Download minutes PDF Minutes Approved

Harding Charter Preparatory School District

Minutes

Regular Governance Board Meeting

Date and Time

Tuesday September 8, 2026 at 6:00 PM

Location

Harding Charter Preparatory High School

Media Center

1301 NE 101st Street

Oklahoma City, OK, 73131

Directors Present

Haylie Calicott, Jorge Chavez, Lisa Miller, Merlyn Frederick, Michelle Hudson, Pat McKinstry, Tiffany Ellis

Directors Absent

Angela Parker, Brent Bushey, Bryan Greenwood, Conner Mulvaney, Elicia Brannon-Little, Ronald Grant

Ex Officio Members Present

Judy Luster

Guests Present

Jeremy Williams, Rachel Dowell, Steven Stefanick

I. Opening Items

A.

Call the Meeting to Order

Lisa Miller called a meeting of the board of directors of Harding Charter Preparatory School District to order on Tuesday Sep 8, 2026 at 6:14 PM.

B.

Record Attendance

II. Recognitions

A.

2026-2027 US News and World Report - HCPHS Top High School in Oklahoma Recognition

Congratulations to the high school.

B.

2026 Advanced Placement Honor Roll - HCPHS Gold Status Recognition

Congratulations to the high school.

 

C.

2026 Business Rate Awards - HCPHS Business Rate Momentum Award Recognition

Mr. Stefanick was happy that we received this award for the first time.

III. Committee Reports

A.

Executive Committee

Ms.Miller stated that the Executive Committee meet and dicussed the new lease for the building.

The executive committee is hoping to have a Special Board meeting on 09/22/2026 to review the new lease for the new property.

B.

Finance Committee

Ms. Frederick stated the the committee meet and went over the budget.  There were some items missing from the budget. So, the committee wasn't able to review the budget in whole.

C.

Academic Committee

Ms. Hudson stated that the Academic Committee meets. The committee discussed the dashboard, Impact Teams and goals.  The committee will meet in October to go over the current NWEA testing scores.

D.

Development Committee

The Development Committee did not meet.

E.

Superintendent Support and Evaluation Committee

Ms. Miller spoke for the committee chair Conner Mulvaney. She relied to the board that the Superintendent Support and Evaluation committee has developed a draft of goals for the Superintendent.

IV. Consent Agenda

A.

Regular Governance Board Minutes 8/11/2026

Haylie Calicott made a motion to approve the minutes from 08/11/2026. Regular Governance Board Meeting on 08-11-26.
Tiffany Ellis seconded the motion.
The board VOTED to approve the motion.

B.

Special Governance Board Minutes 8/26/2026

Haylie Calicott made a motion to approve the minutes from Special Governance Board Meeting 08/26/2026. Special Session of Governance Board on 08-26-26.
Tiffany Ellis seconded the motion.
The board VOTED to approve the motion.

C.

HCP Personnel Report

Haylie Calicott made a motion to approve the HCP Personnel Report.
Tiffany Ellis seconded the motion.
The board VOTED to approve the motion.

D.

Purchase Order Changes Report

Haylie Calicott made a motion to approve the Purchase Order Changes Report.
Tiffany Ellis seconded the motion.
The board VOTED to approve the motion.

E.

Financial Report

Haylie Calicott made a motion to approve the Financial Report.

approve the Financial Report.

The board VOTED to approve the motion.

F.

Monthly Credit Card Statement

Haylie Calicott made a motion to approve the Monthly Credit Card Statement.
Tiffany Ellis seconded the motion.
The board VOTED to approve the motion.

G.

Contract with Rise Steam Academy for the use of HCPHS kitchen for 2026-2027.

Haylie Calicott made a motion to approve the Contact with Rise Steam Academy for the use of HCPHS kitchen for 2026-2027.
Tiffany Ellis seconded the motion.
The board VOTED to approve the motion.

H.

Contract with Rainbow Fleet for the use of HCPHS kitchen for 2026-2027.

Haylie Calicott made a motion to approve the contract with Rainbow Fleet for the use of HCPHS kitchen for 2026-2027.
Tiffany Ellis seconded the motion.
The board VOTED to approve the motion.

I.

Contract with Calm Waters Center For Children and Families at HCPMS for grief support groups.

Haylie Calicott made a motion to approve the contract with Calm Waters Center for Children and Families at HCPMS for grief support groups.
Tiffany Ellis seconded the motion.
The board VOTED to approve the motion.

J.

Contract with FinalSite and Anglin PR Services for outreach services in 2026-2027.

Haylie Calicott made a motion to approve the contract with FinalSite and Angin PR Services for outreach services in 2026-2027.
Tiffany Ellis seconded the motion.
The board VOTED to approve the motion.

V. Superintendent's Report

A.

Superintendent Report

Mr. Stefanick went over his report. Mr. Stefanick also added that our high school enrollment count is low and could effect discussions in the further. Mr. Stefanick also added that the volleyball team was very happy that our schools have the ability to use our school busses for travelling events.

VI. Action Items

A.

Discussion and board action on advancing Elizabeth Brito from Bachelor to Bachelor + 15 on Compensation Schedule aligned with the Advanced Degree Compensation Policy.

Tiffany Ellis made a motion to approve the advancement of Elizabeth Brito from a Bachelor to Bachelor + 15 on the Compensation Schedule with the Advanced Degree Compensation Policy.
Michelle Hudson seconded the motion.
The board VOTED to approve the motion.

B.

Discussion and board action on giving the superintendent authority to cancel property insurance at 12600 N. Kelley Avenue with Hartford in an effort to join the Landlord's property insurance option.

Pat McKinstry made a motion to approve giving the superintendent authority to cancel property insurance at 12600 N Kelley Avenue with Hartford Insurance in an effort to join the Landlord's property insurance option.
Haylie Calicott seconded the motion.
The board VOTED to approve the motion.

VII. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:05 PM.

Respectfully Submitted,
Judy Luster