Harding Charter Preparatory School District
Minutes
Regular Governance Board Meeting
Date and Time
Tuesday May 13, 2025 at 6:00 PM
Location
District Office Building (Pavilion)
12600 N. Kelley Avenue
Oklahoma City, OK, 73131
Directors Present
Angela Parker, Lisa Miller, Michelle Hudson, Rachel Durham, Ryan Coleman, Tiffany Ellis, Tyler Stroud
Directors Absent
None
Ex Officio Members Present
Judy Luster
Non Voting Members Present
Judy Luster
Guests Present
Jorge Chavez, Pat McKinstry, Rachel Dowell
I. Opening Items
A.
Call the Meeting to Order
Ryan Coleman called a meeting of the board of directors of Harding Charter Preparatory School District to order on Tuesday May 13, 2025 at 6:05 PM.
B.
Record Attendance
II. Recognitions
A.
Teacher of the Month - Derek Donwerth, Megan Knudson, and Crystal Regin
B.
20 Year Service Recognition - Kelli Taylor and Leslie Piccolo
Mr. Stefanick gave a shout out to Leslie Piccolo and Kelli Taylor for their 20 years at Harding
Charter Prep.
III. Committee Reports
A.
Executive Committee
The committee had a meeting and discussion on having a board retreat. The committee is
going to have a date by the end of May.
B.
Finance Committee
The committee meet with our accounting team, and they have decided to meet twice a year.
To check on all of the accounting reports that are provided to the school.
C.
Academic Committee
MIchelle Hudson mentioned that the committee meet. Shout out to Rachel Dowell for all her help.
The committee talked about goals for summer reading and having parental involvement. They also discussed testing.
D.
Communications Committee
No report.
E.
Superintendent Evaluation
No report.
IV. Consent Agenda
A.
Regular Governance Board Minutes 4/8/2025
Lisa Miller ask to have the Strategic Growth Plan votes to be added to the minutes.
Lisa Miller made a motion to approve the minutes from Regular Governance Board Meeting on 04-08-25.
Rachel Durham seconded the motion.
The board VOTED to approve the motion.
B.
Work Session Governance Board Minutes 4/22/2025
Tiffany Ellis made a motion to approve the minutes from Work Session of Governance Board on 04-22-25.
Lisa Miller seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Michelle Hudson |
Aye
|
| Angela Parker |
Aye
|
| Rachel Durham |
Aye
|
| Ryan Coleman |
Aye
|
| Lisa Miller |
Aye
|
| Tiffany Ellis |
Aye
|
| Tyler Stroud |
No
|
C.
Human Resources Report
Tiffany Ellis made a motion to accept the human resource report.
Lisa Miller seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Tiffany Ellis |
Aye
|
| Tyler Stroud |
No
|
| Michelle Hudson |
Aye
|
| Angela Parker |
Aye
|
| Ryan Coleman |
Aye
|
| Lisa Miller |
Aye
|
| Rachel Durham |
Aye
|
D.
Monthly Financial Report
Tiffany Ellis made a motion to human financial report.
Lisa Miller seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lisa Miller |
Aye
|
| Tiffany Ellis |
Aye
|
| Angela Parker |
Aye
|
| Michelle Hudson |
Aye
|
| Tyler Stroud |
No
|
| Ryan Coleman |
Aye
|
| Rachel Durham |
Aye
|
E.
General Fund Purchase Orders (180 - 185)
Tiffany Ellis made a motion to accept the general fund purchase orders (180-185).
Lisa Miller seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Tiffany Ellis |
Aye
|
| Ryan Coleman |
Aye
|
| Angela Parker |
Aye
|
| Rachel Durham |
Aye
|
| Lisa Miller |
Aye
|
| Tyler Stroud |
No
|
| Michelle Hudson |
Aye
|
F.
Building Fund Purchase Orders (no new orders)
Tiffany Ellis made a motion to accept the building fund purchase orders (no new orders).
Lisa Miller seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Rachel Durham |
Aye
|
| Angela Parker |
Aye
|
| Tiffany Ellis |
Aye
|
| Michelle Hudson |
Aye
|
| Tyler Stroud |
No
|
| Ryan Coleman |
Aye
|
| Lisa Miller |
Aye
|
G.
Gift Fund Purchase Orders (128 - 132)
Tiffany Ellis made a motion to accept the gift fund purchase orders (128-132).
Lisa Miller seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Tyler Stroud |
No
|
| Tiffany Ellis |
Aye
|
| Lisa Miller |
Aye
|
| Angela Parker |
Aye
|
| Rachel Durham |
Aye
|
| Ryan Coleman |
Aye
|
| Michelle Hudson |
Aye
|
H.
Monthly Credit Card Statement
Tiffany Ellis made a motion to accept the monthly credit card statement.
Lisa Miller seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Ryan Coleman |
Aye
|
| Angela Parker |
Aye
|
| Rachel Durham |
Aye
|
| Tiffany Ellis |
Aye
|
| Tyler Stroud |
No
|
| Michelle Hudson |
Aye
|
| Lisa Miller |
Aye
|
I.
Purchase Order Changes Report
Tiffany Ellis made a motion to accept the purchase order change report.
Lisa Miller seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lisa Miller |
Aye
|
| Tiffany Ellis |
Aye
|
| Tyler Stroud |
No
|
| Ryan Coleman |
Aye
|
| Rachel Durham |
Aye
|
| Angela Parker |
Aye
|
| Michelle Hudson |
Aye
|
J.
Charter School Program Grant Update
Tiffany Ellis made a motion to accept the charter school program grant update.
Lisa Miller seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Rachel Durham |
Aye
|
| Tyler Stroud |
No
|
| Angela Parker |
Aye
|
| Ryan Coleman |
Aye
|
| Lisa Miller |
Aye
|
| Michelle Hudson |
Aye
|
| Tiffany Ellis |
Aye
|
K.
Federal Programs Update
Tiffany Ellis made a motion to accept the federal programs update.
Lisa Miller seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Rachel Durham |
Aye
|
| Ryan Coleman |
Aye
|
| Lisa Miller |
Aye
|
| Tyler Stroud |
No
|
| Angela Parker |
Aye
|
| Tiffany Ellis |
Aye
|
| Michelle Hudson |
Aye
|
L.
High School Surplus List
Tiffany Ellis made a motion to accept the high school surplus list.
Lisa Miller seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Michelle Hudson |
Aye
|
| Lisa Miller |
Aye
|
| Tiffany Ellis |
Aye
|
| Ryan Coleman |
Aye
|
| Rachel Durham |
Aye
|
| Angela Parker |
Aye
|
| Tyler Stroud |
No
|
M.
Purchase of middle school ELA curriculum, Savvas.
Tiffany Ellis made a motion to accept the purchase of middle school ELA curriculum, Savvas.
Lisa Miller seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Tiffany Ellis |
Aye
|
| Michelle Hudson |
Aye
|
| Tyler Stroud |
No
|
| Angela Parker |
Aye
|
| Ryan Coleman |
Aye
|
| Lisa Miller |
Aye
|
| Rachel Durham |
Aye
|
N.
Purchase of student headphones for elementary school.
Tiffany Ellis made a motion to accept the purchase of student headphones for elementary school.
Lisa Miller seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Ryan Coleman |
Aye
|
| Angela Parker |
Aye
|
| Tiffany Ellis |
Aye
|
| Rachel Durham |
Aye
|
| Lisa Miller |
Aye
|
| Michelle Hudson |
Aye
|
| Tyler Stroud |
No
|
O.
Purchase of middle school math curriculum, Big Ideas, from Cengage for 2025-2026.
Tiffany Ellis made a motion to accept the purchase of middle school math curriculum, Big Ideas, from Cengage for 2025-2026.
Lisa Miller seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Ryan Coleman |
Aye
|
| Lisa Miller |
Aye
|
| Michelle Hudson |
Aye
|
| Tyler Stroud |
No
|
| Angela Parker |
Aye
|
| Tiffany Ellis |
Aye
|
| Rachel Durham |
Aye
|
P.
Approval of Application for Temporary Appropriations for 2025-2026.
Tiffany Ellis made a motion to accept the application for Temporary Appropriations for 2025-2026.
Lisa Miller seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Ryan Coleman |
Aye
|
| Tyler Stroud |
No
|
| Angela Parker |
Aye
|
| Tiffany Ellis |
Aye
|
| Michelle Hudson |
Aye
|
| Rachel Durham |
Aye
|
| Lisa Miller |
Aye
|
Q.
Approval regarding contract with Jenkins & Kemper for tax return services in 2025-2026.
Tiffany Ellis made a motion to accept the contract with Jenkins & Kemper for tax return services in 2025-2026.
Lisa Miller seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lisa Miller |
Aye
|
| Tiffany Ellis |
Aye
|
| Rachel Durham |
Aye
|
| Ryan Coleman |
Aye
|
| Tyler Stroud |
No
|
| Angela Parker |
Aye
|
| Michelle Hudson |
Aye
|
R.
Approval regarding contract with Jenkins & Kemper for accounting services in 2025-2026.
Tiffany Ellis made a motion to accept the contract with Jenkins & Kemper for accounting services in 2025-2026.
Lisa Miller seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Rachel Durham |
Aye
|
| Michelle Hudson |
Aye
|
| Tyler Stroud |
No
|
| Ryan Coleman |
Aye
|
| Lisa Miller |
Aye
|
| Tiffany Ellis |
Aye
|
| Angela Parker |
Aye
|
S.
Approval regarding contract with SchoolMint for registration and enrollment services for 2025-2026.
Tiffany Ellis made a motion to to approve the contract with SchoolMint for registration and enrollment
services for 2025-2026.
Lisa Miller seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Michelle Hudson |
Aye
|
| Tiffany Ellis |
Aye
|
| Ryan Coleman |
Aye
|
| Tyler Stroud |
No
|
| Lisa Miller |
Aye
|
| Angela Parker |
Aye
|
| Rachel Durham |
Aye
|
T.
Approval regarding contract with Anglin PR for public relation services in 2025-2026.
Tiffany Ellis made a motion to approve the contract with Anglin PR for public relation services in
2025-2026.
Lisa Miller seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Ryan Coleman |
Aye
|
| Michelle Hudson |
Aye
|
| Tyler Stroud |
No
|
| Angela Parker |
Aye
|
| Tiffany Ellis |
Aye
|
| Rachel Durham |
Aye
|
| Lisa Miller |
Aye
|
U.
Approval regarding contract with Track It Forward for a volunteer hour tracking system in 2025-2026.
Tiffany Ellis made a motion to approve the contract with Track It Forward for a volunteer hour tracking system in 2025-5026.
Lisa Miller seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Rachel Durham |
Aye
|
| Lisa Miller |
Aye
|
| Tyler Stroud |
No
|
| Ryan Coleman |
Aye
|
| Angela Parker |
Aye
|
| Tiffany Ellis |
Aye
|
| Michelle Hudson |
Aye
|
V.
Approval regarding contract renewal with Keystone Food Services for 2025-2026.
Tiffany Ellis made a motion to accept the contract renewal with Keystone Food Services for
2025-2026.
Lisa Miller seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Tyler Stroud |
No
|
| Lisa Miller |
Aye
|
| Angela Parker |
Aye
|
| Tiffany Ellis |
Aye
|
| Ryan Coleman |
Aye
|
| Rachel Durham |
Aye
|
| Michelle Hudson |
Aye
|
W.
Approval regarding contract with YMCA for summer day camp at 3232 NW 65th Street for Summer 2025.
Tiffany Ellis made a motion to approve the contract with YMCA for summer day camp at
3232 NW 65th Street for summer 2025.
Lisa Miller seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Rachel Durham |
Aye
|
| Lisa Miller |
Aye
|
| Angela Parker |
Aye
|
| Ryan Coleman |
Aye
|
| Tyler Stroud |
No
|
| Tiffany Ellis |
Aye
|
| Michelle Hudson |
Aye
|
V. Superintendent's Report
A.
Superintendent Report
Mr. Stefanick discussed his Superintendent. Enrollment will go up and down until the 2025-2026 school year actually starts.
VI. Informational Items
A.
Investment Analysis through Due Diligence for FuelOKC.
Mr. Stefanick explained the Investment Analysis from Fuel OKC.
B.
Comprehensive Grant Strategy Results from SimpleGrants.
Mr. Stefanick explained the SimpleGrants Strategy Results.
VII. Action Items
A.
Discussion and possible action on signing memorandum of understanding for an Exchange Visitor Teacher Program with Global Educational Concepts.
Mr. Stefanick went over the attachment and explained how the program would work.
Angela Parker made a motion to Explore the possibilities for the Spring of 2026 and if anyone is hired through the program, it must be reflected on the Human Resource report.
Tiffany Ellis seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Ryan Coleman |
Aye
|
| Tiffany Ellis |
Aye
|
| Tyler Stroud |
Absent
|
| Angela Parker |
Aye
|
| Michelle Hudson |
Aye
|
| Lisa Miller |
Aye
|
| Rachel Durham |
Aye
|
B.
Discussion and possible action regarding submission of charter renewal notification to Oklahoma City Public Schools for the years 2027-2036.
Lisa Miller made a motion to accept the charter school renewal from Oklahoma City Public Schools for years 2027-2036.
Angela Parker seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Angela Parker |
Aye
|
| Ryan Coleman |
Aye
|
| Rachel Durham |
Aye
|
| Tyler Stroud |
Absent
|
| Tiffany Ellis |
Aye
|
| Michelle Hudson |
Aye
|
| Lisa Miller |
Aye
|
C.
Discussion and possible action regarding submission of mutual ratification of lease agreements to Oklahoma City Public Schools for 1301 NE 101st Street and 3232 NW 65th Street for 2025-2026.
Angela Parker made a motion to accept the mutual ratification of the lease agreements to Oklahoma City Public Schools for 1301 NE 101st and 3232 NW 65th for 2025-2026.
Rachel Durham seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Ryan Coleman |
Aye
|
| Tiffany Ellis |
Aye
|
| Rachel Durham |
Aye
|
| Angela Parker |
Aye
|
| Michelle Hudson |
Aye
|
| Lisa Miller |
Aye
|
| Tyler Stroud |
Absent
|
D.
Discussion and possible action on revisions to the Oklahoma Teacher Empowerment Program Policy.
Tiffany Ellis made a motion to accept the revisions of the Oklahoma Teacher Empowerment Program Policy.
Lisa Miller seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Tyler Stroud |
Absent
|
E.
Discussion and possible action on revisions to the Student Admissions Policy.
Rachel Durham made a motion to accept the revisions to the Student Admissions Policy.
Angela Parker seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Tyler Stroud |
Absent
|
F.
Discussion and possible action on board nominations for president, vice president, and secretary to be voted upon at the next regular scheduled meeting.
Tiffany Ellis made a motion to accept all the nominations for board positions.
Angela Parker seconded the motion.
President - Ryan Coleman and Lisa Miller
Vice President - Tiffany Ellis
Secretary - Angela Parker Celestine
| Roll Call | |
|---|---|
| Lisa Miller |
Aye
|
| Tyler Stroud |
Absent
|
| Michelle Hudson |
Aye
|
| Tiffany Ellis |
Aye
|
| Ryan Coleman |
Aye
|
| Angela Parker |
Aye
|
| Rachel Durham |
Aye
|
G.
Discussion and possible action on accepting the board committee member recommendations from the executive committee for 2025-2026.
Lisa Miller made a motion to postpone the acceptance of the executive committee for 2025-2026 until the June board meeting.
Rachel Durham seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Tiffany Ellis |
Aye
|
| Michelle Hudson |
Aye
|
| Lisa Miller |
Aye
|
| Angela Parker |
Aye
|
| Ryan Coleman |
Aye
|
| Rachel Durham |
Aye
|
| Tyler Stroud |
Absent
|
H.
Discussion and possible action on adding Jorge Chavez as an HCP Community Governance Board Member starting a first term from 6/1/2025 - 6/1/2028.
Lisa Miller made a motion to accept adding Jorge Chavez as an HCP Community Governance Board Member starting 6/1/2025 until 06/01/2028.
Tiffany Ellis seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Ryan Coleman |
Aye
|
| Michelle Hudson |
Aye
|
| Angela Parker |
Aye
|
| Tiffany Ellis |
Aye
|
| Rachel Durham |
Aye
|
| Tyler Stroud |
Absent
|
| Lisa Miller |
Aye
|
I.
Discussion and possible action on adding Conner Mulvaney as an HCP Community Governance Board Member starting a first term from 6/1/2025 - 6/1/2028.
Lisa Miller made a motion to accept adding Conner Mulvaney as an HCP Community Governance Board Member starting 6/1/2025 until 06/01/2028.
Angela Parker seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Angela Parker |
Aye
|
| Lisa Miller |
Aye
|
| Tiffany Ellis |
Aye
|
| Rachel Durham |
Aye
|
| Michelle Hudson |
Aye
|
| Tyler Stroud |
Absent
|
| Ryan Coleman |
Aye
|
VIII. Executive Session
A.
Motion to enter into Executive Session for discussions pursuant to 25 O.S.§ 307 (B) (1) (4) to discuss on superintendent’s recommendation to terminate the employment of Kiara Burdine, HCP Teacher 2024 - 2025.
Rachel Durham made a motion to move into Executive Session and 8:01 pm.
Tiffany Ellis seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lisa Miller |
Aye
|
| Rachel Durham |
Aye
|
| Tyler Stroud |
Absent
|
| Ryan Coleman |
Aye
|
| Michelle Hudson |
Aye
|
| Angela Parker |
Aye
|
| Tiffany Ellis |
Aye
|
IX. Action on Executive Session
A.
Action, if any, concerning the employment of Kiara Burdine, HCP Teacher 2024-2025.
Lisa Miller made a motion to deny Kiara Burdine's resignation on 5/9/2025. The board decided to terminate her employment on 5/13/2025.
Michelle Hudson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Rachel Durham |
Aye
|
| Tiffany Ellis |
Aye
|
| Tyler Stroud |
Absent
|
| Angela Parker |
Aye
|
| Ryan Coleman |
Aye
|
| Michelle Hudson |
Aye
|
| Lisa Miller |
Aye
|
The governance board came out of Executive Session at 8:14 pm.
X. Executive Session
A.
Motion to enter into Executive Session for discussions, if any regarding the evaluation and employment of the Superintendent, pursuant to 25 O.S.§, 307 (B)(1) and 70 O.S.§, 5-118
Lisa Miller made a motion to move into Executive Session at 8:15 pm.
Rachel Durham seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Michelle Hudson |
Aye
|
| Angela Parker |
Aye
|
| Rachel Durham |
Aye
|
| Tyler Stroud |
Absent
|
| Lisa Miller |
Aye
|
| Ryan Coleman |
Aye
|
| Tiffany Ellis |
Aye
|
The governance board came out of Executive Session at 8:50 pm.
XI. Action on Executive Session
A.
Action, if any, concerning the evaluation or employment of Superintendent.
Michelle Hudson made a motion to change Mr. Stefanick's current contract base salary to $165,000.00 for one year.
Angela Parker seconded the motion.
There was a motion made by Lisa Miller to send the new contract to the legal committee for language review. The motion was seconded by Michelle Hudson. The new contract will be presented and the June board meeting for approval.
| Roll Call | |
|---|---|
| Rachel Durham |
Aye
|
| Lisa Miller |
Aye
|
| Tiffany Ellis |
Aye
|
| Angela Parker |
Aye
|
| Michelle Hudson |
Aye
|
| Tyler Stroud |
Absent
|
| Ryan Coleman |
Aye
|
XII. Closing Items
A.
Adjourn Meeting
Tiffany Ellis made a motion to adjourn the meeting at 8:56 pm.
Lisa Miller seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Tyler Stroud |
Absent
|
| Tiffany Ellis |
Aye
|
| Angela Parker |
Aye
|
| Ryan Coleman |
Aye
|
| Rachel Durham |
Aye
|
| Michelle Hudson |
Aye
|
| Lisa Miller |
Aye
|
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:56 PM.
Respectfully Submitted,
Judy Luster
Mr. Stefanick gave a shout out to the Teacher of the Months.