Central School District 13J
Regular Board Meeting
Date and Time
Location
Henry Hill Educational Support Center
750 S. Fifth St., Independence, OR 97361
Hawk Hall
Agenda
| Presenter | Time | |||
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| I. | Opening Items | 6:30 PM | ||
| A. | Record Attendance | 1 m | ||
| B. | Call the Meeting to Order | |||
| C. | Flag Salute | 5 m | ||
| D. | Adoption of the Agenda | 5 m | ||
| II. | Community Partners | 6:41 PM | ||
| A. | The Gate Youth Association | 10 m | ||
| III. | Communication from the Floor | |||
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The Board of Directors welcomes public input. If you would like to address the board, please follow these steps: Please sign up for public comment by using this Google Form. You may also fill out a form before the meeting in person. Speaker's comments are limited to three minutes. The board welcomes additional information in writing at info@central.k12.or.us. If you are in need of a translator, please email info@central.k12.or.us. Oregon law prohibits the board from discussing specific employees or their job performance. For more information and guidance about addressing the Board of Directors, please see Board Policy BDDH. Subtitles for those who are hard of hearing or who speak a language other than English are available on the YouTube site.
Si necesita asistencia de un traductor por favor envíe un correo electrónico a: |
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| IV. | Standing Reports | 6:51 PM | ||
| A. | Data report: Attendance, Discipline | 10 m | ||
| V. | Superintendent's Report | 7:01 PM | ||
| A. | Superintendent Updates | 5 m | ||
| VI. | Board Report | |||
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The next board PLC will be April 20 at 5 p.m. at the District Office. The board will meet with the full budget committee at its first meeting on April 27. The next regular board meeting will be May 4 at 6:30 p.m.
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| VII. | Consent Agenda | 7:06 PM | ||
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The consent agenda is meant for items of a routine nature to pass as a whole without discussion. Should any board member wish to discuss any item on the consent agenda, they may remove an item without a vote or motion. That item then may be discussed separately, and moved to the business agenda where appropriate. |
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| A. | Approval of Minutes | 5 m | ||
| B. | Finance Report | 5 m | ||
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Due to very prudent spending and attention to budget, we are within appropriations at all levels. The EXPENSE column reflects 8 months of actual spending and the ENCUMBRANCES column shows planned spending through June 30. The biggest portion of Encumbrances is the salaries and calculated associated payroll costs for the remaining payrolls in the fiscal year. The rest is balances on purchase orders for the non-salary expenses. During spring break Finance Department staff started reviewing purchase order balances to determine if those are truly planned and needed expenditures. For example, if a department has spent $200 on supplies in the first 9 months of the year, and has purchase orders outstanding for $2,000, we may be able to reduce the encumbrances to more accurately reflect anticipated spending. This information is critical to determine if we have enough savings to complete some one-time spending objectives in the current year, and to project the amount we can carry over into next year (our end fund balance this year, which can be allocated to spending and/or build contingencies in next year's budget). |
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| C. | Personnel Report | 5 m | ||
| D. | Policies for second reading | 5 m | ||
| VIII. | Business Agenda | 7:26 PM | ||
| A. | 2026-27 School Year Calendar (and 2027-28 draft) | |||
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Suggested motion: I move to approve the 2026-27 school year calendar and the 2027-28 draft calendar. |
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| B. | Budget Committee Appointments | |||
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The Board of Directors may appoint people to three seats on the 2026-27 budget committee. Attached are Letters of Interest that were submitted. Below are suggested actions and/or motions for the board to consider. Suggested Action (ZONE 5): Appoint Antonio Martinez to the 2026-27 budget committee, Zone 5 OR leave the position vacant. Suggested Motion: I move to appoint Antonio Martinez to the 2026-27 budget committee, Zone 5.
Suggested Action (ZONE 4): Having not received any qualified applicant for zones 4 the board could choose to appoint another applicant to the 2026-27 budget committee as an out of zone representative OR leave the position vacant. Suggested Motion: I move to appoint __________________________________ to the 2026-27 budget committee, Zone 4.
Suggested Action (ZONE 6): Having not received any qualified applicant for zones 6 the board could choose to appoint another applicant to the 2026-27 budget committee as an out of zone representative Or leave the position vacant. Suggested Motion: I move to appoint __________________________________ to the 2026-27 budget committee, Zone 6
This year’s applicants that could be appointed to serve outside of zone include:
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| IX. | Recess into Executive Session | 7:26 PM | ||
| A. | Executive Session - Closed to the public | 20 m | ||
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Under the provisions of ORS 192.660, Open Meeting Law, the Board of Directors will enter executive session for the following purpose:
Specific information discussed in executive session shall not be made public and shall remain undisclosed.
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| X. | Closing Items | 7:46 PM | ||
| A. | Board Comments | 5 m | ||
| B. | Items for Action at Future Meetings | 5 m | ||
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May:
June:
July:
Professional Learning Community 2025-26 (PLC) April: Learning about Local Option Levies June: End of Year Retreat: Begin to set the stage 2026-2027 SY (6/22) |
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| C. | Adjourn Meeting | |||