Wesley International Academy
Minutes
August Governance Committee Meeting
Date and Time
Monday August 16, 2021 at 4:30 PM
Location
https://us02web.zoom.us/j/84999022607?pwd=QkhVZlJnUVFtYnNqai8vbFR1MWJNUT09
Wesley Academy is inviting you to a scheduled Zoom meeting.
Topic: Governance Committee
Time: This is a recurring meeting Meet anytime
Time: This is a recurring meeting Meet anytime
Join Zoom Meeting
https://us02web.zoom.us/j/84999022607?pwd=QkhVZlJnUVFtYnNqai8vbFR1MWJNUT09
https://us02web.zoom.us/j/84999022607?pwd=QkhVZlJnUVFtYnNqai8vbFR1MWJNUT09
Meeting ID: 849 9902 2607
Passcode: governance
One tap mobile
+13126266799 ,,84999022607#,,,,,,0#,,622562# US (Chicago)
+16465588656 ,,84999022607#,,,,,,0#,,622562# US (New York)
Passcode: governance
One tap mobile
+13126266799 ,,84999022607#,,,,,,0#,,622562# US (Chicago)
+16465588656 ,,84999022607#,,,,,,0#,,622562# US (New York)
Dial by your location
+1 312 626 6799 US (Chicago)
+1 646 558 8656 US (New York)
+1 301 715 8592 US (Germantown)
+1 346 248 7799 US (Houston)
+1 669 900 9128 US (San Jose)
+1 253 215 8782 US (Tacoma)
Meeting ID: 849 9902 2607
Passcode: 622562
+1 312 626 6799 US (Chicago)
+1 646 558 8656 US (New York)
+1 301 715 8592 US (Germantown)
+1 346 248 7799 US (Houston)
+1 669 900 9128 US (San Jose)
+1 253 215 8782 US (Tacoma)
Meeting ID: 849 9902 2607
Passcode: 622562
Committee Members Present
D. Hrabe (remote), D. Johnson (remote), D. Mason (remote), D. Satterfield (remote), E. Cater (remote), F. Carroll (remote), J. Marshall (remote), K. Jones (remote), L. Price (remote), R. Goodman (remote), T. Ryan-Lawrence (remote)
Committee Members Absent
None
Guests Present
C. Hudson (remote), R. Pavone (remote)
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
T. Ryan-Lawrence called a meeting of the Governance Committee of Wesley International Academy to order on Monday Aug 16, 2021 at 4:36 PM.
C.
Approve Minutes
E. Cater made a motion to approve the minutes from Governance Committee Meeting on 07-19-21.
D. Hrabe seconded the motion.
The committee VOTED unanimously to approve the motion.
II. Governance
A.
Governance Committee Membership
B.
Governance Committee Goals
D. Hrabe made a motion to approve the annual goals as stated below.
E. Cater seconded the motion.
* Research need for Cyber Security insurance policy and take appropriate action, if necessary. (Kwende and Lisa)
* Use of technology policy for employees. (Fran and Lisa)
* Review Bylaws and make any necessary revisions. (Thomas and Fran)
* Have at least one other person trained in LKES. (Kwende volunteers)
* Recruit new board members. (All)
* Document why WIA will not pursue separate school codes for PYP and MYP and the known challenges one school code creates for WIA and the steps taken to achieve our desired school climate rating. (Leadership take lead. Doug and Ewa act as board liasons.)
The committee VOTED unanimously to approve the motion.
* Use of technology policy for employees. (Fran and Lisa)
* Review Bylaws and make any necessary revisions. (Thomas and Fran)
* Have at least one other person trained in LKES. (Kwende volunteers)
* Recruit new board members. (All)
* Document why WIA will not pursue separate school codes for PYP and MYP and the known challenges one school code creates for WIA and the steps taken to achieve our desired school climate rating. (Leadership take lead. Doug and Ewa act as board liasons.)
C.
New Member Mentor Program
+ Reviewed the current program and where we are with phone calls and in-person meetings.
+ Early feedback was the initial training session, while long, was worth while.
+ No additional feedback right now. Should reach out to the other new board members before next month's meeting. (Thomas)
+ Early feedback was the initial training session, while long, was worth while.
+ No additional feedback right now. Should reach out to the other new board members before next month's meeting. (Thomas)
D.
2020-2021 ED Evaluation Report
Presented in Executive Session last month.
E.
ED Evaluation Subcommittee
This year's subcommittee:
* Thomas Ryan-Lawrence
* Ewa Cater
* Kwende Jones
* Thomas Ryan-Lawrence
* Ewa Cater
* Kwende Jones
III. Other Business
A.
BOT Skills Assessment
Remind board members to complete at the next board meeting.
B.
Virtual Meetings
+ Discussed our Bylaws allowing us to continue virtual meetings and the Open Meetings Act.
+ What is a physical quorum? Same room? Same building?
+ Potential risk of actions being taken being challenged if not in person.
+ Possibility of having less board meetings and having them be longer. Suggestion of having board meetings and committee meetings rotate.
+ What is a physical quorum? Same room? Same building?
+ Potential risk of actions being taken being challenged if not in person.
+ Possibility of having less board meetings and having them be longer. Suggestion of having board meetings and committee meetings rotate.
E. Cater made a motion to recommend to the full board that board meetings and committee meetings occur in alternate months from this point forward.
Ex: Board Meetings: October, December, February, April, June, August
Committee Meetings: November, January, March, May, July, September.
K. Jones seconded the motion.
The committee VOTED unanimously to approve the motion.
IV. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 5:46 PM.
Respectfully Submitted,
T. Ryan-Lawrence
Documents used during the meeting
None
Donica Johnson
Jason Marshall
Lisa Price
Donald Mason
Rachel Goodman
Thomas Ryan-Lawrence
Doug Hrabe
Ewa Cater
Fran Carroll
Kwende Jones