Atlanta Smart Academy
Minutes
Board Meeting
Date and Time
Monday September 15, 2025 at 5:30 PM
Directors Present
A. Bruce, I. Lee, V. Williams, W. Newman-Johnson
Directors Absent
A. Kennedy, B. Williams, S. Scott
Guests Present
P. Meadows
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
Approve Minutes
Iva Lee amended the agenda to include approving the board meeting minutes for June and August board meeting minutes
II. Academic Oversight and Governance Committee
A.
Committee Updates
B.
Governance Updates
SCSC Annual Governance Training Schedule
- November Governance Training: November 5, 2025 8:00 am (Macon GA)
- February Governance Training: February 10, 2026 8:00am (Atlanta GA)
Training is mandatory.
SCSC FY26 Montitoring Webinar is scheduled for September 15, 2025 1:30pm-3:30pm
SCSC School Visit scheduled for September 24, 2025 1:00pm-3:00pm
III. Finance, Facility, Development, and Strategic Partnership Committee
A.
Finance Committee Updates
Budget Hearing Meeting #1 - Finance Committee Meeting
Budget Hearing Meeting #2 - Board Meeting
The public notification has been submitted to the legal organ (Fulton County Neighbor)
Audit
Needed some additional documents (meeting minutes)
Grants and Zeffy link as preferred platform
Grants and fundraising discussion
B.
Budget Review
Critical Financial Metrics
- Days Cash on Hand, Rolling 12 month average Actual 20 vs. Benchmark 60
- Salaries & Benefits as % of of Total Revenue - 12 month rolling average: Actual 57% vs. Benchmark 58-62%
- Salaries & Benefits as % of Total Revenue Budgeted: Actual 58% vs. 58-62% benhmark
- Debt Service Ratio Coverage Ratio: Not applicable
- Net Income: Actual 34,910.07 vs. $28,871.15 (Budget)
- Undocumented Transactions Actual 32 vs. <10 Benchmark
Balance Sheet -
- Accounts Receivable awaiting some federal funding
Profit& Loss
- Total Supplies a little under budget
IV. Executive Director Support and Eval
A.
Highlights
- 6 Staff members had to be cut due to enrollment
- Still have additional amendments needed to reduce deficit
- Helping staff understand how enrollment impacts
B.
Highlights
Family Engagement
- 90 Themes House Party - community partner brought ice cream and connected with parents
- Executive Director featured on Podcast - Black PR Wire - Back to School Tips
C.
Academic Updates
iReady - Assessment and Intervention Platform
Reading - 5th 6th 7th and 8th - we have a higher-grade proficiency baseline in 6th and 8th grade
5th grade we have a higher starting proficiency
Math - 5th grade
6th grade 19% higher that baseline
8th grade is a lower baseline and determining where they are struggling - taking a look at PD
Action Plan
Daily Intervention Period - iReady benchmark and focusing on reading proficiency
Small Group tutors
D.
Enrollment
- 5th grade - 12
- 6th grade - 46
- 7th grade - 46
- 8th grade - 62
- 166 Total
- 2 pending applications
- 25% deficit
E.
Fundraising and Grants
Received Kaboom Grant
- $20,000 Georgia Playspace refresh fund grant Atlanta Falcons
Be the Change Campaign
- Review at next board meeting
Donor Engagement
- Personal Thank You
- Donor luncheon in October
- Donor red carpet reception in February with music production
- Add donor to Mailchimp listserve
Upcoming Events
- Curriculum Night - September 24
- Chorus Production - October 23 at 6pm
- Fall Festival November 1 12-3pm
The Academic and Oversight and Governance Committee met on Tues., Sept. 2 due to the Labor Day holiday.
The committee focused on new board member interest, new board member selection, new board member onboarding. Key upcoming dates: