Harding Charter Preparatory School District
Minutes
Regular Governance Board Meeting
Date and Time
Tuesday May 13, 2025 at 6:00 PM
Location
District Office Building (Pavilion)
12600 N. Kelley Avenue
Oklahoma City, OK, 73131
Directors Present
Angela Parker, Lisa Miller, Michelle Hudson, Rachel Durham, Ryan Coleman, Tiffany Ellis, Tyler Stroud
Directors Absent
None
Ex Officio Members Present
Judy Luster
Non Voting Members Present
Judy Luster
Guests Present
Jorge Chavez, Pat McKinstry, Rachel Dowell
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance
II. Recognitions
A.
Teacher of the Month - Derek Donwerth, Megan Knudson, and Crystal Regin
B.
20 Year Service Recognition - Kelli Taylor and Leslie Piccolo
Mr. Stefanick gave a shout out to Leslie Piccolo and Kelli Taylor for their 20 years at Harding
Charter Prep.
III. Committee Reports
A.
Executive Committee
The committee had a meeting and discussion on having a board retreat. The committee is
going to have a date by the end of May.
B.
Finance Committee
The committee meet with our accounting team, and they have decided to meet twice a year.
To check on all of the accounting reports that are provided to the school.
C.
Academic Committee
MIchelle Hudson mentioned that the committee meet. Shout out to Rachel Dowell for all her help.
The committee talked about goals for summer reading and having parental involvement. They also discussed testing.
D.
Communications Committee
No report.
E.
Superintendent Evaluation
No report.
IV. Consent Agenda
A.
Regular Governance Board Minutes 4/8/2025
Lisa Miller ask to have the Strategic Growth Plan votes to be added to the minutes.
B.
Work Session Governance Board Minutes 4/22/2025
Roll Call | |
---|---|
Michelle Hudson |
Aye
|
Angela Parker |
Aye
|
Rachel Durham |
Aye
|
Ryan Coleman |
Aye
|
Lisa Miller |
Aye
|
Tiffany Ellis |
Aye
|
Tyler Stroud |
No
|
C.
Human Resources Report
Roll Call | |
---|---|
Tiffany Ellis |
Aye
|
Tyler Stroud |
No
|
Michelle Hudson |
Aye
|
Angela Parker |
Aye
|
Ryan Coleman |
Aye
|
Lisa Miller |
Aye
|
Rachel Durham |
Aye
|
D.
Monthly Financial Report
Roll Call | |
---|---|
Lisa Miller |
Aye
|
Tiffany Ellis |
Aye
|
Angela Parker |
Aye
|
Michelle Hudson |
Aye
|
Tyler Stroud |
No
|
Ryan Coleman |
Aye
|
Rachel Durham |
Aye
|
E.
General Fund Purchase Orders (180 - 185)
Roll Call | |
---|---|
Tiffany Ellis |
Aye
|
Ryan Coleman |
Aye
|
Angela Parker |
Aye
|
Rachel Durham |
Aye
|
Lisa Miller |
Aye
|
Tyler Stroud |
No
|
Michelle Hudson |
Aye
|
F.
Building Fund Purchase Orders (no new orders)
Roll Call | |
---|---|
Rachel Durham |
Aye
|
Angela Parker |
Aye
|
Tiffany Ellis |
Aye
|
Michelle Hudson |
Aye
|
Tyler Stroud |
No
|
Ryan Coleman |
Aye
|
Lisa Miller |
Aye
|
G.
Gift Fund Purchase Orders (128 - 132)
Roll Call | |
---|---|
Tyler Stroud |
No
|
Tiffany Ellis |
Aye
|
Lisa Miller |
Aye
|
Angela Parker |
Aye
|
Rachel Durham |
Aye
|
Ryan Coleman |
Aye
|
Michelle Hudson |
Aye
|
H.
Monthly Credit Card Statement
Roll Call | |
---|---|
Ryan Coleman |
Aye
|
Angela Parker |
Aye
|
Rachel Durham |
Aye
|
Tiffany Ellis |
Aye
|
Tyler Stroud |
No
|
Michelle Hudson |
Aye
|
Lisa Miller |
Aye
|
I.
Purchase Order Changes Report
Roll Call | |
---|---|
Lisa Miller |
Aye
|
Tiffany Ellis |
Aye
|
Tyler Stroud |
No
|
Ryan Coleman |
Aye
|
Rachel Durham |
Aye
|
Angela Parker |
Aye
|
Michelle Hudson |
Aye
|
J.
Charter School Program Grant Update
Roll Call | |
---|---|
Rachel Durham |
Aye
|
Tyler Stroud |
No
|
Angela Parker |
Aye
|
Ryan Coleman |
Aye
|
Lisa Miller |
Aye
|
Michelle Hudson |
Aye
|
Tiffany Ellis |
Aye
|
K.
Federal Programs Update
Roll Call | |
---|---|
Rachel Durham |
Aye
|
Ryan Coleman |
Aye
|
Lisa Miller |
Aye
|
Tyler Stroud |
No
|
Angela Parker |
Aye
|
Tiffany Ellis |
Aye
|
Michelle Hudson |
Aye
|
L.
High School Surplus List
Roll Call | |
---|---|
Michelle Hudson |
Aye
|
Lisa Miller |
Aye
|
Tiffany Ellis |
Aye
|
Ryan Coleman |
Aye
|
Rachel Durham |
Aye
|
Angela Parker |
Aye
|
Tyler Stroud |
No
|
M.
Purchase of middle school ELA curriculum, Savvas.
Roll Call | |
---|---|
Tiffany Ellis |
Aye
|
Michelle Hudson |
Aye
|
Tyler Stroud |
No
|
Angela Parker |
Aye
|
Ryan Coleman |
Aye
|
Lisa Miller |
Aye
|
Rachel Durham |
Aye
|
N.
Purchase of student headphones for elementary school.
Roll Call | |
---|---|
Ryan Coleman |
Aye
|
Angela Parker |
Aye
|
Tiffany Ellis |
Aye
|
Rachel Durham |
Aye
|
Lisa Miller |
Aye
|
Michelle Hudson |
Aye
|
Tyler Stroud |
No
|
O.
Purchase of middle school math curriculum, Big Ideas, from Cengage for 2025-2026.
Roll Call | |
---|---|
Ryan Coleman |
Aye
|
Lisa Miller |
Aye
|
Michelle Hudson |
Aye
|
Tyler Stroud |
No
|
Angela Parker |
Aye
|
Tiffany Ellis |
Aye
|
Rachel Durham |
Aye
|
P.
Approval of Application for Temporary Appropriations for 2025-2026.
Roll Call | |
---|---|
Ryan Coleman |
Aye
|
Tyler Stroud |
No
|
Angela Parker |
Aye
|
Tiffany Ellis |
Aye
|
Michelle Hudson |
Aye
|
Rachel Durham |
Aye
|
Lisa Miller |
Aye
|
Q.
Approval regarding contract with Jenkins & Kemper for tax return services in 2025-2026.
Roll Call | |
---|---|
Lisa Miller |
Aye
|
Tiffany Ellis |
Aye
|
Rachel Durham |
Aye
|
Ryan Coleman |
Aye
|
Tyler Stroud |
No
|
Angela Parker |
Aye
|
Michelle Hudson |
Aye
|
R.
Approval regarding contract with Jenkins & Kemper for accounting services in 2025-2026.
Roll Call | |
---|---|
Rachel Durham |
Aye
|
Michelle Hudson |
Aye
|
Tyler Stroud |
No
|
Ryan Coleman |
Aye
|
Lisa Miller |
Aye
|
Tiffany Ellis |
Aye
|
Angela Parker |
Aye
|
S.
Approval regarding contract with SchoolMint for registration and enrollment services for 2025-2026.
Roll Call | |
---|---|
Michelle Hudson |
Aye
|
Tiffany Ellis |
Aye
|
Ryan Coleman |
Aye
|
Tyler Stroud |
No
|
Lisa Miller |
Aye
|
Angela Parker |
Aye
|
Rachel Durham |
Aye
|
T.
Approval regarding contract with Anglin PR for public relation services in 2025-2026.
Roll Call | |
---|---|
Ryan Coleman |
Aye
|
Michelle Hudson |
Aye
|
Tyler Stroud |
No
|
Angela Parker |
Aye
|
Tiffany Ellis |
Aye
|
Rachel Durham |
Aye
|
Lisa Miller |
Aye
|
U.
Approval regarding contract with Track It Forward for a volunteer hour tracking system in 2025-2026.
Roll Call | |
---|---|
Rachel Durham |
Aye
|
Lisa Miller |
Aye
|
Tyler Stroud |
No
|
Ryan Coleman |
Aye
|
Angela Parker |
Aye
|
Tiffany Ellis |
Aye
|
Michelle Hudson |
Aye
|
V.
Approval regarding contract renewal with Keystone Food Services for 2025-2026.
Roll Call | |
---|---|
Tyler Stroud |
No
|
Lisa Miller |
Aye
|
Angela Parker |
Aye
|
Tiffany Ellis |
Aye
|
Ryan Coleman |
Aye
|
Rachel Durham |
Aye
|
Michelle Hudson |
Aye
|
W.
Approval regarding contract with YMCA for summer day camp at 3232 NW 65th Street for Summer 2025.
Roll Call | |
---|---|
Rachel Durham |
Aye
|
Lisa Miller |
Aye
|
Angela Parker |
Aye
|
Ryan Coleman |
Aye
|
Tyler Stroud |
No
|
Tiffany Ellis |
Aye
|
Michelle Hudson |
Aye
|
V. Superintendent's Report
A.
Superintendent Report
Mr. Stefanick discussed his Superintendent. Enrollment will go up and down until the 2025-2026 school year actually starts.
VI. Informational Items
A.
Investment Analysis through Due Diligence for FuelOKC.
Mr. Stefanick explained the Investment Analysis from Fuel OKC.
B.
Comprehensive Grant Strategy Results from SimpleGrants.
Mr. Stefanick explained the SimpleGrants Strategy Results.
VII. Action Items
A.
Discussion and possible action on signing memorandum of understanding for an Exchange Visitor Teacher Program with Global Educational Concepts.
Mr. Stefanick went over the attachment and explained how the program would work.
Roll Call | |
---|---|
Ryan Coleman |
Aye
|
Tiffany Ellis |
Aye
|
Tyler Stroud |
Absent
|
Angela Parker |
Aye
|
Michelle Hudson |
Aye
|
Lisa Miller |
Aye
|
Rachel Durham |
Aye
|
B.
Discussion and possible action regarding submission of charter renewal notification to Oklahoma City Public Schools for the years 2027-2036.
Roll Call | |
---|---|
Angela Parker |
Aye
|
Ryan Coleman |
Aye
|
Rachel Durham |
Aye
|
Tyler Stroud |
Absent
|
Tiffany Ellis |
Aye
|
Michelle Hudson |
Aye
|
Lisa Miller |
Aye
|
C.
Discussion and possible action regarding submission of mutual ratification of lease agreements to Oklahoma City Public Schools for 1301 NE 101st Street and 3232 NW 65th Street for 2025-2026.
Roll Call | |
---|---|
Ryan Coleman |
Aye
|
Tiffany Ellis |
Aye
|
Rachel Durham |
Aye
|
Angela Parker |
Aye
|
Michelle Hudson |
Aye
|
Lisa Miller |
Aye
|
Tyler Stroud |
Absent
|
D.
Discussion and possible action on revisions to the Oklahoma Teacher Empowerment Program Policy.
Roll Call | |
---|---|
Tyler Stroud |
Absent
|
E.
Discussion and possible action on revisions to the Student Admissions Policy.
Roll Call | |
---|---|
Tyler Stroud |
Absent
|
F.
Discussion and possible action on board nominations for president, vice president, and secretary to be voted upon at the next regular scheduled meeting.
President - Ryan Coleman and Lisa Miller
Vice President - Tiffany Ellis
Secretary - Angela Parker Celestine
Roll Call | |
---|---|
Lisa Miller |
Aye
|
Tyler Stroud |
Absent
|
Michelle Hudson |
Aye
|
Tiffany Ellis |
Aye
|
Ryan Coleman |
Aye
|
Angela Parker |
Aye
|
Rachel Durham |
Aye
|
G.
Discussion and possible action on accepting the board committee member recommendations from the executive committee for 2025-2026.
Roll Call | |
---|---|
Tiffany Ellis |
Aye
|
Michelle Hudson |
Aye
|
Lisa Miller |
Aye
|
Angela Parker |
Aye
|
Ryan Coleman |
Aye
|
Rachel Durham |
Aye
|
Tyler Stroud |
Absent
|
H.
Discussion and possible action on adding Jorge Chavez as an HCP Community Governance Board Member starting a first term from 6/1/2025 - 6/1/2028.
Roll Call | |
---|---|
Ryan Coleman |
Aye
|
Michelle Hudson |
Aye
|
Angela Parker |
Aye
|
Tiffany Ellis |
Aye
|
Rachel Durham |
Aye
|
Tyler Stroud |
Absent
|
Lisa Miller |
Aye
|
I.
Discussion and possible action on adding Conner Mulvaney as an HCP Community Governance Board Member starting a first term from 6/1/2025 - 6/1/2028.
Roll Call | |
---|---|
Angela Parker |
Aye
|
Lisa Miller |
Aye
|
Tiffany Ellis |
Aye
|
Rachel Durham |
Aye
|
Michelle Hudson |
Aye
|
Tyler Stroud |
Absent
|
Ryan Coleman |
Aye
|
VIII. Executive Session
A.
Motion to enter into Executive Session for discussions pursuant to 25 O.S.§ 307 (B) (1) (4) to discuss on superintendent’s recommendation to terminate the employment of Kiara Burdine, HCP Teacher 2024 - 2025.
Roll Call | |
---|---|
Lisa Miller |
Aye
|
Rachel Durham |
Aye
|
Tyler Stroud |
Absent
|
Ryan Coleman |
Aye
|
Michelle Hudson |
Aye
|
Angela Parker |
Aye
|
Tiffany Ellis |
Aye
|
IX. Action on Executive Session
A.
Action, if any, concerning the employment of Kiara Burdine, HCP Teacher 2024-2025.
Roll Call | |
---|---|
Rachel Durham |
Aye
|
Tiffany Ellis |
Aye
|
Tyler Stroud |
Absent
|
Angela Parker |
Aye
|
Ryan Coleman |
Aye
|
Michelle Hudson |
Aye
|
Lisa Miller |
Aye
|
The governance board came out of Executive Session at 8:14 pm.
X. Executive Session
A.
Motion to enter into Executive Session for discussions, if any regarding the evaluation and employment of the Superintendent, pursuant to 25 O.S.§, 307 (B)(1) and 70 O.S.§, 5-118
Roll Call | |
---|---|
Michelle Hudson |
Aye
|
Angela Parker |
Aye
|
Rachel Durham |
Aye
|
Tyler Stroud |
Absent
|
Lisa Miller |
Aye
|
Ryan Coleman |
Aye
|
Tiffany Ellis |
Aye
|
The governance board came out of Executive Session at 8:50 pm.
XI. Action on Executive Session
A.
Action, if any, concerning the evaluation or employment of Superintendent.
There was a motion made by Lisa Miller to send the new contract to the legal committee for language review. The motion was seconded by Michelle Hudson. The new contract will be presented and the June board meeting for approval.
Roll Call | |
---|---|
Rachel Durham |
Aye
|
Lisa Miller |
Aye
|
Tiffany Ellis |
Aye
|
Angela Parker |
Aye
|
Michelle Hudson |
Aye
|
Tyler Stroud |
Absent
|
Ryan Coleman |
Aye
|
XII. Closing Items
A.
Adjourn Meeting
Roll Call | |
---|---|
Tyler Stroud |
Absent
|
Tiffany Ellis |
Aye
|
Angela Parker |
Aye
|
Ryan Coleman |
Aye
|
Rachel Durham |
Aye
|
Michelle Hudson |
Aye
|
Lisa Miller |
Aye
|
Mr. Stefanick gave a shout out to the Teacher of the Months.