Atlanta Smart Academy
Minutes
Board Meeting
Date and Time
Tuesday September 6, 2022 at 5:30 PM
Location
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Our monthly Board Meetings, unless otherwise noted, will be held the 1st Monday of each month at 5:30 p.m. via Zoom and are open to the public.
Up to 20 minutes will be set aside for public commentary at all board meetings. Those wishing to comment must send a request to the Board Secretary by 12:00pm NOON the day of the board meeting (lharden@atlantasmartacademy.org).
Each speaker will have 2 minutes to share with the Board. Speakers will be timed by a member of the Board and notified when time has expired.
The Public Comment period is designed to gain input from the public and not for immediate responses by the Board to the public comment presented. If there are questions or information that you have for the Board, you may also contact one or more of the Board members.
Our monthly Finance Committee Meetings, unless otherwise noted, will be held the 2nd Monday of each month at 5:30 p.m. via Zoom and are open to the public.
Our monthly Academics and Governance Committee Meetings, unless otherwise noted, will be held the 3rd Monday of each month at 4:30 p.m. via Zoom and are open to the public.
Directors Present
A. Tolliver (remote), I. Lee (remote), L. Harden (remote), S. Fortson (remote), V. Williams (remote)
Directors Absent
K. Willingham
Directors who arrived after the meeting opened
V. Williams
Guests Present
Jasper Grimes (remote), Rosalynne Price (remote), Saundra Williamson (remote), pmeadows@atlantasmartacademy.org (remote)
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
Approve Minutes
| Roll Call | |
|---|---|
| S. Fortson |
Aye
|
| I. Lee |
Aye
|
| V. Williams |
Absent
|
| A. Tolliver |
Aye
|
| K. Willingham |
Absent
|
| L. Harden |
Aye
|
D.
Approve Minutes
| Roll Call | |
|---|---|
| L. Harden |
Aye
|
| V. Williams |
Absent
|
| A. Tolliver |
Aye
|
| I. Lee |
Aye
|
| S. Fortson |
Aye
|
| K. Willingham |
Absent
|
E.
Whirl-around
II. Workplan
A.
Current Quarter Initiatives
B.
Finance, Facility, Development, and Strategic Partnership Committee Update
Quarterly Rocks for Q2
- Prepare for End of the Year Gala
- Facility planning & logistics for new construction
- Performing/forecasting cost analysis with help from Avalon
C.
Amend 2022-2023 Budget
Additional funding and contingency fund adding to the budget.
| Roll Call | |
|---|---|
| K. Willingham |
Absent
|
| A. Tolliver |
Aye
|
| I. Lee |
Aye
|
| S. Fortson |
Aye
|
| V. Williams |
Aye
|
| L. Harden |
Aye
|
D.
Academics and Governance Committee Update
- Board Members need to complete Board Affirmation and Conflict of Interest forms by end of the day if possible.
- Board Retreat scheduled for October; VC will send out an agenda within the next week
- Executive Director has received Executive Director Memo; needs to be reviewed and discussed
E.
Vote on Amended Board and School Policies
| Roll Call | |
|---|---|
| K. Willingham |
Absent
|
| L. Harden |
Aye
|
| S. Fortson |
Aye
|
| V. Williams |
Aye
|
| A. Tolliver |
Aye
|
| I. Lee |
Aye
|
F.
Vote for Jasper Grimes
| Roll Call | |
|---|---|
| K. Willingham |
Absent
|
| V. Williams |
Aye
|
| I. Lee |
Aye
|
| S. Fortson |
Aye
|
| A. Tolliver |
Aye
|
| L. Harden |
Aye
|
G.
Review Executive Director Memo
H.
Quarterly Rocks
Updates from the committees discussed above.
I.
To Do List
- Gala: set a financial goal and begin planning
- Schedule meeting w/ Avalon re: cost analysis and forecasting
- Complete Board commitment and Conflict of Interest forms
III. Executive Director Updates
A.
Executive Director Board Report
Academics MAP Benchmark Data
-Math
- 49% of 5th graders scored at the 20th percentile or below
- 20% of 5th graders scored between 20th and 40th percentile.
- 23% of 5th graderes scored between 60th to 70th percentile.
- 9% of 5th grader scored between 70th to 80th percentile.
- Similar patterns seen in 6th-8th grade.
-Reading
- 26% of 5th graders scored at the 20th percentile or below
- 12% of 5th graders scored between 20th and 40th percentile
- 29% of 5th graders scored between 60th and 70th percentile
- 21% of 5th graders between 70th and 80th percentile.
- 12% of 5th graders scored above 80th percentile; percentage is in line with state average
- Similar patterns seen 6th and 8th grade. Scores were higher in 7th grade
Modifications to Academic Actions
- Intervention-3x/week targeted small group instruction
- Academic coaches for class observations and data monitoring
- Next benchmark-Beacon October 17th-20th.
Operation Updates
- Needs to be completed by August 2023
- Croft has provided a project plan that will be submitted to GADOE for approval and to City of Atlanta for permit
- Utlizing Facility Grant Funds
- Monitoring Visit by SCSC began last year on site. Monitoring Platform closes tomorrow. Charter Performance Framework Monitoring Score received as a result of the monitoring.
- Currently at 201 solutionists + 3 pending enrollments.
- Projected 225 total. There is a waitlist and offer letters have been sent out to families.
- All staff positions filled with the exception of a nurse. Currently contracting out but current nurse is transitioning out. Position has been posed online and ASA is actively interviewing
Finance
- Received Charter School Growth Fund
- ESSER (COVID relief) Budget approved
- Carryover from Title I Funds
B.
Board on Track Renewal
| Roll Call | |
|---|---|
| K. Willingham |
Absent
|
| A. Tolliver |
Aye
|
| I. Lee |
Aye
|
| L. Harden |
Aye
|
| V. Williams |
Aye
|
| S. Fortson |
Aye
|
C.
MTI Transportation Three Year Contract
ESSER funds will be used
| Roll Call | |
|---|---|
| A. Tolliver |
Aye
|
| I. Lee |
Aye
|
| S. Fortson |
Aye
|
| V. Williams |
Aye
|
| K. Willingham |
Absent
|
| L. Harden |
Aye
|
IV. Closing Items
A.
Key Dates
Finance Committee Meeting: September 12, 2022 from 5:30-6:30pm
Governance and Academics Committee Meeting: September 19, 2022 from 4:30-5:30pm
Onboarding for New Board Members: September 24, 2022 from 10-12
Next Board Meeting: October 3, 2022 from 5:30-7:30pm
Fall Board Retreat: October 22, 2022 from 9-4
What has been a highlight of the last month?