Shining Rock Classical Academy
Minutes
SRCA Regular Board Meeting
Date and Time
Wednesday August 28, 2024 at 6:30 PM
Location
2150 Russ Ave, Waynesville NC 28786
Directors Present
A. Adeleke (remote), A. Weimar, A. Wilkins, B. Mullinix, J. Schleifer (remote), L. Davis
Directors Absent
S. Messer
Ex Officio Members Present
J. Morgan
Non Voting Members Present
J. Morgan
Guests Present
Christina White, Phillip Morgan, Rob Gevjan, T. Gresham, T. Inman, Travjs Gresham
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
SRCA Mission Statement and Pledge of Allegiance
D.
Approve minutes
II. Old Business
A.
Previous business review
5300 Artifical Intelligence.pdf
2nd read
B.
Policies for approval
III. Head of School Report
A.
August report
IV. Financial Updates
A.
August report
V. Retirement portal
A.
Upgrade recommended for retirement portal
SRCA Consolidation of Retirement Proposal.pdf
SRCA Retirement Proposal Comparision.pdf
J. Morgan - We need to update the retirement portal with an increased dollar amount in the fund. This will better serve our employees.
Recommend updating the portal and fund management.
Three plans reviewed - updating to Plan Premier Bundled will reduce our HR workload but also greatly improve the employee experience. Minimal price difference for us.
T. Gresham will move forward with this upon board approval.
VI. SRCA and SRJA updates
A.
Update on collaborative relationship
J Morgan -J Simms is the last board member on the SRJA board. We need more participation on the SRJA board. Consider SRCA board members to sub-committee for SRJA board.
Also consider SRCA teacher and admin to represent SRCA/SRJA collaboration.
J Morgan- a clean merger is complicated with our non-profit status and funding.
A Weimar - have any teachers shown interest?
J Morgan - yes - kindergarten teachers have shown interest.
VII. NEST
A.
NEST updates
Josh Simms will be the NEST - board liaison.
No updates this month.
VIII. Sports Fundraising
A.
Fundraising for Sports - Phill Morgan, Highschool AD
3600 - Fund-Raising by Affiliated Organizations.pdf
Phill Morgan -
45-50% students participate
6 - aim for 8 high school (varsity) teams
18-22 games per season - competitive performance
Costs-
side goals $29K
New nets $5-9K
Warm ups/uniforms/coaches polos - $3K+
Hurdles $440
Travel and food costs
Athletic Boosters - initial meeting spring 2023 - low attendance
Consider other modes -efficient, effective, secure
Vertical Raise - online platform for raising sports funds
B. Mullinix - Clarify how many sports programs do we have.
States concern for students leaving over sports.
Weimar - What percentage do they take? 15%
Weimar - would this be used in MS or HS or both? HS
Davis - is this a passthrough account? yes
P Morgan - this would be an athletic fundraiser, not just a certain sport.
Weimar - we want you to be successful and this to be sustainable. We need to have a solid process for launching this
Action steps -
1) review policies from local schools and Charters on fundraising
2) policy committee to review policies on fundraising
3) P. Morgan - will review additional platforms for comparison
IX. Policies Discussion
A.
Whistleblower Policy
B.
Parent Bill Rights Policies
C.
Immunization Policy
D.
Mental Health Policy and Plan
SRCA Mental Health Plan 24-25.pdf
Policy to comply with the current process (mental health plan)
Mental Health Plan - board to review and discuss/vote at September 2024 meeting
E.
Substance, Searches, and Reporting Policies
F.
Communication policies (handbook) – SportsYou and ProCare
SRCA 2024-2025 Staff Handbook FINAL.pdf
J. Morgan - page 22 - communication with parents
Parent Square is the primary mode of communication between the school and parents.
SportsYou is being used in trail for fall sports. P. Morgan will join as admin.
Pro Care - used by Wings for communication and pay
Board recommends - an addendum to the handbook -faculty must submit a request for administrative overview and approval of additional applications.
February 2025 - re-visit this
G.
Fundraising Policies – sports and clubs fundraising
Policy committee in the process of review and creation of updating policies -
update at September 2024 meeting
H.
Parental Leave Policy
I.
Administering Medicine to Students Policy
9125 Administering Medicines to Students.pdf
A. Wilkins - recommends amendment - policy should clarify who may carry medications (i.e. staff/faculty only if not self-carry)
C White - this is in the faculty handbook
A Weimar - the policy should reflect the handbook
J. Morgan - we will amend the policy for second read
J.
Clerical Revision - 1999-F
Was labeled as 1099 - vote to rename
X. Closed Session Pursuant to NCGS 143-318.11
A.
Closed Session Pursuant to NCGS 143-318.11 (6)
Closed Session Pursuant to NCGS 143-318.11 (6) To consider the qualifications, competence, performance, character, fitness, conditions of appointment, or conditions of initial employment of an individual public officer or employee or prospective public officer or employee; or to hear or investigate a complaint, charge, or grievance by or against an individual public officer or employee.
XI. Voting Agenda
A.
Approval of HOS contract goals 24-25
XII. Approve Personnel report
A.
Personnel
XIII. Closing Items
A.
Adjourn Meeting
- 3200 Investment of Excess Capital.pdf
- 5300 Artifical Intelligence.pdf
- School Report August 2024.pdf
- SRCA Finance Report July 2024.pdf
- SRCA Consolidation of Retirement Proposal.pdf
- SRCA Retirement Proposal Comparision.pdf
- 1900 Whistleblower.pdf
- 1439 Parent Notifications.pdf
- 1420 Required Parental Consent.pdf
- 1430 Parent Guides.pdf
- 1450-F Material Request Form.pdf
- 1450 Special Procedures for Parent Requests Curriculum.pdf
- 1435 Annual Reporting.pdf
- 1460 Parents Concerns Regarding Health.pdf
- 1410 Parent Bill of Rights.pdf
- 4100 Immunization and Health Records.pdf
- 9600 Mental Health Policy.pdf
- SRCA Mental Health Plan 24-25.pdf
- 4050 Controlled Substances.pdf
- 4300 Student Searches v2.pdf
- 4335 Criminal Behavior.pdf
- SRCA 2024-2025 Staff Handbook FINAL.pdf
- 6350 Paid Parental Leave.pdf
- 9125 Administering Medicines to Students.pdf
- 1999-F.pdf
- 3695 Gifts and Bequeaths.pdf
- 3600 - Fund-Raising by Affiliated Organizations.pdf
Shining Rock Classical Academy cultivates critical thinking skills and fosters a lifelong love of learning through rigorous academics, experiential education, and our core values of Integrity, Respect, Compassion, Responsibility, Wisdom, and Leadership.