Vision, Mission and Core Values were read by Board members.

There were no public comments.

The agenda and minutes were approved by consent without objection.

The GLOBE Academy’s 11th Year!  SY 23/24

• Strategic Focus Areas
  • Student Success
    • #1 in DCSD: 8th Grade Social Studies and Coordinate Algebra, #2 in DCSD: 8th Grade Reading , #2 in DCSD: 8th Grade English Language Arts, #3 in DCSD: 8th Grade Science, #5 in DCSD: 8th Grade Math
    • 100% Pass Rate: AP Spanish
    • 85% Pass Rate: AP Mandarin
    • UC WIN time
    • Technology at both LC and UC
    • Professional Learning and Development
    • School Wide Goals 
  • Community Engagement
    • Strengthening Community Partnerships
    • Parent Involvement - getting parents back in the building and involved
  • Fiscal Responsibility
    • Budget Efficiency - prepped for the long game and being ready for our new campus for K-5 getting everyone together - very excited to have this occur
    • Fundraising Initiatives - Annual Fund and Capital Campaign 

Attempting to improve Math across

SEL Social Emotional Learning to decrease overall absences by 5%.

Jabari asked whether the full MAP schedule can be published in advance. 

Jabari provided updates on the following items:

Open Meeting Laws

• Per Georgia law, all board and committee meetings must be held in person without exception - unless extenuating circumstances
• Board can consider reducing number of formal committees or reduce number of official meetings

Standing Committees 

• Consist of at least one Director
• Provide recommendations for action to be voted upon by the Board
• Shall have and may exercise the powers of the Board
• Members and chairperson appointed by the Board Chair with approval of the Board

Committees will consider whether they will continue as a formal committee and bring recommendations in September. 

Some committees have been identified as special committees that are temporary and may be dissolved. 

Lillian provided the following updates:

Progress Over the Summer

• Traffic study in June; site visit for parking lot planning in July
• Schematic design complete – modular placement recommendation
• Modular company RFP went out, bids received from four vendors in August 
• Initial financial modeling for owning buses - operating cost estimates

Next Steps

• FTP committee will return in Sep with an RFQ for approval; RFQ will be for purchasing two propane buses; will seek Board approval to purchase in Oct
• More information on satellite hubs and potential ridership fees to be shared by Nov meeting

Clairmont Campus Scope

• Installation of three modular buildings 
  • Demolition of houses, site preparation, and modular purchase/install 
• Renovations of Milligan and FLC
  • New HVAC, ADA improvements, sprinkler systems, plumbing/electrical
  • Canopies in front of Milligan and FLC
  • Light touch design - repainting, lighting, carpet/flooring
• Furniture, Fixtures, Equipment, Technology
  • New furniture, technology/smartboards, supplement w/ existing where needed
• NOT INCLUDED: Kitchen updates, parking lot/traffic updates, gym improvements 

Looking to get grants for buses, and consideration of potential cost structure. 

Lorena noted that CFO noted that there may be grants available. 

Tiki noted it's important to include people with a DEI perspective. 

Michelle asked whether parents have been surveyed about using bus services. 

Tiki asked whether there can be a capital campaign to cover the costs to allow for free ridership. 

Adrienne asked whether the $100K covered operating costs such as bus drivers. 

Leigh noted that some parents want to earmark their donations to allow for a free service. 

Lillian displayed the options for the modular placement on the new campus with recommendation for Scheme B which will save a parking lot. There is an opportunity to tighten the modulars to potentially save another parking lot. 

Further discussions to entail regarding security in future phases. 

Jabari provided the following update:

• With 24-month lease options just north of $2M, ownership is more feasible
• Four purchase quotes received ranging from $2.7M to $3.3M
• Modular Solutions provided complete RFP with similar offerings as competitors
  • $2.75M quote (~$250K less than next best vendor)
  • 20-week timeline (9 weeks sooner than next best vendor)
  • Locally owned and operated (based in Cumming, GA)
  • References thoroughly vetted and confirmed as reliable and punctual
  • Slightly less square footage per modular (~400 sq ft less than next best)

Teacher Satisfaction

Discussed the staff satisfaction at the end of the year. Around 50% (~150) of the staff responded. 

Parent Satisfaction

Dissatisfied has decreased while satisfied has hovered up and down. 

Committee is open to determining how to incentivize people to participate. 

Drew provided the following updates:

• Background Check Guidance
  • Fingerprinting not required
• Fall Governance Training Poll conducted:
  • 09/16/2023 - 9:00 AM - 12:00 PM
  • Upper Campus
• Board On Track Reminder
  • Post Committee Meetings in Advance

Motion made by Drew to move to executive session to discuss a personnel matter and a real estate matter. Motion seconded by Jabari. Motion approved by all present. Moved to executive session at 9:02 p.m. Motion to leave executive session made by Jabari. Motion seconded by Michelle. Motion approved by all present. Returned from executive session and meeting called back to order at 9:56 p.m.

The next scheduled meeting is set for September 18, 2023 at 7 p.m.