Final

ZEST Preparatory Academy Charter School

ZEST Preparatory Academy Board June Governance & Retreat Meeting

Published on June 23, 2025 at 4:07 PM EDT
Amended on June 25, 2025 at 1:33 PM EDT

Date and Time

Saturday June 28, 2025 at 8:15 AM EDT

Location

3130 Golf Ridge Blvd. Douglasville, GA 30135

The Board of Directors of ZEST Preparatory Academy announces that a meeting of the Board will be held on Saturday, June 28, 2025. The meeting will occur at ZEST Preparatory Academy Charter School's Lunch Room, 3130 Golf Ridge Blvd. Douglasville, GA 30135 from 8:30AM- 3:00PM.

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 8:15 AM
  A. Call the Meeting to Order   Brannon Jones 3 m
  B. Approve Minutes from June 3, 2025 Approve Minutes Brannon Jones 2 m
  C. Public Comment 5 m
  D. Welcome/Team Building Board Introductions   Brannon Jones and Morgan Felts 60 m
   

Overview of retreat objectives and desired outcomes. 

• Binder Review
• Team Building Activity

  
  E. Break   5 m
II. (AM) Strategic Planning and Working Sessions 9:30 AM
  A. State of the School: Academics, Operations, and Financial Snapshot Discuss Morgan Felts 30 m
   

A data-driven review of academic performance, operational effectiveness, and financial status. Special focus on current spending patterns align—or misalign—with priorities.

  
  B. Facilities Deep Dive: Current State and Impact on Budget Discuss Morgan Felts 45 m
   

Discussion of current facility costs (lease/mortgage, CAM, utilities, maintenance, Capital needs) and their proportion of the overall budget. Identifying pain points and trade-offs created by current facility spending.

  
  C. Break for Working Lunch 45 m
III. Working Lunch 11:30 AM
 

Board Actions:
• Election of Officers for FY26
• Adoption of Executive Director Contract
• Approval of FY24 Audit

  
  A. Executive Session Vote Brannon Jones
   

To discuss the appointment, employment, compensation, hiring, disciplinary action or dismissal or periodic evaluation or rating of a public officer or employee.

  
  B. Election of Officers for FY26 Discuss 20 m
  C. Election of Officers for FY26 Vote 5 m
  D. Adoption of Executive Director Contract Discuss 10 m
  E. Adoption of Executive Director Contract Vote 5 m
  F. Approval of FY24 Audit Discuss 15 m
  G. Approval of FY24 Audit Vote 5 m
IV. (PM) Strategic Planning and Working Sessions 12:30 PM
  A. Exploring Facility Options Discuss 45 m
   

Brainstorming facility solutions that align with target financial parameters—renegotiation, purchase, refinancing, relocation, co-location, phased expansion, etc. Evaluating the feasibility and risks of different approaches.

  
  B. Next Steps and Action Planning 45 m
   

Assign ownership for deeper financial modeling, facility exploration, and budget planning. Establish timelines and milestones for decision-making and stakeholder engagement.

  
  C. Fundraising Planning Discuss 30 m
   

Discussion of potential FY26 fundraising goals and events.

  
V. Other Business 2:30 PM
  A. Board of Directors Headshots 30 m
   

Board members will take headshots for professional purposes in the name of ZEST Prep.

  
VI. Closing Items 3:00 PM
  A. Adjourn Meeting Vote Brannon Jones 5 m

ZEST Preparatory Academy Charter School is a K-5 elementary school community that provides an academically rigorous, supportive, and joyful learning environment to develop the leader inside every student for lifelong educational achievement and impactful community service.