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Hope Academy

Board Meeting

Date and Time

Tuesday October 27, 2020 at 7:30 AM EDT

Location

3919 Madison Ave. Suite 100
Indianapolis, IN 46237
 
Call in information,
317-240-9145
PIN 747-083-869#
Call in information
317-240-9145
PIN 747-083-869#

Agenda

Section Number Topic Number Details
I. Opening Items
 
Opening Items
  A. Record Attendance and Guests
   
By Roll Call
  B. Call the Meeting to Order
  C. Approve Minutes
    Approve minutes for August Board Meeting on August 25, 2020
II. Public Comment
  A. Open comment period
III. Finance
  A. Finance Committee Report
   
SY 2020-21 Finance Committee Board Goal
  • By April 2021, the Board will approve a balanced and fiscally sound budget that aligns with school program needs for SY 2021-22
    • Tactic 1: Will create a contingency budget that takes into account days of cash on hand and enrollment.
    • Tactic 2: Will present over-arching goals for 2021-2022 school year to inform the new budget.
    • Tactic 3: Compare new budget projections to 5 year Proforma.
    • Tactic 4: Present Draft Budget to committee for feedback.
  • 1.0 Finalization Year End
  • July and August Financials
  • Audit Update

 

 

 
IV. Academic Excellence
  A. Academic and Recovery Committee Report
   
SY 2020-21 Academic Excellence/Recovery Management  Board Goal:
  •  Achieve at least 60% retention rate of eligible students by June 2021
    • Tactic 1: Individualized transitions meetings with 100% of student body in April and May of 2021.
    • Tactic 2: Engage at least 50% of parents through weekly parent education groups.
    • Tactic 3: Increase student participation in weekly afterschool and summer activities by 50%.
    • Tactic 4:  Monitor all school specific goals
    • Tactic 5:  Monitor all non school specific goals

 

 

 

 

 

 

     

 
  B. Principals Report
   
  • Enrollment/Enroll Indy Update
  • Update on School Activities
  • Professional Development
  • Teacher Evaluations
  • Formative Assessments 
  • Cross Curricular Activities
  • Parent Teacher Conference Participation
  C. School Data Dashboard
   
Attendance Rate
Credit Completion
NWEA Data
  D. Final Report on SY 2019-2020
  E. School Specific Goals
V. Development Committee
  A. Development Committee Report
   
SY 2020-21 Development Committee Board Goal:
Hope Academy will raise $300,000 by June 2021
  • Tactic 1: Have a retention rate of current donors of 50 %.
  • Tactic 2: Complete 4 Direct Mail pieces including an Annual Report
  • Tactic 3: Complete 2 Fundraising events
  • Tactic 4: Continue to renew current grants and look for new grant opportunities
  • Tactic 5: Identify 5 new donors and steward current list of donors through phone calls, newsletters, direct mail, etc.

 

 

 
VI. Marketing Committee
  A. Marketing Committee Report
   
SY 2020-21 Marketing Committee Board Goal:
Increase the number of referred students from top 10 referral sources by 10% by June 2021
  •     Tactic 1: Increase new referral sources in each referral category by 2 for a total of 10 new referral sources.
  •     Tactic 2: Increase our awareness to our current referrals sources by touching them with information 5 times by June       of 2021.
  •     Tactic 3: Increase Social Media Post by 2 a week through June 2021
VII. Governance Committee
  A. Governance Committee
   
SY 2020-21 Governance Committee Board Goal:
Improve diversity in board/committee membership by recruiting individuals that are reflective of student population
  • Tactic 1: Reach out to individuals suggested by OEI as follow up to their Board Recruitment event and document outcome of follow up
  • Tactic 2: Connect with community and faith-based organizations that serve stakeholders who reflect the demographics of students served at Hope Academy in order to identify and cultivate potential board and committee members to work towards at least 10% of Hope Academy committee members reflect the demographics of students served by the school.
  • Tactic 3: Conduct outreach activities with Hope alumni/parents of alumni through exit interview with current graduating students and parents and a survey to alumni and their parents to measure level of ongoing engagement.

 
  B. Core Question 3
  C. Legislative Update
VIII. Executive Director Report
  A. Facilities Update
  B. CSP Grant
  C. Parent Orientation Group
  D. School Level Complaints
IX. Closing Items
  A. Adjourn Meeting