S. Sherkhanov, alternate committee member, joined in place of S. Dikbas who was unable to join. 

There were no public comments made. 

P. Ontiveros, MPS General Counsel and Facilities Director, reminded the committee members of what was approved in the last meeting. He explained that since the last approval of Hertz contract, the vendor had notified MPS that there was an incorrect number on the bid and the bid was actually $9,000 higher than what was previously approved, however, the bid was still the lowest that was received. P. Ontiveros provided the information that was given by the vendor regarding the mistake and stated that the vendor could not accept the contract without the additional cost since the bid was already low. Committee Members, stated their concern regarding the furniture items being of the same quality as stated in the original contract, P. Ontiveros stated that the items in the contract shall remain the same as originally stated. Committee Members directed staff to ensure the products purchased as part of this contract are of high quality and they want a letter from the vendor that states the explanation regarding the changes on the original bid and a commitment to high quality items. 

U. Yapanel, Committee Member, was not present during the vote roll call. 

P. Ontiveros, MPS General Counsel and Facilities Director, went over the revised play surface replacement item for MSA-7. He reminded the committee that this item had been previously approved but there had been new information provided from the vendor after the bid was granted to them. The vendor stated that the numbers they had originally provided on their bid were incorrect, and due to this mistake the contact now had a difference of about $45,000. P. Ontiveros, explained that the vendor had previously stated a much higher cost difference but then lowered the number after further review. He also elaborated that despite this additional cost, the bid from this vendor continues to be the lowest received for this project.

This item was not discussed, C. Brimmer, MPS Facility Committee Chair, asked staff and committee members to table this item until the contracts are reviewed further. P. Ontiveros explained the urgency and deadlines pertaining to this project and its approval. The committee decided to table the item. 

P. Ontiveros, MPS General Counsel and Facilities Director, explained the deadlines pertaining to this project. He stated that there are three (3) projects being approved with this contract and he went over the RFP process. The school is not paying for these projects, the funds are being taken from the CSFIG granted amounts. In addition, although MSA-7 is located at a private site not owned by MPS, the school does plan on staying for at least a few more years as reflected on the lease contract. P. Ontiveros mentioned that the final cost would be known once the projects went through the proper approvals. This item requires a full board approval, before it goes to the board, committee members asked for additional information to be incorporated in the report.