Harding Charter Preparatory School District
Minutes
Regular Governance Board Meeting
Date and Time
Tuesday February 11, 2025 at 6:00 PM
Location
District Office Building (Pavilion)
12600 N. Kelley Avenue
Oklahoma City, OK, 73131
Directors Present
Angela Parker, Lisa Miller, Michelle Hudson, Rachel Durham, Ryan Coleman, Tiffany Ellis, Tyler Stroud
Directors Absent
Michael Pedder
Ex Officio Members Present
Judy Luster, Lou Falsetti
Non Voting Members Present
Judy Luster, Lou Falsetti
Guests Present
H Brooke Caldwell-Shelor, James Conner, Rachel Dowell, Steven Stefanick
I. Opening Items
A.
Call the Meeting to Order
Ryan Coleman called a meeting of the board of directors of Harding Charter Preparatory School District to order on Tuesday Feb 11, 2025 at 6:01 PM.
B.
Record Attendance
II. Committee Reports
A.
Executive Committee
B.
Finance Committee
Lisa Miller reported that our carryover at this time is very healthy. Lisa also informed the board
that we could be fined 5% if our carryover is more than 20% at the end of the year.
C.
Academic Committee
Michelle Hudson stated that the Academic Committe is having trouble getting to together. But will
be meeting before the next board meeting.
D.
Communications Committee
Tiffany Ellis reported that the Communications Committee has not meet.
E.
Superintendent Evaluation
Michael Pedder was not in attendance for the board meeting. But committee members stated that the committee has meet. But there were no results.
III. Consent Agenda
A.
Regular Governance Board Minutes 1/14/2025
Rachel Durham made a motion to approve the minutes from January Regular Governance Board Meeting on 01-14-25.
Michelle Hudson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Tiffany Ellis |
Aye
|
| Michael Pedder |
Absent
|
| Tyler Stroud |
Aye
|
| Angela Parker |
Absent
|
| Rachel Durham |
Aye
|
| Ryan Coleman |
Aye
|
| Lisa Miller |
Aye
|
| Michelle Hudson |
Aye
|
B.
Human Resources Report
Rachel Durham made a motion to approve the minutes from Governance Board Agenda Prep on 02-04-25.
Michelle Hudson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Rachel Durham |
Aye
|
| Ryan Coleman |
Aye
|
| Tiffany Ellis |
Aye
|
| Michelle Hudson |
Aye
|
| Lisa Miller |
Aye
|
| Michael Pedder |
Absent
|
| Angela Parker |
Absent
|
| Tyler Stroud |
Aye
|
C.
Monthly Financial Report
Rachel Durham made a motion to approve the financial report.
Michelle Hudson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Tyler Stroud |
Aye
|
| Rachel Durham |
Aye
|
| Ryan Coleman |
Aye
|
| Michael Pedder |
Absent
|
| Michelle Hudson |
Aye
|
| Angela Parker |
Absent
|
| Lisa Miller |
Aye
|
| Tiffany Ellis |
Aye
|
D.
General Fund Purchase Orders (155 - 166)
Rachel Durham made a motion to approve the general fund purchase orders.
Michelle Hudson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Michael Pedder |
Absent
|
| Lisa Miller |
Aye
|
| Tyler Stroud |
Absent
|
| Angela Parker |
Aye
|
| Tiffany Ellis |
Aye
|
| Ryan Coleman |
Aye
|
| Rachel Durham |
Aye
|
| Michelle Hudson |
Aye
|
E.
Building Fund Purchase Orders (no new purchase orders)
Rachel Durham made a motion to to approve the building fund purchase orders.
Michelle Hudson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Michelle Hudson |
Aye
|
| Tyler Stroud |
Absent
|
| Tiffany Ellis |
Aye
|
| Rachel Durham |
Aye
|
| Lisa Miller |
Aye
|
| Angela Parker |
Aye
|
| Michael Pedder |
Absent
|
| Ryan Coleman |
Aye
|
F.
Gift Fund Purchase Orders (123)
Rachel Durham made a motion to approve the gift fund purchase orders.
Michelle Hudson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Angela Parker |
Aye
|
| Michelle Hudson |
Aye
|
| Tyler Stroud |
Absent
|
| Ryan Coleman |
Aye
|
| Lisa Miller |
Aye
|
| Rachel Durham |
Aye
|
| Tiffany Ellis |
Aye
|
| Michael Pedder |
Absent
|
G.
Monthly Credit Card Statement
Rachel Durham made a motion to approve the monthly credit card statement.
Michelle Hudson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lisa Miller |
Aye
|
| Rachel Durham |
Aye
|
| Michael Pedder |
Absent
|
| Ryan Coleman |
Aye
|
| Angela Parker |
Aye
|
| Michelle Hudson |
Aye
|
| Tyler Stroud |
Absent
|
| Tiffany Ellis |
Aye
|
H.
Purchase Order Changes Report
Rachel Durham made a motion to approve purchase order changes report.
Michelle Hudson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Michael Pedder |
Absent
|
| Rachel Durham |
Aye
|
| Ryan Coleman |
Aye
|
| Tiffany Ellis |
Aye
|
| Michelle Hudson |
Aye
|
| Lisa Miller |
Aye
|
| Angela Parker |
Aye
|
| Tyler Stroud |
Absent
|
I.
Purchasing and installation services of safety window ballistic film on elementary school building from Kaw Power and Safety.
Rachel Durham made a motion to purchase and installation the safety window ballistic film on the elementary school building from KAW Power and Safety.
Michelle Hudson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Rachel Durham |
Aye
|
| Lisa Miller |
Aye
|
| Tiffany Ellis |
Aye
|
| Michelle Hudson |
Aye
|
| Ryan Coleman |
Aye
|
| Michael Pedder |
Absent
|
| Angela Parker |
Aye
|
| Tyler Stroud |
Absent
|
J.
Purchasing play houses and sand pit at elementary school from Wolf Home Repair and Maintenance.
Rachel Durham made a motion to approve the purchase play houses and sand pit for the elementary school.
Michelle Hudson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Ryan Coleman |
Aye
|
| Michael Pedder |
Absent
|
| Rachel Durham |
Aye
|
| Lisa Miller |
Aye
|
| Tiffany Ellis |
Aye
|
| Michelle Hudson |
Aye
|
| Tyler Stroud |
Absent
|
| Angela Parker |
Aye
|
K.
Purchasing Climb and Discover playground equipment at elementary school from Kaplan.
Rachel Durham made a motion to approve the purchase of Climb and Discover playground equipment for the elementary school from Kaplan.
Michelle Hudson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Tyler Stroud |
Absent
|
| Ryan Coleman |
Aye
|
| Angela Parker |
Aye
|
| Rachel Durham |
Aye
|
| Michelle Hudson |
Aye
|
| Lisa Miller |
Aye
|
| Tiffany Ellis |
Aye
|
| Michael Pedder |
Absent
|
L.
Purchasing Big Ideas math curriculum for elementary school from Cengage Learning.
Rachel Durham made a motion to approve the purchase of Bid Idean math curriculum for the elementary school from Cengage Learning.
Michelle Hudson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lisa Miller |
Aye
|
| Michael Pedder |
Absent
|
| Ryan Coleman |
Aye
|
| Angela Parker |
Aye
|
| Rachel Durham |
Aye
|
| Tyler Stroud |
Absent
|
| Tiffany Ellis |
Aye
|
| Michelle Hudson |
Aye
|
M.
Purchasing 95% Phonics reading curriculum for elementary school from 95 Percent Group.
Rachel Durham made a motion to approve the purchase of 95% Phonics reading curriculum for elementary school.
Michelle Hudson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Tiffany Ellis |
Aye
|
| Michael Pedder |
Absent
|
| Angela Parker |
Aye
|
| Michelle Hudson |
Aye
|
| Tyler Stroud |
Absent
|
| Rachel Durham |
Aye
|
| Ryan Coleman |
Aye
|
| Lisa Miller |
Aye
|
N.
Purchasing classroom consumables for Pre-Kindergarten from Amazon and Lakeshore.
Rachel Durham made a motion to approve the purchase of classroom consumables for Pre-Kindergarten from Amazon and Lakeshore Learning.
Michelle Hudson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Rachel Durham |
Aye
|
| Michelle Hudson |
Aye
|
| Angela Parker |
Aye
|
| Ryan Coleman |
Aye
|
| Michael Pedder |
Absent
|
| Lisa Miller |
Aye
|
| Tiffany Ellis |
Aye
|
| Tyler Stroud |
Absent
|
O.
Purchasing classroom consumables for Kindergarten from Amazon and Lakeshore.
Rachel Durham made a motion to to approve the purchase of the classroom consumables for ki
Kindergarten form Amazon and Lakeshore Learning.
Michelle Hudson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Ryan Coleman |
Aye
|
| Tiffany Ellis |
Aye
|
| Angela Parker |
Aye
|
| Michelle Hudson |
Aye
|
| Lisa Miller |
Aye
|
| Michael Pedder |
Absent
|
| Rachel Durham |
Aye
|
| Tyler Stroud |
Absent
|
P.
Purchasing classroom consumables for 1st Grade from Amazon and Lakeshore.
Rachel Durham made a motion to approve the purchase of consumables for 1st Grade from Amazon and Lakeshore Learing.
Michelle Hudson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Angela Parker |
Aye
|
| Tiffany Ellis |
Aye
|
| Michelle Hudson |
Aye
|
| Lisa Miller |
Aye
|
| Rachel Durham |
Aye
|
| Ryan Coleman |
Aye
|
| Tyler Stroud |
Absent
|
| Michael Pedder |
Absent
|
Q.
Purchasing classroom consumables for 2nd Grade from Amazon, Lakeshore, and Vex Robotics.
Rachel Durham made a motion to to approve the purchase of classroom consumables for 2nd grade from Amazon, Lakeshore and Vex Robotics.
Michelle Hudson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lisa Miller |
Aye
|
| Ryan Coleman |
Aye
|
| Tiffany Ellis |
Aye
|
| Michelle Hudson |
Aye
|
| Rachel Durham |
Aye
|
| Michael Pedder |
Absent
|
| Angela Parker |
Aye
|
| Tyler Stroud |
Absent
|
R.
Purchasing classroom consumables for elementary Music/Art from Amazon and WestMusic.
Rachel Durham made a motion to approve the purchase of classroom consumables for elementary Music/Art from Amazon and WestMusic.
Michelle Hudson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Rachel Durham |
Aye
|
| Michelle Hudson |
Aye
|
| Lisa Miller |
Aye
|
| Ryan Coleman |
Aye
|
| Angela Parker |
Aye
|
| Tyler Stroud |
Absent
|
| Michael Pedder |
Absent
|
| Tiffany Ellis |
Aye
|
IV. Superintendent's Report
A.
Superintendent Report
Steven Stefanick informed the board members that everyone has to attending a board training session. If a board member does not attend the training session, we could receive a penalty from the state board of education.
The training session will be March 6 & 7, 2025.
V. Informational Items
A.
Charter School Program Grant Update
B.
No action taken
C.
Federal Programs 2024-2025 Update
D.
Early Childhood Building Renovation Update
VI. Action Items
A.
Discussion and possible action regarding contractual partnership with Simple Grants.
No action taken.
B.
Discussion and possible action regarding the 2025 - 2026 Academic & Staff Calendar.
Tyler Stroud made a motion to accept the change to the 2025-2026 Academic & Staff Calendar.
Lisa Miller seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Angela Parker |
Absent
|
| Tiffany Ellis |
Aye
|
| Tyler Stroud |
Aye
|
| Ryan Coleman |
Aye
|
| Michael Pedder |
Absent
|
| Michelle Hudson |
Aye
|
| Lisa Miller |
Aye
|
| Rachel Durham |
Aye
|
C.
Discussion and action on approving revisions to the Contractual Days policy.
Rachel Durham made a motion to accept the revisions to the Contractual Days Policy.
Michelle Hudson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Tiffany Ellis |
Aye
|
| Tyler Stroud |
Aye
|
| Ryan Coleman |
Aye
|
| Michael Pedder |
Absent
|
| Lisa Miller |
Aye
|
| Rachel Durham |
Aye
|
| Michelle Hudson |
Aye
|
| Angela Parker |
Absent
|
D.
Discussion and action on approving revisions to the Employee Complaint Procedure Policy.
Tiffany Ellis made a motion to accept the revisions to the Employee Complaint Procedure Policy.
Tyler Stroud seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Tyler Stroud |
Aye
|
| Ryan Coleman |
Aye
|
| Angela Parker |
Absent
|
| Lisa Miller |
Aye
|
| Michelle Hudson |
Aye
|
| Rachel Durham |
Aye
|
| Tiffany Ellis |
Aye
|
| Michael Pedder |
Absent
|
E.
Discussion and action on approving revisions to the HCP Graduation Requirements.
Lisa Miller made a motion to accept the revisions to the HCP Graduation Requirements.
Tiffany Ellis seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Michelle Hudson |
Aye
|
| Tiffany Ellis |
Aye
|
| Rachel Durham |
Aye
|
| Tyler Stroud |
Aye
|
| Ryan Coleman |
Aye
|
| Lisa Miller |
Aye
|
| Angela Parker |
Absent
|
| Michael Pedder |
Absent
|
F.
Discussion and action on approving revisions to the Employment Practice Policy.
Lisa Miller made a motion to accept the revisions to the Employment Practice Policy with some wording being changed. The policy reads if an employee chooses not to return, the district may post the vacancy immediately upon receiving written notice form the employee.
The new wording should read. If an employee provides a formal notice they do not intend to return, the district may post the vacancy immediately upon receiving written notice from the employee.
Tyler Stroud seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lisa Miller |
Aye
|
| Tyler Stroud |
Aye
|
| Ryan Coleman |
Aye
|
| Rachel Durham |
Aye
|
| Michael Pedder |
Absent
|
| Michelle Hudson |
Aye
|
| Angela Parker |
Absent
|
| Tiffany Ellis |
Aye
|
VII. Action on Executive Session
A.
Action, if any, concerning the evaluation or employment of Superintendent.
No action taken. Ryan Coleman added that there may be a special meeting. Before the next
regular scheduled meeting.
VIII. Closing Items
A.
Adjourn Meeting
Tiffany Ellis made a motion to adjourn the meeting.
Rachel Durham seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Lisa Miller |
Aye
|
| Angela Parker |
Absent
|
| Rachel Durham |
Aye
|
| Michael Pedder |
Absent
|
| Ryan Coleman |
Aye
|
| Michelle Hudson |
Aye
|
| Tyler Stroud |
Aye
|
| Tiffany Ellis |
Aye
|
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:00 PM.
Respectfully Submitted,
Judy Luster
Ryan Coleman reported that the Executive Committee has no report at time. Butthe committee will be meeting for a work session in 2 weeks.