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Hope Academy

Board Meeting

Date and Time

Tuesday February 23, 2021 at 7:30 AM EST

Location

Join Zoom Meeting https://zoom.us/j/95697545383?pwd=R0lGSTRmM0JPTTVUbm1HelFlRFBuUT09 Meeting ID: 956 9754 5383 Passcode: 5LVV9j

Agenda

Section Number Topic Number Details
I. Opening Items
 
Opening Items
  A. Record Attendance and Guests
   
By Roll Call
  B. Call the Meeting to Order
  C. Approve Minutes
    Approve minutes for Board Meeting on December 15, 2020
II. Public Comment
  A. Open comment period
III. Finance
  A. Finance Committee Report
   
SY 2020-21 Finance Committee Board Goal
  • By April 2021, the Board will approve a balanced and fiscally sound budget that aligns with school program needs for SY 2021-22
    • Tactic 1: Will create a contingency budget that takes into account days of cash on hand and enrollment.
    • Tactic 2: Will present over-arching goals for 2021-2022 school year to inform the new budget.
    • Tactic 3: Compare new budget projections to 5 year Proforma.
    • Tactic 4: Present Draft Budget to committee for feedback.
  •  November and December Financials
  • Brian to give update on January Financials
  • Audit Update
  B. Goal Progress
   
Goal Tracker
  C. Collaboration/Concerns
IV. Academic Excellence
  A. Principals Report
   
SY 2020-21 Academic Excellence/Recovery Management  Board Goal:
  •  Achieve at least 60% retention rate of eligible students by June 2021
    • Tactic 1: Individualized transitions meetings with 100% of student body in April and May of 2021.
    • Tactic 2: Engage at least 50% of parents through weekly parent education groups.
    • Tactic 3: Increase student participation in weekly afterschool and summer activities by 50%.
    • Tactic 4:  Monitor all school specific goals
    • Tactic 5:  Monitor all non school specific goals

 

  • Enrollment/Enroll Indy Update
  • Update on School Activities
  • Professional Development
  • Formative Assessments
  • Cross Curricular Activities   

 
  B. Goal Progress
   
Academic Dashboard
School Data Dashboard
Goal Tracker
  C. Collaboration/Concern
V. Marketing Committee
  A. Marketing Report
   
SY 2020-21 Marketing Committee Board Goal:
Increase the number of referred students from top 10 referral sources by 10% by June 2021
  •     Tactic 1: Increase new referral sources in each referral category by 2 for a total of 10 new referral sources.
  •     Tactic 2: Increase our awareness to our current referrals sources by touching them with information 5 times by June       of 2021.
  •     Tactic 3: Increase Social Media Post by 2 a week through June 2021
  B. Goal Progress
   
Goal Tracker
  C. Collaboration/Concerns
VI. Development Committee
  A. Development Committee Report
   
SY 2020-21 Development Committee Board Goal:
Hope Academy will raise $300,000 by June 2021
  • Tactic 1: Have a retention rate of current donors of 50 %.
  • Tactic 2: Complete 4 Direct Mail pieces including an Annual Report
  • Tactic 3: Complete 2 Fundraising events
  • Tactic 4: Continue to renew current grants and look for new grant opportunities
  • Tactic 5: Identify 5 new donors and steward current list of donors through phone calls, newsletters, direct mail, etc.

 

 

 
  B. Goal Progress
   
Dashboards
Goal Tracker
VII. Governance Committee
  A. Governance Committee
   
SY 2020-21 Governance Committee Board Goal:
Improve diversity in board/committee membership by recruiting individuals that are reflective of student population
  • Tactic 1: Reach out to individuals suggested by OEI, document outcome of follow up
  • Tactic 2: Connect with community and faith-based organizations and businesses to help identify potential members to reach goal of at least 10% of committees reflect the demographics of Hope students
  • Tactic 3: Conduct outreach activities with Hope alumni/parents

 
  B. Goal Tracking
   
Goal Tracker
  C. Legislative Update
  D. Collaboration/Concern
VIII. Executive Director Report
  A. Facilities Update
  B. Parent Orientation Group
  C. School Level Concern/Complaints
IX. Closing Items
  A. Adjourn Meeting