Final

Friendly Academy

Finance Committee Meeting

Published on July 20, 2026 at 2:13 PM CDT

Date and Time

Tuesday July 21, 2026 at 5:00 PM CDT

Location

Virtual Zoom: https://zoom.us/j/91848499376?pwd=AVbIUM8kqOypkE4CslaquS8x4bqZIl.1

Notice is hereby given that Friendly Academy Board of Directors will hold a virtual finance committee meeting on
Tuesday, July 21, 2026 at 5:00 p.m. 

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 5:00 PM
  A. Call the Meeting to Order  
  B. Record Attendance   Denitria Neil 3 m
II. Finance 5:03 PM
  A. June 2026 Financial Review Discuss JGP 15 m
  B. 2026-27 Enrollment Projections Discuss Tesha Robinson 10 m
   
  • Current enrollment projections.
  • Updated revenue projections based on enrollment.
  
III. Budget Review 5:28 PM
 
  • Review current budget assumptions.
  • Discuss whether any future budget amendment may be necessary once additional information is available.
  • At this time, the recommendation is to wait until additional financial data is available before considering any amendment.
  
  A. Facilities & Financial Impact 5 m
   
  • Review the financial impact of the Friendly Temple maintenance contract termination.
  • Discuss any anticipated lease increase once finalized.
  • Review vendor pricing and any resulting budget implications.
  
  B. Financial Controls & Approval Authority Discuss Denitria Neil 10 m
   
  • Establishing spending authorization thresholds.
  • Determining when Executive Director approval is sufficient.
  • Determining when Treasurer approval is required.
  • Determining when Board President approval is required.
  • Identifying expenditures that should require Finance Committee or full Board approval.
  • Strengthening internal controls, separation of duties, and checks and balances.
  
  C. Banking & Purchasing Cards Discuss Tesha Robinson 10 m
   
  • Add Board Chair as an authorized signer on the school's bank account.
  • Review current banking relationships.
  • Discuss transitioning from a personally guaranteed credit card to a school-owned purchasing card program.
  • Review the Bill.com/Spend & Expense platform and its advantages, including:
    • No personal guarantor required.
    • Integration with Bill.com.
    • Virtual and physical purchasing cards.
    • Improved receipt collection and coding.
    • Stronger internal controls and financial oversight.
  
  D. Other Business Discuss Denitria 10 m
   

Additional financial or governance items from committee members.

  
IV. Closing Items 6:03 PM
  A. Adjourn Meeting Vote