Shining Rock Classical Academy
Minutes
SRCA Regular Board Meeting
Date and Time
Wednesday September 23, 2026 at 6:30 PM
Location
Join Zoom Meeting
https://us02web.zoom.us/j/83602558461?pwd=tjdBEUunKUXAaF1Vup0skuPrO28m0O.1
Meeting ID: 836 0255 8461
Passcode: 799970
*If school is closed due to weather, the board meeting will be remote at the provided link; or an announcement will be posted with additional information.
Regular meetings - 4th Wednesday of the month at 6:30pm unless posted otherwise
Directors Present
A. Adeleke, B. Bowser, B. Buckelew, J. Sims, R. Gevjan (remote), S. Messer
Directors Absent
A. Weimar, B. Mullinix
Ex Officio Members Present
H. Wilson (remote)
Guests Present
A. Aldossary, B. Weimar (remote), Brannen Cunningham, Bryan Reeves, C. White (remote), Cody Jones, David Williams, Erin Norman, J Wilde (remote), Jim Heise, Mary Cheshire (remote), Matt Hampton, N. Bertrand (remote), T. Inman, T. Miller (remote), Tom Miller, Travis Gresham
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
B. Bowser called a meeting of the board of directors of Shining Rock Classical Academy to order on Wednesday Sep 23, 2026 at 6:36 PM.
C.
Mission
D.
Public Comment
None
II. Minutes Approval - Consent Agenda
A.
Approves minutes Special Called Meeting Aug 7, 2026
B. Bowser made a motion to approve the minutes from Special Meeting (Emergency/less than 24 hours) on 08-07-26.
J. Sims seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Approve minutes - Closed session as part of 8/7/26 Special Meeting
B. Bowser made a motion to approve the minutes from Closed session as part of Emergency Meeting 8/7//26 on 08-07-26.
J. Sims seconded the motion.
The board VOTED unanimously to approve the motion.
C.
Approve Minutes Special Called Meeting Aug 24, 2026
B. Bowser made a motion to approve the minutes from Special Meeting (Emergency/less than 24 hours) on 08-24-26.
J. Sims seconded the motion.
The board VOTED unanimously to approve the motion.
D.
Approve minutes - Closed session as part of 8/24/26 Special Meeting
B. Bowser made a motion to approve the minutes from Closed Session as Part of Special Meeting (Emergency/less than 24 hours) on 08-24-26.
J. Sims seconded the motion.
The board VOTED unanimously to approve the motion.
E.
Approve Minutes Regular Meeting Aug 26, 2026
B. Bowser made a motion to approve the minutes from SRCA Regular Board Meeting on 08-26-26.
J. Sims seconded the motion.
The board VOTED unanimously to approve the motion.
F.
Approve minutes - Closed Session as part of 8/26/26 Regular Meeting
B. Bowser made a motion to approve the minutes from Closed Session as Part of SRCA Regular Board Meeting: August 26, 2026 on 08-26-26.
J. Sims seconded the motion.
The board VOTED unanimously to approve the motion.
G.
Approve Minutes Special Meeting Sept 3, 2026
B. Bowser made a motion to approve the minutes from Special Called Meeting Sept 3 2026 on 09-03-26.
J. Sims seconded the motion.
The board VOTED unanimously to approve the motion.
H.
Approve minutes - Closed session as part of 9/3/26 Special Meeting
B. Bowser made a motion to approve the minutes from Closed session as part of Special Called Meeting Sept 3 2026 on 09-03-26.
J. Sims seconded the motion.
The board VOTED unanimously to approve the motion.
III. Governance - Board Members and Officers
A.
Conflict of Interest Disclosure Forms
It's time for members of the board to perform their routine filing of any conflicts of interest
B.
New Board Member
J. Sims made a motion to approve Matt Hampton's induction to the board.
S. Messer seconded the motion.
The board VOTED unanimously to approve the motion.
B. Bowser made a motion to approve M. Hampton.
J. Sims seconded the motion.
The board VOTED to approve the motion.
C.
Board officer positions
B. Bowser made a motion to approve of B. Bowser as Chair.
J. Sims seconded the motion.
The board VOTED unanimously to approve the motion.
R. Gevjan made a motion to approve of J. Sims as Vice Chair.
S. Messer seconded the motion.
The board VOTED unanimously to approve the motion.
D.
Affirm past chair in unpaid advisory role
S. Messer made a motion to approve of A. Weimar serving in an unpaid advisory role upon the ending of her term as a board member.
J. Sims seconded the motion.
The board VOTED unanimously to approve the motion.
IV. Director Report
A.
Monthly Director's Report
- Movie Night
- Middle school student council
- Athletics
- MAP Testing
- Enrollment
V. Facilities & Transportation Committee
A.
Dellwood Property update
B. Weimar spoke
- Tours to potential buyers of the buildings
- Month to month agreement with current tenant
- We have a mechanism to handle a termination of sublease
B.
Other facilities and transporation updates
B. Weimar, B. Reeves, and H. Wilson spoke about the adoption of SlideSoft, a software solution to assist with BTAM and emergency/facility planning & management
VI. Finance Committee
A.
Monthly Finance Report & discussion
R. Gevjan
- ~$250,000 projected deficit using conservative estimates
- Federal funds for staff payroll have not been made available
- Dellwood lease indefinance
- Personnel were previously able to use school funds without putting in a purchase order
- That has been rectified
- Funds for safety grant were deposited in the previous year, but only spent this year which does not reflect evenly
B.
Bondholder Meeting 9/30/26
B. Bowser spoke about the bondholder meeting
- May be rescheduled
- These buildings were funded by bonds which were intended for school construction
- Circumstances have changed and, in order to bring the debt in line with reality, we are attempting to restructure the debt
T. Miller also spoke, mentioning that
- Bondholders want an understanding of why enrollment projections were not met
- Debt was originally structured for enrollment of 700-800 students
J. Sims made a motion to formulate an action plan for submission to the bondholders as part of a collaboration between the school administration and the school board.
B. Buckelew seconded the motion.
The board VOTED unanimously to approve the motion.
VII. Policy Committee
A.
3100 Fundraising & Crowdfunding Policy
J. Sims made a motion to approve the 3100 Fundraising & Crowdfunding Policy.
B. Bowser seconded the motion.
The board VOTED unanimously to approve the motion.
VIII. Culture / NEST
A.
Updates
- Book fair
- Movie night
- Donut sale
- Bingo Night
IX. Academic Committee
A.
New model for Academic committee
- Better integrated wth teacher time
- New reporting workflow
B. Bowser made a motion to approve of the new Academic committee model.
J. Sims seconded the motion.
The board VOTED unanimously to approve the motion.
X. Closed Session
A.
Enter Closed Session
B. Bowser made a motion to enter closed session with H. Wilson, T. Miller, and B. Weimar.
J. Sims seconded the motion.
The board VOTED to approve the motion.
B.
Exit Closed Session
B. Bowser made a motion to exit closed session.
J. Sims seconded the motion.
The board VOTED to approve the motion.
B. Bowser made a motion to approve the personnel report.
J. Sims seconded the motion.
The board VOTED unanimously to approve the motion.
XI. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:49 PM.
Respectfully Submitted,
B. Bowser
Documents used during the meeting
- 2200-F Conflict of Interest Disclosure Form.pdf
- 03. Board Report 2026.08 - Shining Rock Classical Academy (SRCA) FINAL v3.pdf
- 3100 Fundraising and Crowdfunding.pdf
- Executive Board Report - Academic Reporting & Committee Restructuring.pdf
B. Bowser read aloud the SRCA mission statement