (for any student who needs it)
- Nov 1 dances
- NEST is organizing the 4th & 5th grade dance on Nov 1 from 3:30 to 5:30 PM
- Students wanted a square dancing theme
- NEST is helping the MS student council with their dance which is at 6 PM (same evening)
- NEST supplied the HS with buckets, sponges, and soap for a car wash performed on Saturday, Sep 21
- Total funds raised: $600 which will be used by the student council
- Chuck-a-duck
- @ every home basketball match, adults & children can throw a toy duck at a bullseye board
- $1 per duck and sales would be performed prior to the match
- The chuck-a-duck game would occur during halftime and the toy ducks would be returned after being thrown, for reuse
- Prizes would be awarded; as of Sep 12, we have 6 movie and popcorn bundle tickets donated by Smoky Mountain Cinema
- NEST plans to do a Krispy Kreme fundraiser in November
- No fundraising planned for December
- World's Finest Chocolate fundraiser may happen in February -- awaiting contact from spokesperson
- What to do with NEST funds in the near future?
- Total NEST funds: $3,489 before book fair; ~$6,139 anticipated after book fair funds have posted
- Discussions with school staff & administration have yielded two primary ideas: a sound system for the gym and curtains for the stage
VIII. Policy Votes - Second Reads
A.
Second read votes
Policy revisions and additions were presented at the August board meeting.
The following were approved on a first read 8.28.
The board will move to vote on policy finalization with second read for the following:
Parent Bill Rights Policies
1420 Required Parental Consent.pdf
1450-F Material Request Form.pdf
1450 Special Procedures for Parent Requests Curriculum.pdf
1460 Parents Concerns Regarding Health.pdf
1410 Parent Bill of Rights.pdf
Immunization
4100 Immunization and Health Records.pdf
Mental Health
Substance, Searches
, and Reporting Policies
4050 Controlled Substances.pdf
Parental Leave
IX. Revisions- Policies and Plans
A.
Administering Medicine to Students Policy - Ammendment / Second Read
B.
Policy 1400
Policy was missed in the Parent Bill of Rights series from August meeting and needs approval.
First read approval.
Shining Rock Classical Academy cultivates critical thinking skills and fosters a lifelong love of learning through rigorous academics, experiential education, and our core values of Integrity, Respect, Compassion, Responsibility, Wisdom, and Leadership.