Atlanta Smart Academy
Minutes
ASA Monthly Board Meeting
Date and Time
Monday October 16, 2023 at 5:30 PM
Directors Present
A. Tolliver (remote), I. Lee (remote), R. Price (remote), S. Fortson (remote), V. Williams (remote), W. Newman-Johnson (remote)
Directors Absent
J. Grimes, L. Harden, S. Williamson
Guests Present
Heather Robinson, Jenna Williams
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
Approve September Board Meeting Minutes
Chair and secretary to do a
| Roll Call | |
|---|---|
| W. Newman-Johnson |
Aye
|
| A. Tolliver |
Aye
|
| S. Williamson |
Absent
|
| I. Lee |
Aye
|
| L. Harden |
Absent
|
| V. Williams |
Abstain
|
| J. Grimes |
Absent
|
| R. Price |
Aye
|
| S. Fortson |
Aye
|
D.
Public Comment
No commentors.
II. Finance, Facility, Development, and Strategic Partnership Committee
A.
Finance
Prestige led Finance Training for board last week. Plan to do once in the fall and spring. Ivan sent out the recording.
Prestige shared balance sheet as of 9/30/23. Board members reviewed and asked follow up questions.
Prestige shared Profit and Loss report year to date 9/30/23. Overall the finances are where we would expect them to be at this time of year. Board members reviewed and asked follow up questions.
III. Executive Director Updates
A.
Highlights/Upcoming Events
Patrice shared highlights from the past month. We received a Community Partner Award, began band partnership to provide lessons and instruments to students, and had our first theatre production for the year.
Fall Festival 10/28/23 from 12-3pm
Masquerade Ball 12/9/23 at 6:00pm
B.
Academic Updates
Reviewed results from DRC Beacon Assessment Oct 3-5, 2023. Overall low-no students in the prepared category; higher percentages in need support in 5th-6th grade. Overall higher percentage in near target category for ELA in 7th-8th; higher percentage of need support in math for 7th-8th grade
Next steps: professional development, in school tutoring, identified schoolwide goals to support growth, MTSS (multi-tiered systems of support) adding extra support for students in needs support.
C.
Operations/Enrollment/HR Updates
SCSC Monitoring documents submitted on time. Result will be back around February and we will respond to any findings.
FTE/CPI reporting is happening now.
Total Enrollment: 214 (14% variance); will trigger a budget amendment discussion
School nurse hired
D.
Finance
FY23 final drawdowns in progress; received a literacy grant
FY24 Budgets and amended budget at Finance committee meeting
Facility loan in progress
Fundraising goal: $50,000 from annual goal; need board to invite networks, collect sponsors, and donate items for live auction; Patrice will edit sponsorship letter to share out to board; idea to present award to consistent sponsors
IV. Other Business
A.
Vote on Prospective Board Member Sandra Scott
| Roll Call | |
|---|---|
| A. Tolliver |
Aye
|
| W. Newman-Johnson |
Aye
|
| L. Harden |
Absent
|
| R. Price |
Aye
|
| V. Williams |
Aye
|
| I. Lee |
Aye
|
| S. Fortson |
Aye
|
| S. Williamson |
Absent
|
| J. Grimes |
Absent
|
B.
Board meeting time
Discussed having a consistent meeting time.
| Roll Call | |
|---|---|
| A. Tolliver |
Aye
|
| S. Williamson |
Absent
|
| W. Newman-Johnson |
Aye
|
| S. Fortson |
Aye
|
| J. Grimes |
Absent
|
| R. Price |
Aye
|
| I. Lee |
Aye
|
| V. Williams |
Aye
|
| L. Harden |
Absent
|
Veronica discussed who will own managing our calendar and events, sharing agenda and minutes and remaining in compliance. Ivan stated secretary should be responsible. Adam discussed board recruitment fair hosted by United Way 10/24/23. Rosalynne, Wanda, and Veronica to attend Resurgence Hall board meeting if anyone wishes to attend.
V. Closing Items
A.
Adjourn Meeting
Next onboarding January 27, 2024 from 10-12 at ASA
Adam to ask Lauren to send 23-24 calendar to board
Heather Robinson - LEP Coach for Patrice
Jenna Williams - Prestige