No updates to dashboard planning-will continue to track data as is

Enrollment 

  Overall lost 37 students since school opened

  exit surveys done with parents to understand reasons for withdrawal

     #1 Transportation issues

     #2 Need to return to homeschool

 Gained 13 students in January, and 9 applications closing end of January

Campaign and advertising and in person contact with prospective families 

Staffing Updates

• 1 teacher on a 3 week improvement plan--working with academic lead and 1-on-1 behavioral management coaching with new Coordinator of Student Culture
• Hired new male assistant
• Continuing to recruit new staff for upcoming school year
• Continuing to contract with local psychologist for psychoeducational testing

75% rate of normalization

   Suspensions have decreased

   0 ISS

   4 OSS-all 1st graders

Testing

• 2nd round of MAP testing-math and reading 
• Switching from MN Executive Functioning Scale to the Social-Emotional Learning Assessment

Piloting Schoolwide Behavioral Modification Program

•    Beginning in the Ghana classroom
•    Grace and courtesy lessons
•    Led by new Coordinator of Student Culture

Teacher Retention Supplement Bonus passed the legislature

    15 eligible teachers received bonus of $1000/each

State audit results reviewed

Special Education-100% compliance

    Sarah says that no need for additional staffing at this point, but she will alert the Board if that changes

Received $217,130

Expenses $226,710

• Salaries: $75,080
• Benefits $37,024
• Profession services: $34,944 
• Building services: $49,345 
• Supplies $10,764
• Uncategorized expenses: $16,469

There was -$9,580 of negative cash flow for December 2023.  The ending balance of the operating account was $524,636.

Based on Edtec’s projections, we are projected to end June 2024 with -$35,708 of cash in the operating account.  

• This is a decrease of $86,531 from October’s projections (last report we received).  
• Based on the current projection, the lowest balance (besides June 2024) will be in May 2024 at $104,993.  
• Cash on hand ranges between -4 and 43 days between January 2024 and June 2024.  Cash on hand will be 43 days in February 2024 and drop to -4 days in June 2024.  
• Edtec shared that they expect additional funding to be received before June but did not want to list that on the financials until they have more information.
•     Need to investigate this report further and will report to the Board at a later date
• Currently meeting State standards  but if cash on hand drops below 45 days then we lose points on that performance metric
  
  Sarah and Candace are working hard on reviewing the expenses to try and determine how else we can navigate negative cash balances in 2024

Fawn provided an overview of the bidding and interview results for the general contractor for the next phase of building.  Also received a recommendation from FRC after reviewing the interview results

Board voted last month to move forward with LS3P as the architect

Moving forward with Proposed Second Floor Plan.  Will need to get the Board to vote on architect contract.  Fawn previously provided documents for the Board to review before the vote.

Shared 2nd floor plan layout

   adding 7 classrooms

   install a lift

   adding a bathroom

Testing

•  Completed this week-leadership team currently analyzing data
•   Will roll out results to teachers to be followed by parent-teacher conferences (week of 2/12)

Hiring

• Ongoing
• Trying to meet demand of 16 classrooms
• Pool of candidates looks promising 

   will be able evaluate candidates teaching with students 

• Added a new special education para professional

Monitoring results

Monitored in September-7 findings total out of all measures(good for first year school)-- goal for next year is 0 findings

Findings=violated statutory, regulatory, or contractual agreements; will need to send corrective action plan to SCSC by Feb. 20

2 categories finance and operations

• Finance-9 measures

Results: 2 adverse actions(suggest that these things get fixed); 4 findings 3 things we're doing well

Findings in this area primarily related to Finance handbook

• Operations-4 indicators (there are measures to meet under each indicator)

1. Educational Program Compliance-11 measures; Results=0 findings
2. Governance, Ethics and Transparency-11 measures; Results=1 finding
3. Obligations to Students-21 measures; Results=3 findings
4. Employer Obligations-8measures; Results=0 findings

Designated as a high risk monitoring school (based on gap between students reported in May versus the number of students in September)

We have to submit a financial and enrollment info every month-continues through end of academic year

Enrollment

2024-25: 103 applications total, 39 submitted, 64 working to submit

2 new students began school this week

Georgia Retention bonus was not fully funded to provide bonus to all teachers

  With approval from Finance Committee and Board, dipped into general fund to fully fund the bonus for the teachers based on the promised amount

    Total amount needed to supplement bonus ~$4000.00

For next meeting:

Review and vote on by laws and board policies, employee handbook, finance handbook (Finance only)

Adrian Jones: are the detailed financial report and audit results (findings, recommendations, and school's response) available or will be made available? 

    Sarah: Financial report linked in meeting agenda-spreadsheet not available

               Will contact the authorizer regarding public availability of audit result and response

     Gregory: There is a dashboard, but summary provided at full board meeting

     Kim: PDF of dashboard usually linked to the Finance Committee meeting, but will make sure that it's added to this Full Board meeting.  Will also link the Treasurer's Report