An urgent expense approval vote needed to be added to the agenda regarding increase in cost of cameras for new campus.

RFQ process occurred

Hopeful to get better rate with erate (approved vendor list for non-profits)

Erate did not provide a good discount

IT access points are expensive due to having two large brick buildings on campus and modulars and needing multiple access points

MH asked about ongoing maintenance; C. Elliott answered our internal IT director, Scott, will maintain it.

• Camera and access control for new campus
• Previous vote of up to 100k but the cost has now increased to cloud based system 
• Higher fees so increase is up to 172k additional 72k 
• First year of cloud fees 
• A lot of features in camera access market 
• Best updates
• RFQ put out with original 
• Original deadline was March 31st with starting later in April
• During walkthrough in meeting with team, ahead of ceiling so work would have to be repeated and said could move forward so final proposal came in 
• HJP asked about why the increase; initial quote during initial walkthrough was 100k and then once they walked campus and went through coverage and realized needed more coverage than originally thought and cloud storage 
• Ramifications for if this doesn’t get approved; Winter has to continue with ceiling but then vendors would have to remove ceiling tile and damage to construction and would get charged for that and repair if ceiling tiles were broken 
• CFO was comfortable with this number 172k is year one and then after that 14k per year and that’s cloud storage fees 
• A McMillion asked about this company - local and have received quotes from them previously 
• M Hayes asked about pricing - this company was less expensive but not substantially; others were over 200k
• T Williams asked about monitoring - they offer monitor but monitored in house 
• Not expected to go up.  
• This need to push up timeline made aware today to get this done.  
• Policy about assurances being hacked and there are requirements from county 

State of GA required ELA curriculum from a list of approved ELA curriculum by Dept of Education

After review, narrowed down to three by Instruction Coaches

Discussed options with other districts, indepedent schools and charter schools 

Question regarding whether other schools contacted were DLI and answer was no because the curriculum is for English instruction

Questions regarding costs; C Elliott answered costs per year but first year is most expensive due to onboarding and support

Question regarding professional development needed before end of 24-25 SY; C Elliott answered it would be rolled out and ready to implement before beginning of SY 25-26

Well deserved praise and gratitude expressed for CS's term, leadership and perspective for Academic Committee.  

Much well deserved praise and gratitute for TW's leadership, insight, and committee restructure given.

Jasmin Tanaja introduced herself to the Board before recusing herself for the vote.

Polly Castor introduced herself to the Board before recusing herself for vote.

Jasmin Tanaja abstained from vote

Polly Castor abstained from vote.