Any proposed adjustments to the agenda, such as reordering items, removing items, or making minor clarifications, require board approval before proceeding with the revised agenda

Two Minutes Per Person and Ten Minutes Per Issue Listed in the Agenda

This portion of the meeting is set aside for members of the audience to address the Board regarding matters on agenda and non-agenda items but within the Board’s subject matter jurisdiction. Public comments may be emailed to publiccomment@urbancsc.org or provided in person at the meeting. The submission deadline for written public comments shall be no later than 3:00 p.m. on the day of the meeting. If you intend to address the Board in person, please fill out a public comment card upon arrival. Comments are limited to two (2) minutes per person and ten (10) minutes per issue. Individuals using an interpreter will be allowed twice the time limit indicated here. By law, the Board is allowed to act only on agenda items. The Board is not allowed to take action on any item which is not on the agenda. As such, the Board may, at its discretion, refer a matter to district staff or calendar the issue for future discussion.

The Academy Council is the local level of governance and is responsible for implementing the program described in the charter. The Council makes decisions and adopts procedures that result in the effective day-to-day operation of the school, ensures the mission and goals of the school are accomplished, and engages in effective uses of the money in the school budget.

1. Curriculum and Instructional/Achievement Data Update
2. LCAP Update

Proposition 98, also known as The Classroom Instructional Improvement and Accountability Act provides California's public schools with a stable source of funding. In return, all public schools in California are required annually to prepare SARCs and disseminate them to the public. SARCs are intended to provide the public with important information about each public school and to communicate a school's progress in achieving its goal and requires Board approval prior to publication and submission to CDE no later than February 1 of each school year.

The board will consider a recommendation to approve an unpaid personal leave of absence for Eenam Lee, from January 13, 2025 – February 14, 2025.

Administrators provide updates on the school's operations, curriculum, and instructional practices, offering insights into the current status of the school and the overall organization.

BoardOnTrack Overview & Sample Public Portal Examples

1. Overview Video (11 minutes):  https://share.vidyard.com/watch/2D144f2mtWAxfVqgPeJDXo
2. Sample Public Portals

• Urban Montessori
• Pioneer Valley
• Equitas 

Items on the Consent Agenda are deemed routine by the Board and will be approved collectively in a single motion. There will be no discussion of these items before the vote unless Board members, staff, or the public request that specific items be removed for individual discussion and voting. Any items removed from the Consent Agenda will be discussed separately and voted on individually.

1. Regular Board Meeting Minutes for October 14, 2024

Board receives staff proposal aimed at redesigning the Business Office to streamline administrative functions and realign resources with the organization’s strategic priorities, thereby enhancing overall effectiveness and goal achievement. After the presentation, board members will discuss the proposal and approve the plan.

The Board seeks to advance its strategic planning efforts by engaging Third Plateau, a consulting firm specializing in strategic plan development. Their expertise will support the Board in refining objectives, ensuring stakeholder alignment, and establishing actionable outcomes.  Approve the Board’s strategic plan update process through Third Plateau, including the associated consulting costs as outlined in their proposal.

Local educational agencies are required to file two reports during a fiscal year on the status of the LEA's financial health. The first interim report is due December 15 for the period ending October 31 and must include a certification of whether the LEA is able to meet its financial obligations. 

The board will review and approve the annual Education Protection Account (EPA) Spending Plan, detailing the use of EPA funds exclusively for instructional purposes, as required by Proposition 30/55. The plan ensures compliance with state regulations, transparency through public reporting, and alignment with the district’s educational goals. Upon approval, the plan will be published on the district’s website.

In accordance with Fiscal Policy#1, the CFO and Superintendent will provide ongoing monitoring and revision of the current year budget. Board receives and approves updates to the 2024-2025 mid-year budget.

Attendees are provided an opportunity to rest and refresh.

Board planning session to review ongoing items like fiscal responsibilities and board priorities. Discussion topics may cover updates from any or all of the following subcommittees: Finance, Policy, and Board Member Recruitment.

Board enters a closed session to discuss public employee appointments and resignations, and matters concerning performance evaluation and compensation of the Superintendent as allowed under Government Code Section 54957. 

Personnel (hiring, dismissal, release, reassignment, compensation, evaluation, etc.) (Cal. Gov’t. Code § 54957.1 (a)(5))

1. Hiring 
2. Resignation

Report out on closed session actions and the vote(s) taken on those actions.

New business proposes an issue that is new to this meeting. It may be something not discussed before or something that was defeated at a past meeting (or even at the last meeting).

Members bring forward new ideas or projects the board needs to start considering or topics that have arisen since the last meeting requiring board attention.

In recognition of National Principals Month, the UCSC Board will adjourn the October 14, 2024 regular meeting in honor of Principal Lor, whose commitment and leadership have significantly shaped the YPSA community. Her dedication ensures an environment where scholars and staff thrive, and this recognition will be preserved in the board’s official minutes.